About IBU
International Business University (IBU) stands as Ontario's first independent not-for-profit university. Having received Ministerial consent for full accreditation in 2020 and DLI approval in 2023, IBU is Ontario's only not-for-profit independent University. Our foundation draws inspiration from the world's most esteemed independent universities, creating a 'next generation' model characterized by innovation, agility, and responsiveness. IBU is focused on being a truly student-centric, industry-aligned university, executing the best practices of today to build the future talent relevance of tomorrow. IBU is committed to curricula and learning experiences that seamlessly blend rigorous academic preparation with practical skill development, reflecting emerging technologies, evolving societal needs, and the future demands of the global workforce.
Job Title
Academic Standards & Integrity Specialist
Position Status
Full-time (40 hours/week)
Department
Academic Operations
Supervision Received
Associate Director, Academic Operations and Quality Assurance
Supervision Exercised
Student Assistants
Expected Salary Range
$70,000 to $75,000
SUMMARY
the Academic Integrity Specialist is involved in daily tasks related to the following:
- Application of Grade Appeal Policy; daily responses to students/faculty about their Grade Appeal case
- Application of Academic Integrity Policy; daily responses to students/faculty about their Academic Integrity case
- Bi-weekly consultation with the Academic Standards and Integrity Subcommittee of Academic Council for resolution of Grade Appeal and Academic Integrity cases
- On a daily basis, coordination and facilitation of inquiry sessions with faculty and students to gain information about appeal or integrity cases – for resolution
- On a weekly and sometimes daily process, this position is supporting ongoing work to ensure Consent for BCOM
JOB DESCRIPTION
The promotion of academic integrity and the safeguarding of academic standards are key elements of International Business University's commitment to academic excellence. The Academic Standards & Integrity Specialist will play a vital role in activating a culture of academic excellence and integrity across IBU community members, especially students. Reporting to the Associate Director, Academic Operations and Quality Assurance, within a fast-paced, dynamic environment, the Academic Standards & Integrity Specialist provides leadership and expertise in the successful promotion and implementation of the grade appeals and academic integrity policies procedures, best practices, and educational supports across the university to ensure a consistent institutional approach. Working closely with other units across the University, leveraging technology and student-first, education design, the Academic Standards & Integrity Specialist is responsible for educating and advising students, faculty and staff on the principles, policies, procedures, and practices of grade appeals and academic integrity. The Academic Standards & Integrity Specialist will also play a crucial role in supporting the University's response to developments in AI as these impact academic standards and integrity across university learning contexts.
A. Grade Appeals, Academic Integrity and Student Discipline (50%)
Work closely with Instructors and Programs, Student Support Services, Registrar's Office, IT, and other internal stakeholders to develop an integrated institutional strategy and approach for grade appeals and academic integrity. Act as a resource for Instructors, Academic Council Subcommittees, and other relevant working groups on student grade appeals and academic integrity cases and provide input and guidance as requested. Act as the institutional resource for information, education, support, and training on Turnitin or alternatives. Research, report and make recommendations for alternative methods, technology, or other tools available. Liaise with other college and university academic integrity staff and external academic integrity groups to build knowledge and share information. Develop, implement, and maintain educational resources and impactful supports on academic integrity and grade appeals, including website information, online modules, workshops, and other resources. Recommend and use appropriate technology to gather, review and analyze metrics using all available data on incidents and educational supports; provide reports and analysis to appropriate stakeholders; collaborate to evaluate effectiveness of academic standard and integrity initiatives and make data-driven recommendations for change Work with the Associate Director, Academic Operations and Quality Assurance, Program Coordinators, and instructors to investigate student misconduct and make recommendations on appropriate academic and non-academic penalties; conduct meetings with students as appropriate for case investigation and resolution. Work with the Associate Director, Academic Operations and Quality Assurance, Program Coordinators, and Registrar's Office to ensure that student discipline practices are consistent with University policies and best practices.
