Ontario Executive assistant ottawa Jobs – 45 Openings This Week

Executive Assistant to Director
GLOW College of Artistic Design —Brampton, ON
- $22–$24 an hour
- Full-time
- Google Suite
- Marketing
- Customer service
- Flexible schedule
Quick apply
Executive Assistant - First Nation
Spirit Omega Inc. —Ottawa, ON
- $27.62 an hour
- Contract
- Bilingual
- Microsoft Word
- Microsoft Excel
667 EN - EDC New Grad Position - Economic & Political Intelligence Centre
Export Development Canada | Exportation et développement Canada —Ottawa, ON
- $42,900–$56,550 a year
- Contract
- Hybrid work
- Bilingual
- Microsoft Excel
- Doctoral degree
Quick apply
667 EN - EDC New Grad Position - Economic & Political Intelligence Centre
Export Development Canada | Exportation et développement Canada —Toronto, ON
- $42,900–$56,550 a year
- Contract
- Hybrid work
- Bilingual
- Microsoft Excel
- Doctoral degree
Quick apply
Executive Assistant
Colleges and Institutes Canada —Ottawa, ON
- $69,965–$85,643 a year
- Full-time
- Remote
- Bilingual
- English
- Microsoft Office
Quick apply
Executive Assistant
Ciena —Ottawa, ON
- $66,200–$128,900 a year
- Full-time
- Hybrid work
- Oracle
- Microsoft Office
- Travel
- Employee stock purchase plan
- Dental care
Administrative Assistant
University of Ottawa Heart Institute —Ottawa, ON
- $25.80 an hour
- Microsoft Office
- Administrative experience
- In-person
Forensic Program Court Assistant (TFT 1.0 FTE)
The Royal Ottawa Mental Health Centre —Ottawa, ON
- $34.79–$40.33 an hour
- Temporary
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
2d
Senior Executive Assistant, Central Business Services
Deloitte —Toronto, ON
- $58,000–$96,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
First Nation Executive Assistant
Spirit Omega Inc —Ottawa, ON
- $52,000–$57,000 a year
- Temporary
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
9d
Executive Assistant
Anglican Diocese of Ottawa —Ottawa, ON
- $68,000–$72,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
Executive Assistant
Q-Block Computing —Ottawa, ON
- $55,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Dental care
- Vision care
Quick apply
Office Coordinator
Peoples Choice Warranty —Ottawa, ON
- $50,000–$60,000 a year
- Full-time
- Bilingual
- Administrative experience
- No university degree
Quick apply
Executive Assistant (16-Month Contract)
Chandaria Family Holdings, Inc. —North York, ON
- $70,000–$90,000 a year
- Temporary
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
4d
Health Care Coordinator
L'Arche Ottawa —Ottawa, ON
- $64,976–$88,174 a year
- Weekends as needed
- Bilingual
- English
- Driving
Quick apply
Assistant Director, Supplier and Service Management
Bank of Canada —Ottawa, ON
- $153,721–$180,848 a year
- Hybrid work
- Bilingual
- Microsoft Excel
- English
- Disability insurance
- Relocation assistance
14d
Executive Assistant & Office Coordinator
Conference for Advanced Life Underwriting —Ottawa, ON
- Immediate opening
- Bilingual
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
Commercial Technical Assistant
BMS Canada Risk Services Ltd. —Ottawa, ON
- $55,000–$70,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Chief of Staff - Canada and Latin America
Lockheed Martin Corporation —Ottawa, ON
- $136,000–$178,500 a year
- Full-time
- Presentation skills
- Organizational skills
- Budgeting
- Dental care
- Vision care
Secretary
Ottawa Dental Society —Ottawa, ON
- $20–$27 an hour
- Full-time
- Google Suite
- Administrative experience
- High school diploma or GED
- Paid time off
Quick apply
4d

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Executive Assistant to Director

GLOW College of Artistic Design -
Brampton, ON

Quick apply

Job details

Full-time | Freelance
$22–$24 an hour

Qualifications

Google Suite
Google Docs
Marketing
Customer service
Post-secondary education
Filing
Project management
Accounting
Data entry
Organizational skills
Proofreading
Business
Accounting
Marketing

Full job description

Job Summary

Work Location: In person Brampton office with some travel to other Ontario offices and event venues.

