Ontario Event assistant Jobs – 139 Openings This Week

Executive Assistant to the Chief Executive Officer
Quai du Vin Estate Winery (Future home of SKYE CHASE ESTATE WINERY) —London, ON
- $52,798.81–$91,832.73 a year
- Research
- Microsoft Office
- Administrative experience
Quick apply
1d
Adminstrative Assistant
Milmine Insurance Brokers —Stoney Creek, ON
- From $35,000 a year
- Full-time
- Customer service
- Writing skills
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Executive Assistant - Member Services
Orillia & District Chamber of Commerce —Orillia, ON
- $20–$24 an hour
- Weekends as needed
- CRM software
- Hospitality
- Research
Quick apply
3d
Executive Assistant to Managing Director
Ramachandran Law Holding Corporation —Scarborough, ON
- $45,000–$55,000 a year
- Full-time
- Google Suite
- Research
- Driving
- Mileage reimbursement
- Paid time off
Quick apply
2d
Receptionist
Koppert Canada Limited —Niagara-on-the-Lake, ON
- $45,000–$48,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Dental care
- Employee assistance program
Quick apply
Activity Aide
Carveth Care Centre —Gananoque, ON
- From $23.33 an hour
- Part-time
- CPR Certification
- First Aid Certification
- In-person
- Employee assistance program
- Flexible schedule
Quick apply
2d
Certified Activity Aide
Glen Hill Gardens —Bowmanville, ON
- From $22.88 an hour
- Part-time
- Computer skills
- In-person
- Communication skills
Quick apply
Activity Aide
Helen Henderson Care Centre —Amherstview, ON
- From $23.54 an hour
- Part-time
- CPR Certification
- First Aid Certification
- In-person
- Employee assistance program
- Flexible schedule
Quick apply
2d
Jr. Events Administrative Assistant - Amico Group Of Companies
Amico —Richmond Hill, ON
- $43,000–$48,000 a year
- Microsoft Outlook
- Inventory management
- English
Quick apply
3d
Recreation Aide - Permanent Part Time (33 hours bi-weekly)
Sienna Senior Living —Brantford, ON
- From $18.63 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
- Dental care
Quick apply
Casual Event Décor Assistant
STAR LIGHT EVENTS —Mississauga, ON
- $17.60–$18.00 an hour
- Weekends as needed
- Hospitality
- Heavy lifting
- Customer service
- Flexible schedule
Quick apply
8d
Culture Events Assistant (PT)
City of Barrie —Barrie, ON
- $26.04–$35.33 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
1d
Constituency Assistant
Ontario NDP Caucus —Niagara Falls, ON
- $76,277.30 a year
- Full-time
- English
- Research
- Computer skills
Quick apply
Bridal event assistant for Saturday September 5th
Opportunity Bridal —Barrie, ON
- $18 an hour
- Heavy lifting
- Customer service
- Hotel
Quick apply
2d
Events Assistant (Winter/Spring)
York University —Toronto, ON
- $19.91 an hour
- Weekends as needed
- Microsoft Office
- High school diploma or GED
- Cashiering
Bridal event assistant for Sunday September 6th
Opportunity Bridal —Greater Sudbury, ON
- $18 an hour
- Heavy lifting
- Customer service
- Hotel
Quick apply
2d
Events Assistant (Fall)
York University —Toronto, ON
- $19.91 an hour
- Weekends as needed
- Microsoft Office
- High school diploma or GED
- Cashiering
Bridal event assistant for Monday September 7th
Opportunity Bridal —Sault Ste. Marie, ON
- $18 an hour
- Heavy lifting
- Customer service
- Hotel
Quick apply
12h
Program Assistant - Limited Term
Ontario Tech University —Oshawa, ON
- $64,792 a year
- Microsoft Powerpoint
- Microsoft Word
- Communication skills
9d
Events Assistant (Female Only)
Premium Booths —Greater Toronto Area, ON
- $18–$19 an hour
- Weekends as needed
- Customer service
- Experience working with children
- Guest services
Quick apply
11d

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Executive Assistant to the Chief Executive Officer

Quai du Vin Estate Winery (Future home of SKYE CHASE ESTATE WINERY)
London, ON

Quick apply

Job details

Permanent
$52,798.81–$91,832.73 a year
1 day ago

Qualifications

Event coordination
Administrative support experience
Research
Microsoft Office
Administrative experience
Schedule management
Report and presentation preparation
Customer service orientation
Organizational skills
Front desk
Stocking
Executive support experience
Office management
Guest services
Communication skills
Driving Licence

Full job description

Flexible Transition Opportunity | Part-Time to Full-Time

We are seeking an exceptional Executive Assistant to serve as the trusted right hand to a highly active business CEO. This is far more than a traditional administrative role. It is a unique opportunity for an experienced professional who thrives in a dynamic environment supporting a diverse portfolio of business interests, investments, properties, hospitality ventures, and executive commitments.

The successful candidate will become a trusted partner to the CEO, providing seamless support across business operations, executive travel, events, confidential administrative matters, and office management. This individual must possess impeccable judgment, unwavering discretion, exceptional organizational skills, and the confidence to interact professionally with senior executives, business leaders, professional advisors, government officials, and other distinguished stakeholders.

This role requires someone who anticipates needs before they arise, solves problems independently, and consistently delivers a first-class experience for the CEO, guests, and business associates.