B. Policy Records Management (40%)
Maintains records on relevant policies related to grade appeals, academic integrity and student discipline, ethical behavior and grievances: Initiates and maintains case files in internal database
Liaises with Registrar's Office to manage student records related to policy administration Liaises with the relevant decision-making body to prepare, issue and distribute allegation letters and discipline summaries Updates the relevant university system/database with all case details, and maintain a secure internal database Coordinates registration of students into academic integrity workshops Maintains up-to-date allegation and summary letter templates Coordinates with other programs when cases involve students from other programs Follows-up with students on outstanding resolution items on a timely basis Maintains thorough knowledge of university policies and records related to privacy, grade appeals and academic integrity Reviews student records for validation of integrity statements in applications to academic programs
Other Duties (10%)
Regularly interact with and represent the institution at the meetings of the Academic Integrity Council of Ontario and other such organizations. Oversee the implementation and seamless operation of the Academic Standards & Integrity online course for students and associated educational modules at the level of the whole institution. Assist with various quality assurance tasks as assigned by the Associate Director, Academic Operations and Quality Assurance. Perform other duties as assigned by the Associate Director, Academic Operations and Quality Assurance.
Minimum Qualifications
- Master's degree or other relevant advanced degree with demonstrated experience in academic integrity, student affairs and services, student conduct.
- 3-5 years relevant professional experience, with teaching experience in an academic institution preferred.
- Mediation and conflict resolution skills.
- Prior experience with grade appeals and academic integrity procedures and supports, and/or supporting faculty governance structures and University legislation and drafting original reports is strongly preferred.
- Previous exposure to, and understanding of, the complexities and diversities of a private university is an asset.
- Advanced knowledge of academic integrity principles.
- Knowledge of various university academic policy and procedures and best practices
- Experience designing online learning for co-curricular and curricular student learning via an LMS or course authoring applications.
- Strong interpersonal skills and ability to build strong collaborative relationships
- Excellent oral, written (specifically report writing) and presentation skills
- Excellent analytical skills required to problem solve
- Excellent time management and attention to detail
- Demonstrated ability to deal with multiple changing priorities
- Proficiency in MS Office including Word, Excel, Outlook, PowerPoint and OneDrive
Application Process:
To formally express your interest in this opportunity, please submit your resume and a brief cover letter. In your cover letter, please highlight your qualifications for the role and share what inspires you about the prospect of contributing to a rapidly scaling, purpose-driven organization. This posting is for a current vacancy at our organization, and it remains open until the position is filled. The position is subject to budgetary approval.
Note: Application materials should be submitted as a single combined PDF file with a filename that identifies the applicant.
We look forward to reviewing your application. See our website www.ibu.ca for further information about this new and exciting opportunity.
To support the overall well-being and success of our employees, IBU provides a comprehensive total rewards package which includes, based on role eligibility:
- 100% employer paid extended Health & Dental benefits
- 24/7 access to Employee & Family Assistance Program and Virtual Healthcare
- Life, AD&D, and Long-Term Disability Insurance
- Competitive paid time off, starting at 3 weeks
- Tuition Benefit Program
- Access to preferred corporate membership rates with GoodLife Fitness
- Engaging employee appreciation and community-building events throughout the year
This position is based in a hybrid work arrangement, with employees working on-site four (4) days per week and the option to work remotely one (1) day per week, based on business needs. Employees will be required to come on-site as needed and are expected to reside in Ontario and within a reasonable commuting distance of the office/campus.
All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process, artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws. We regularly review these tools to help prevent bias or discrimination.
IBU values and embraces Diversity, Equality, Inclusion, and Accessibility as fundamental to our mission to educate students for career success in the business world today. Our desire is to ensure that our institution is a welcoming, inclusive, respectful, and safe environment for everyone. We are dedicated to fostering diversity and inclusivity within our community and are an equal-opportunity employer. We invite and encourage applications from all qualified individuals who would contribute to the further diversification of our Institution, including equity-deserving groups that are traditionally underrepresented in employment (Indigenous peoples, racialized persons, women, persons with disabilities, and 2SLGBTQQIPA+ persons). If you require an accommodation during the recruitment process, please contact [email protected].
