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Job Requisition ID:
2026-01251
Time Type:
Full time
Employee Group:
Staff
Job Category:
Procurement
Employment Type:
Temporary
Department:
Finance - Procurement Operations
Hiring Range:
$67,688.63 - $84,610.79
Posting Information:
This posting is for an existing vacancy.
There are two roles available and they are being offered as a contract positions
Term - 3 years
Job Description:
Primary Purpose
Responsible for the procurement of materials, supplies, equipment, and services that meet the needs of the University campus community and comply with regulatory guidelines, University policies and procurement best practices.
Issue purchase orders and make P-Card transactions for the acquisition of goods and services using authority to bind the University as a signing authority under Procedure 1, and appropriate risk management considerations.
- Lead procurement activities for assigned goods and services categories, including development of sourcing strategies appropriate to the value, complexity, and risk of acquisitions.
- Draft, review, negotiate, and administer procurement and service agreements, ensuring appropriate documentation throughout the procurement lifecycle.
- Ensure relevant University policy requirements are met across a broad spectrum of University acquisitions (e.g. safety regulations/biohazards; insurance requirements; AODA compliance);
- Protect the university from academic, reputational and financial risk through the compliant acquisition of goods and services;
- Apply financial procedures as they relate to the acquisitions of goods and services (e.g. advance payments; P-Card use and reconciliation, capital asset purchases and disposals);
- Request and ensure basic insurance coverages are in place to protect capital assets (e.g. goods in transit) and supplier activities on campus (e.g. Commercial General Liability and WSIB);
- Facilitate changes to orders, resolution of deficiencies and disputes regarding acquisitions;
- Understand the appropriate retention of documentation that is required/may be released under Freedom of Information (FIPPA) requests.
- Build strategic relationships with uWaterloo employees, including faculty, suppliers and related stakeholders;
- Provide professional customer service when interacting with suppliers, employees/faculty and students;
- Assess individual/special needs, products and services for purchase;
- Monitor end user satisfaction regarding goods and services, and resolve any outstanding issues;
Provide accurate, consistent and efficient workflow to best support requestors.
- Identify opportunities for projects/ initiatives for consolidation across campus;
- Independently manage sourcing events and procurement processes for assigned categories, balancing customer service, compliance, and value creation.Negotiate and/or obtain quotes/proposals for goods and services;
- Monitor adherence to the terms and conditions of orders, and ensure that fulfillment requirements are satisfied;
Initiate correspondence with requestors and suppliers to ensure effective performance monitoring of deliverables.
- Map out acquisition process to satisfy delivery date(s) or according to requirements and Policy 17;
- Identify and mitigate commercial, operational, financial, legal, and reputational risks.
- Support audit requirements and maintain procurement records consistent with transparency and accountability expectations.
- Ensure procurements are performed in a fair, consistent and transparent fashion;
- Identify conflict of interest situations for resolution;
- Debrief unsuccessful suppliers and provide relevant feedback;
- Investigate and remedy claims related to damages or deficiencies of goods or service delivery;
- Assist in resolving any billing discrepancies by coordinating payment issues with accounts payable;
- Conduct periodic audits to ensure supplier billing compliance.
- Provide procurement advice to staff, faculty, and partners regarding best practices and procurement procedures;
- Persuade and guide requestors through the procurement process and all associated, relevant contact points along the way;
- Clearly communicate and advise requestors of the implications and obligations imposed by terms and conditions surrounding orders, and suggest/negotiate alternatives when concerns are raised;
- Explain acquisitions and contracting process to stakeholders, ensuring that all participants clearly understand the objectives and their obligations under Policy 17;
- Develop relationships with suppliers to enable effective communication and facilitation when questions or concerns arise;
Model a highly ethical approach when engaging in University business opportunities.
- Post-secondary education, with professional certification in a related field (e.g. CSCMP; CSCP), or an equivalent combination of education and experience;
- Knowledge of financial procure-to-pay functions is preferred
- At least two (2) years of professional procurement experience
- Previous experience at a publicly funded agency, and/or an accounting background is preferred
- Demonstrated experience drafting Requests for Quotations (RFQ’s), and terms and conditions.
- Current knowledge of procurement and basic legal requirements regarding acquisitions, technology and market sources;
- Basic knowledge of regulations and requirements as set out in the Provincial Broader Public Sector (BPS) Procurement Directive, and trade agreements at the federal level;
- Strong interpersonal skills in communication and negotiation;
- Strong analytical, problem solving, evaluation and decision making, and mathematical aptitude;
Proactive and creative with approaches, processes, and technology.
Equity Statement
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
Positions are open to qualified candidates who are legally entitled to work in Canada.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.