A Unique Transition Opportunity

This position represents a rare opportunity to work alongside and learn from the CEO’s long-standing Executive Assistant, who has been a trusted partner for more than 20 years and is beginning a planned transition toward semi-retirement.

Over the next 24 months, responsibilities will be thoughtfully and gradually transferred, allowing the successful candidate to gain a deep understanding of the CEO’s preferences, business relationships, and expectations while benefiting from hands-on mentorship and knowledge transfer.

To support this transition, the position may initially be structured on a flexible or part-time basis, with hours and responsibilities evolving over time based on the needs of the CEO and the successful candidate's progression into the role.

The nature of the position is dynamic, and workload requirements will ebb and flow depending on business activities, travel schedules, events, and project demands. As the transition progresses, the expectation is that the role will ultimately develop into a full-time position serving as the CEO’s primary Executive Assistant and trusted advisor.

Key Responsibilities

Executive Support

Manage the CEO’s complex calendar, appointments, meetings, and commitments.
Coordinate internal and external meetings, including agendas, briefing materials, presentations, meeting packages, and follow-up items.
Arrange catering and hospitality services for executive meetings and office functions.
Prepare correspondence, invitations, presentations, and executive documentation.
Act as a key liaison between the CEO and senior business relationships.
Maintain strict confidentiality in all matters relating to the CEO and associated business interests.

Executive Travel & Hospitality Coordination

Plan, coordinate, and execute complete travel experiences for the CEO and, where required, invited guests.

Responsibilities include:

Coordinating all aspects of domestic and international travel, including commercial and private aviation, executive ground transportation, accommodations, hospitality services, and special requests.
Creating detailed itineraries, travel packages, and guest information kits.
Arranging event tickets, reservations, and unique experiences based on the CEO's preferences.
Coordinating travel arrangements for accompanying guests when required.
Managing travel changes, delays, and unforeseen issues in real time.
Providing support outside regular business hours when travel or urgent matters require attention.
Occasionally travelling with the CEO to provide on-site executive support.

Event & Guest Experience Management

Coordinate executive dinners, receptions, private events, celebrations, and social gatherings.
Design and distribute invitations and guest communications.
Track RSVPs and provide attendance updates and reporting.
Coordinate venues, vendors, catering, entertainment, transportation, and guest logistics.
Create polished guest experiences that reflect the CEO's standards and expectations.

Confidential Administrative Support

Manage confidential matters on behalf of the CEO with the utmost discretion and professionalism.
Coordinate appointments, including legal, financial, and professional appointments.
Pay and track personal invoices and related administrative expenses.
Coordinate couriers, deliveries, and special requests.
Research, source, and coordinate gifts, special occasions, and personal acknowledgements on behalf of the CEO.
Assist with special projects and priority matters as directed by the CEO.

Office Management & Reception

Serve as the first point of contact for visitors and incoming calls.
Maintain a professional and welcoming office environment.
Ensure executive offices, meeting spaces, kitchens, and common areas remain fully stocked, organized, and guest-ready.
Coordinate office vendors and service providers, including maintenance, landscaping, cleaning, shredding, water delivery, office supplies, and other facility-related services.
Process and track routine office invoices and operating expenses.
Coordinate service calls and contractors when facility issues arise.
Ensure the CEO's office is consistently stocked with supplies, refreshments, beverages, and hospitality items.
Provide reception coverage and administrative support for a small professional office environment.

What We're Looking For

The ideal candidate is:

Highly organized and exceptionally detail-oriented.
Professional, polished, and confident interacting with senior executives and distinguished guests.
Resourceful, proactive, and solutions-focused.
Comfortable handling highly confidential and sensitive information.
Able to anticipate needs and act with minimal direction.
Creative and capable of producing visually appealing invitations, presentations, and event materials.
Calm under pressure and able to adapt quickly to changing circumstances.
Service-oriented with a commitment to excellence.
Flexible and available to provide support outside traditional business hours when travel or urgent matters require attention.

Qualifications

Minimum 5 years of experience supporting a senior executive, entrepreneur, family office, private office, or high-net-worth individual.
Exceptional written and verbal communication skills.
Advanced proficiency with Microsoft Office and modern business technology platforms.
Experience coordinating complex domestic and international travel.
Event planning, hospitality, concierge, or executive support experience is considered a strong asset.
Valid driver's license and ability to travel occasionally.

Compensation

A competitive compensation package will be offered based on experience, qualifications, and the evolving nature of the role.

This is an exceptional opportunity for a highly capable professional seeking a long-term position supporting a dynamic business CEO while becoming an integral and trusted member of a close-knit professional team.

Pay: $52,798.81-$91,832.73 per year

Work Location: In person

Quick apply

Refine Your Search

event assistant jobs in ontario

Executive Assistant to the Chief Executive Officer

Adminstrative Assistant

Executive Assistant - Member Services

Executive Assistant to Managing Director

Receptionist

Activity Aide

Certified Activity Aide

Activity Aide

Jr. Events Administrative Assistant - Amico Group Of Companies

Recreation Aide - Permanent Part Time (33 hours bi-weekly)

Casual Event Décor Assistant

Culture Events Assistant (PT)

Constituency Assistant

Bridal event assistant for Saturday September 5th

Events Assistant (Winter/Spring)

Bridal event assistant for Sunday September 6th

Events Assistant (Fall)

Bridal event assistant for Monday September 7th

Program Assistant - Limited Term

Events Assistant (Female Only)

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