Ontario Remote work from home administrative assistant Jobs – 13 Openings This Week

Remote Virtual Executive Assistant
Zirtual —Ontario
- $500–$3,500 a year
- Contract
- Remote
- Spanish
- Google Suite
- Microsoft Outlook
Quick apply
Remote Administrative Coordinator
Best-of-Life —Markham, ON
- Remote
- CRM software
- Sales
- Administrative experience
Quick apply
1d
Administrative Assistant, Information Technology (Contract up to 6 Months)
Town of Caledon —Caledon, ON
- $34.41–$43.01 an hour
- Remote
- Inventory control
- Databases
- Administrative experience
7d
Executive Assistant, Operations
Lifemark Health Group —Toronto, ON
- $80,000–$90,000 a year
- Full-time
- Remote
- Microsoft Outlook
- Organizational skills
- AI
Quick apply
1d
Medical Office Administrator, Evening Shift
Felix —Toronto, ON
- $50,000–$55,000 a year
- Weekends as needed
- Remote
- Customer service
- Medical office experience
- English
- Dental care
- Vision care
Executive Assistant
Colleges and Institutes Canada —Ottawa, ON
- $69,965–$85,643 a year
- Full-time
- Remote
- English
- Microsoft Office
- Travel
Quick apply
Executive Assistant/HR Coordinator - Temp Mar 31 2027
Colleges and Institutes Canada —Ottawa, ON
- $69,965–$85,643 a year
- Temporary
- Remote
- English
- Microsoft Office
- Travel
Quick apply

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Executive Assistant, Operations
Lifemark Health Group —Toronto, ON
When you are doing your job well, four busy executives have more time to lead, meetings are organized, travel works, people know where they need to be and the…
$80,000–$90,000 a year
Quick apply
1d
Remote Virtual Executive Assistant
Zirtual —Ontario
Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience). Schedule meetings, calls, and events across multiple…
$500–$3,500 a year
Quick apply

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Remote Administrative Coordinator
Best-of-Life —Markham, ON
Candidates with experience in administration, operations, customer service, client support, project coordination, education, healthcare, human resources,…
Quick apply
1d

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Remote Virtual Executive Assistant

Zirtual -
Ontario

Quick apply

Job details

Contract
$500–$3,500 a year

Qualifications

French
Spanish
Google Suite
Microsoft Outlook
Document preparation
Salesforce
Writing skills
Zoom
Slack
Trello
Administrative support experience
Filing
Process improvement
Project coordination
English
Research
Asana
Bachelor's
Report and presentation preparation
Customer service orientation
Data entry
Organizational skills
Typing
Executive support experience
Appointment scheduling
Business
Associate's degree
Microsoft Outlook Calendar
ClickUp
Communication skills
Client interaction
Business process improvement
Time management

Full job description

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.

As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.

Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Typical Duties and Responsibilities (may vary based on client needs)

Calendar & Schedule Management

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them

Email & Communication Management

Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts

Administrative Support

Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking

Travel & Event Coordination

Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events

Operations & Task Management

Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

Skills & Attributes

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Preferred

Bilingual (English/French and/or Spanish)
Experience supporting executives, entrepreneurs, or small business owners

Qualifications

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy

Technical Skills

Google Workspace and/or Microsoft Office
Calendar management tools (Google Calendar, Outlook)
Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
Communication tools (Slack, Zoom, Teams)

Work Requirements

Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
This independent contractor opportunity is currently available only to individuals residing in the United States or Canada.

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Protecting Yourself from Recruitment Scams

Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.

To help you navigate your job search with confidence, please keep the following points in mind:

No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
Please always verify communications:
- Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.
Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to [email protected]. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Quick apply

Refine Your Search

remote work from home administrative assistant jobs in ontario

Remote Virtual Executive Assistant

Remote Administrative Coordinator

Administrative Assistant, Information Technology (Contract up to 6 Months)

Executive Assistant, Operations

Medical Office Administrator, Evening Shift

Executive Assistant

Executive Assistant/HR Coordinator - Temp Mar 31 2027

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