Ontario Fire department administrative assistant Jobs – 16 Openings This Week

Administrative Assistant Level 2, Fire
City of Mississauga —Mississauga, ON
- $53,354–$71,139 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Assistant Banquet Manager
Delta Hotels by Marriott Kingston Waterfront —Kingston, ON
- From $52,000 a year
- Weekends as needed
- Microsoft Excel
- Customer service
- Hotel
- Dental care
- Paid time off
4d
Territory Sales Manager - Commercial Roofing & Building Envelope Solutions
Just Sales Jobs —Toronto, ON
- $380,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
Office Administrative Assistant
Onyx-Fire Protection Services —Mississauga, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Senior Administrative Assistant
The Successful Investor —North York, ON
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Analysis skills
- Dental care
Quick apply
11d
Production Clerk Assistant
IKO Industries Ltd. —Madoc, ON
- $50,000–$54,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
OSP Intake Worker
St. Joseph's Healthcare Hamilton —Hamilton, ON
- $34.41–$38.21 an hour
- Temporary
- Hybrid work
- Microsoft Office
- Bachelor's
- Psychology
1d
Property Supervisor
Reena —Toronto, ON
- $62,700 a year
- Full-time
- Carpentry
- Microsoft Word
- AutoCAD
Quick apply
Assistant Manager, Marine Operations
Harbourfront Centre —Toronto, ON
- $60,000–$65,000 a year
- Weekends as needed
- CPR Certification
- Customer service
- Supervising experience
Quick apply
1d
Office Manager
Granite Ridge Retirement Residence —Gravenhurst, ON
- $22–$24 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- English
Quick apply
Receptionist (Markham Long-Term Care Centre)
Mon Sheong Foundation —Markham, ON
- $18 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
Receptionist (Dr. Paul Woo Long-Term Care Centre)
Mon Sheong Foundation —Stouffville, ON
- $18 an hour
- Full-time
- Bilingual
- English
- High school diploma or GED
Packaging & Warehouse Worker Kenora
Lake of the Woods Brewing Company —Kenora, ON
- $22–$26 an hour
- Part-time
CWELCC - Early Learning Assistant
YMCA of Northeastern Ontario —Markstay, ON
- $21.96 an hour
- Part-time
- Hybrid work
- CPR Certification
- High school diploma or GED
- First Aid Certification
- Mileage reimbursement
- Flexible schedule
Quick apply
3d

Related jobs to explore

Based on your search for fire department administrative assistant

HR Assistant
Sunnybrook Department of Medicine Association —Toronto, ON
Diploma or Bachelor's degree in Human Resources, or a related field. Assist in the development and implementation of HR policies and procedures.
$34,400–$55,000 a year
Quick apply
Executive Assistant
TDS Personnel Ltd —Toronto, ON
Screen telephone calls and respond to moderately complex inquiries or matters of an administrative or operational nature.
$90,000–$100,000 a year
Quick apply

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Senior Administrative Assistant
The Successful Investor —North York, ON
Review/update departmental manuals or procedures, including building safety/fire plans, department contingency plans, cyber security policy, etc. on a periodic…
Quick apply
11d
Receptionist (Dr. Paul Woo Long-Term Care Centre)
Mon Sheong Foundation —Stouffville, ON
To receive incoming phone calls, answer inquiries, receive and direct visitors; To handle payment of resident bills/ donation by cash or cheques at the…
$18 an hour

Show more jobs in cities nearby

I want to receive the latest job alerts for fire department administrative assistant in ontario

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

fire department administrative assistant jobs near ontario

Administrative Assistant Level 2, Fire

City of Mississauga -
Mississauga, ON

Apply Now

Job details

Temporary
$53,354–$71,139 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Access
SAP
Post-secondary education
Filing
Microsoft Office
Administrative experience
High school diploma or GED
Data entry
Organizational skills
Payroll
Front desk
Typing
Business
Communication skills

Full job description

Req ID: 28347
Vacancy Type: Temporary
Contract Duration: Up to 18 months
Number of Positions: 1
Closing Date: 07/10/2026

Job Summary

The Administrative Assistant Level 2, Fire will provide comprehensive administrative support to the Division under the direct supervision of the Deputy Chief, Fire Prevention and Risk Reduction. Key responsibilities include front-line customer service, managing correspondence, data entry, and maintaining files. The successful candidate will prepare purchase orders, process invoices, and assist with payroll and personnel records in SAP. Additional duties involve scheduling meetings, preparing minutes, coordinating staff reimbursements, and booking accommodations for Fire personnel.

