ontario remote work from home administrative assistant Jobs – 14 Openings This Week

Administrative Assistant, Intake
Royal College of Dental Surgeons of Ontario —Toronto, ON
- $52,137.00–$58,654.80 a year
- Full-time
- Remote
- Bilingual
- Microsoft Word
- English
Quick apply
2d
EXECUTIVE & ADMINISTRATIVE ASSISTANT
Shurepa Construction Inc. —Barrie, ON
- $55,000–$65,000 a year
- Full-time
- Remote
- Google Suite
- Writing skills
- Research
Quick apply
Executive Assistant
Zirtual —Toronto, ON
- $1,500–$3,800 a month
- Contract
- Remote
- Bilingual
- Spanish
- Microsoft Outlook
Quick apply
Executive & Operations Assistant (Remote – Ontario)
heyTony —Ontario
- From $40,000 a year
- Full-time
- Remote
- Microsoft Office
- Administrative experience
- Organizational skills
- Dental care
- Paid time off
Quick apply
2d
Executive Assistant
Billyard Insurance Group Sudbury —Greater Sudbury, ON
- $45,000–$70,000 a year
- Full-time
- Remote
- Microsoft Office
- Communication skills
- Time management
- Flexible schedule
Quick apply
2d
Remote Executive Assistant
Zirtual —Ontario
- Contract
- Remote
- Bilingual
- Spanish
- Microsoft Outlook
Quick apply
Executive Assistant & Canada Office Coordinator
Redwood Software Inc. —Ontario
- $87,175–$99,875 a year
- Remote
- Administrative experience
- Bachelor's
- Organizational skills
Administrative Assistant - Real Estate Coordinator
REAL - Yoo Realty Group —Orangeville, ON
- Full-time
- Remote
- Customer service
- Communication skills
Quick apply
Executive Assistant
FNZ —Toronto, ON
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Colleges and Institutes Canada —Ottawa, ON
- $69,965–$85,643 a year
- Full-time
- Remote
- Bilingual
- English
- Microsoft Office
Quick apply
Bilingual Medical Office Assistant / Assistante Administrative en Clinique
Modern Menopause —Toronto, ON
- $25 an hour
- Part-time
- Remote
- Bilingual
- Customer service
- English
- Paid time off
Quick apply
6d

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Administrative Assistant, Intake

Royal College of Dental Surgeons of Ontario -
Toronto, ON

Quick apply

Job details

Full-time
$52,137.00–$58,654.80 a year
2 days ago

Qualifications

Bilingual
Microsoft Word
French
Filing
English
Microsoft Office
Administrative experience
Case management
Organizational skills
Document management systems
Communication skills
Adobe Acrobat

Full job description

The Royal College of Dental Surgeons of Ontario (RCDSO) is a leader in health care regulation. As the governing body for more than 11,000 dentists in Ontario, our mission is to act in the public interest by putting patients first. We are committed to transparency, accessibility, openness, and fairness in all our work.

Bring your excellent organizational and administrative skills to our team as an Administrative Assistant, Intake in the Professional Conduct and Regulatory Affairs (PCRA) department.

The College’s PCRA department investigates the conduct of dentists and responds to inquiries from the public about dental concerns. The department also provides support to both the Inquiries, Complaints and Reports Committee and the Discipline Committee in their decision-making roles and enforces committee decisions.

You will be responsible for supporting the efficient intake of complaints and reports as well as providing administrative support for the team of complaints associates in their investigation of Track 1 files.

As an Administrative Assistant within a collaborative and dynamic team environment, you can multi-task, prioritize, meet tight deadlines, are reliable, and have a keen eye for detail with good judgment.

This is a single vacancy, anticipated to be a 12+ months contract. This role will require the successful candidate to work onsite at our Toronto office occasionally as needed.

At this time, we are only considering candidates located in Ontario or who are willing to relocate.

What can I expect to do in this role?

Reporting to the Manager, Intake and Complaints, you will:

Receive and process all inquiries, complaints and reports
Respond to and triage telephone, mail and email inquiries regarding the College’s complaint and report process and redirect when appropriate
Prepare customized and standard correspondence using Microsoft Word templates
Compile prior decisions involving members for all complaint and report files, in accordance with legislated deadlines
Create and update complaint and report files using the College’s case management software and keep the intake tracking system accurate and up to date
Provide administrative support to the team of complaints associates and the administrator of the resolution program including processing mail, preparing standard correspondence, acknowledging original dental/medical records, filing, printing, copying/scanning
Prepare Records of Investigation (ROI’s); maintain an effective “bring forward” system, transcribe notes and voicemail messages, while adhering to Track 1 administrative timelines
Close complaint and report files
Contribute to continuous improvement initiatives by attending and contributing to team meetings and projects
Other duties as assigned

What skills and background do I need?

The Administrative Assistant, Intake, requires:

Completion of a two-to-three-year community college program
Two to three years of position-related experience
Proficiency in Microsoft Office and Adobe Acrobat
Ability to work closely and collaboratively in a dynamic team environment
Excellent organizational skills and ability to prioritize assignments in a fast-paced environment
Ability to work efficiently and effectively to complete tasks in a timely manner
Excellent written and oral communication skills, and interpersonal skills
Strong attention to detail
Demonstrated dependability, reliability, and professionalism in the workplace
Excellent critical thinking and problem-solving skills
Demonstrated ability to sift through large amounts of information and ask key questions
Ability to maintain confidentiality
Experience with case management and document management systems is an asset
RCDSO is building its bilingual (French/English) capacity and excellent French language proficiency is a significant asset.

Compensation and Total Rewards

Base annual hiring salary from $52,137 to $58,654.80, (pro-rated for the duration of the contract), commensurate with experience
Paid vacation, wellness and sick days (pro-rated for the duration of the contract)
Half-day Fridays between July 1st and September 1st as well as a half-day workday before statutory holidays
Onsite gym, corporate discount to GoodLife Fitness, and wellness-related webinars
Opportunities to connect with colleagues through virtual and in-person social events

How do I apply?
To apply to this vacancy please submit your resume and cover letter describing why you are interested in this position and how your knowledge and skills may be well suited for the role via the RCDSO Job Portal on our Careers page by June 15, 2026 at 5 pm.

Our recruitment process is conducted remotely unless otherwise specified. Candidates are welcome to request an in-person interview.

Thank you for your interest; only applicants selected for an interview will be contacted.

Our inclusive, flexible and collaborative workplace helps us build better regulation that puts the public first. RCDSO does not currently utilize artificial intelligence in its recruitment and selection process.

Accommodation is available upon request under the Ontario Human Rights Code.

www.rcdso.org

Quick apply

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