Job Type and Schedule: Full-time Monday Thursday 10am to 6pm with some evenings and Rotation of Fridays and weekends as required for events.

Job Description:

EXECUTIVE ASSISTANT

An opportunity to work in a dynamic environment supporting the Director with day-to-day operations of multiple education, wellness and technology companies and social enterprises. The ideal candidate will have strong organizational skills, attention to detail, excellent communication abilities, and the ability to delegate and manage tasks assigned to team members of various departments with absolute diligence and professionalism. If you are a proactive problem-solver who thrives in a fast-paced setting, we would love to hear from you.

Job description:

We are seeking an experienced Executive Assistant with a minimum of 2 years supporting high-level executives, particularly in the education or corporate sectors. The ideal candidate will demonstrate assertiveness, strong leadership qualities, and a proven track record in project management and human resources. The ability to thrive in a fast-paced environment while effectively multitasking is essential. If you are a detail-oriented professional with a history of successful executive support while also being able to be energetic and enthusiastic about new and current initiatives, we invite you to apply and contribute to our growing company.

RESPONSIBILITIES
- Provide high-level administrative support to the CEO including managing calendars, scheduling meetings, taking meeting minutes, and delegating tasks to appropriate staff members,
- Prepare and edit correspondence, reports, and presentations for various inter-company departments or external affiliates,

- Conduct research and gather information for various projects and initiatives,

- Coordinate and facilitate internal and external communication, including answering phone calls, responding to emails, and interacting with staff and industry affiliates,

- Maintain employee files and confidential records,

- Assist with financial tasks such as expense tracking, invoicing, and budget management

- Perform data entry and maintain accurate records in various systems

- Assist with event planning and coordination

- Handle sensitive information with discretion and professionalism

- Assist with hiring and training staff and contractors for various brands

-Assist with developing and implementing various policies

- Assist with event management including graduation events, wellness events, and women empowerment events

- Assist with production and posting of social media content alongside with a we series and podcast project

SKILLS AND QUALIFICATIONS
- Proficient and professionalism with phone mannerisms
- Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously
- Excellent data entry skills with a high level of accuracy and attention to detail
- Exceptional customer service skills to interact effectively with staff, students, instructors and associates,
- Familiarity with general accounting softwares and basic financial tasks,
- Strong clerical skills, including filing, scanning, copying, and organizing documents,
- Experience using electronic forms and signature softwares for document management,
- Proficient in administrative tasks such as scheduling appointments, managing calendars, coordinating meetings and delegating tasks,
- Excellent proofreading skills to ensure accuracy in written communications,
- Proficiency in using Google Suite (Google Drive and Docs, Google Sheets) for document creation, collaboration, and organization

- Familiarization with Canva for graphic design or ability to learn creative software for general art work and creative writing tasks,

- Maintaining and demonstrating self confidence and high professionalism at all times,

- Demonstrating punctuality,

- Must have own vehicle and able to work from the Brampton campus with periodic travel to the Toronto, Waterloo or Ottawa Campuses. Paid travel time provided for Toronto and Waterloo. twice a month. Paid travel and accommodations provided for Ottawa as require quarterly or annually.

Education

Post secondary education in administration, business or marketing :

Experience:

Executive Assisting: 2 years (required)

Job Types: Full-time, Freelance

Pay: $22.00-$24.00 per hour

Benefits:

Flexible schedule
On-site parking

Work Location: In person

Quick apply

Refine Your Search

executive assistant ottawa jobs in ontario

Executive Assistant to Director

Executive Assistant - First Nation

667 EN - EDC New Grad Position - Economic & Political Intelligence Centre

667 EN - EDC New Grad Position - Economic & Political Intelligence Centre

Executive Assistant

Executive Assistant

Administrative Assistant

Forensic Program Court Assistant (TFT 1.0 FTE)

Senior Executive Assistant, Central Business Services

First Nation Executive Assistant

Executive Assistant

Executive Assistant

Office Coordinator

Executive Assistant (16-Month Contract)

Health Care Coordinator

Assistant Director, Supplier and Service Management

Executive Assistant & Office Coordinator

Commercial Technical Assistant

Chief of Staff - Canada and Latin America

Secretary

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