The role demands excellent organizational and communication skills, with a focus on confidentiality and the ability to manage multiple tasks in a fast-paced environment.

Duties and Responsibilities

Under the direct supervision of the Deputy Chief, Fire Prevention and Risk Reduction, the successful candidate will perform a variety of administrative support duties for the Division. The duties include, but are not limited to:

Provides front line customer service to MFES clients in person, by phone and through email.
Performs general typing, word processing and data entry duties as assigned.
Handles and prepares correspondence for the Division; develops and maintains files and records including calculations, files system data entry, completes weekly, monthly and annual Division reports, prepares purchase orders using corporate computer system.
Prepares reports, agendas, minutes, manuals and documents as requested and is responsible for filing within the records management system both hard and electronic copies.
Monitors and maintains office supplies, including the reordering of supplies.
Verifies that invoices are approved by appropriate Division Chief prior to payment; matches invoices and receipts and ensures invoices are filed in vendor files. Follows up on any discrepancies with vendors.
Processes and keeps track of all invoices, cheque requisitions, journal entries.
Prepares all staff incidental reimbursements for payment via Accounts Payable.
Prepares computer Security Access Forms for approval by Chief or Assistant Chief.
Registers for conferences, seminars and courses, books accommodations, and reconciles expenses for fire personnel. Maintains accurate account of those expenses.
Books meetings, prepares and distributes meeting information and minutes of Committee and other meetings, and takes minutes.
Prepares payroll entries in SAP as required serving as the main liaison for these matters between the Division and its corporate counterparts.
Coordinates administrative requirements for personnel changes including promotions, terminations and other employment changes keeping track of personnel status/grade changes.
Liaises with the public and all levels of staff in response to inquiries relating to Fire.
Acts as a receptionist by greeting guests, screening calls and responding to general inquiries as required.
Forwards inquiries, which are not routine or general, to appropriate staff members for follow-up and action.
Undertakes special assignments as requested.
Performs other related duties as assigned.

Skills and Qualifications

Minimum completion of Grade 12. Post-secondary education in business, legal, or administration is an asset.
Minimum 3 years of administrative experience or equivalent combination of education and experience, preferably in a unionized environment.
Advanced proficiency in Microsoft Office Suite (including Word, Excel, Powerpoint), and experience with OMNI filing system, MAX and SAP R/3 is an asset.
Knowledge of time reporting/payroll operations in an SAP environment is an asset.
Knowledge of legal documentation is considered an asset.
Ability to type at 45-60 words per minute with a high degree of accuracy in data entry tasks is preferred.
Demonstrated ability to work independently.
Basic knowledge of web operations and Microsoft Access is an asset.
Must be able to exercise good judgment and maintain strict confidentiality.
Excellent oral and written communication skills, with the ability to interact effectively with all levels of staff and the public.
Strong organizational abilities, with a proven ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.

Hourly Rate/Salary: $ 53,354.00 - $ 71,139.00
Hours of Work: 35
Work Location: Civic Centre
Organization Unit: CMO/Fire Prevention & Risk Reduction
Department/Division/Section: CMO/City Manager's Office , CMO/Fire Division , Fire Prevention & Risk Reduction
Non-Union/Union: Fire

The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to [email protected] citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Apply Now

Refine Your Search

fire department administrative assistant jobs in ontario

Administrative Assistant Level 2, Fire

Assistant Banquet Manager

Territory Sales Manager - Commercial Roofing & Building Envelope Solutions

Office Administrative Assistant

Senior Administrative Assistant

Production Clerk Assistant

OSP Intake Worker

Property Supervisor

Assistant Manager, Marine Operations

Office Manager

Receptionist (Markham Long-Term Care Centre)

Receptionist (Dr. Paul Woo Long-Term Care Centre)

Packaging & Warehouse Worker Kenora

CWELCC - Early Learning Assistant

Related jobs to explore

Explore jobs in cities nearby

I want to receive the latest job alerts for fire department administrative assistant in ontario

Explore jobs in more locations

Job Summary

Duties and Responsibilities

Skills and Qualifications

Job seeker tools

Employer Tools

Browse

Stay Connected