At Stantec, we know the work we do matters. From decarbonizing mines to modernizing electric grids and building the infrastructure that fuels communities, we’re powering the world. Our clients come to us with their biggest, most complex challenges because that’s where we thrive. And we’re looking for problem solvers, high achievers, and visionaries to help us.
Join us for a chance to grow professionally at one of the world’s top design firms while building our clean energy future.
Your Opportunity
The Technical Writer / Editor is responsible for transforming complex, technical content into clear, accurate, and audience-appropriate documentation. This role ensures consistency, usability, and compliance with established standards while actively supporting authors in producing high-quality deliverables. The incumbent will operate within a quality-driven environment, contributing to continuous improvement in documentation processes and standards.
Your Key Responsibilities
Technical Editing and Writing
- Edit and refine technical documents to ensure clarity, logical flow, and alignment with the intended audience (e.g., internal stakeholders, clients, regulatory bodies).
- Perform multi-level editing including:
- Proofreading: Grammar, punctuation, spelling, formatting, and typographical accuracy
- Copy editing: Consistency, tone, terminology, and adherence to style guides
- Substantive editing: Structural improvements, content organization, and message clarity
- Rework and rewrite sections of documentation as required to improve readability and coherence without altering technical intent.
Standards and Style Compliance
- Apply and enforce client styles and style guides
- Ensure strict consistency across terminology, formatting, headings, numbering, references, and document structure.
- Identify and resolve inconsistencies in voice, tone, and technical nomenclature across deliverables.
Document Development and Templates
- Design, develop, and maintain standardized templates for internal and external documentation.
- Ensure templates are optimized for usability, accessibility, and efficiency across teams.
- Support document lifecycle management, including version control, revision tracking, and archival practices.
Quality Assurance and Control
- Implement quality assurance checks at each stage of the document lifecycle.
- Perform final reviews to confirm completeness, accuracy, formatting integrity, and compliance with applicable standards.
- Maintain traceability and documentation of revisions, approvals, and final outputs.
Collaboration and Author Support
- Work directly with technical authors (primarily engineers and subject matter experts) to improve content clarity and structure.
- Provide constructive, actionable feedback that enhances writing quality and technical communication skills.
- Facilitate content refinement discussions, ensuring alignment between technical accuracy and audience comprehension.
- Serve as a quality advisor by identifying gaps, ambiguities, or risks in documentation.
Document Management and Control
- Assist with document control processes, including file organization, metadata management, and controlled distribution.
- Ensure proper handling of confidential and sensitive information in accordance with organizational policies.
- Maintain document integrity through systematic tracking of revisions and approvals.
Multi-Channel Content Editing
- Edit and adapt content for multiple formats and outputs, including: - Technical reports
- Manuals and procedures
- Training materials
- Presentations and visual documentation
- Apply visual communication principles to enhance document readability and engagement.
Your Capabilities and Credentials
Technical Expertise
- Demonstrated experience in technical writing and/or editing within a professional, engineering, or technically complex environment.
- Advanced proficiency in: - Microsoft Word (including styles, templates, and advanced formatting)
- Microsoft Excel
- Adobe Acrobat Pro (for markup, review, and PDF optimization)
- Experience with document design tools (e.g., Visio or equivalent) considered an asset.
Communication and Editing Skills
- Exceptional command of written English, with the ability to adapt tone and style for diverse audiences.
- Strong ability to interpret technical content and translate it into clear, structured documentation.
- Capacity to identify and resolve ambiguity, redundancy, and inconsistency in complex materials.
- French language proficiency is an asset.
Analytical and Editorial Judgment
- Ability to independently assess the appropriate level of editing required (proofreading vs. substantive editing).
- Strong editorial judgment when balancing technical accuracy with readability and clarity.
- Ability to prioritize edits based on audience needs, document purpose, and project constraints.
Collaboration and Influence
- Proven ability to work constructively with subject matter experts, including providing feedback that may require content changes.
- Strong interpersonal skills with the ability to negotiate revisions diplomatically while maintaining document quality standards.
- Ability to receive and incorporate feedback professionally.
Organization and Execution
- Excellent time management skills with the ability to handle multiple concurrent deliverables.
- Strong attention to detail and commitment to accuracy and consistency.
- Ability to manage competing priorities and meet tight deadlines, including occasional overtime if required.
Process and Continuous Improvement
- Experience contributing to or developing documentation processes and procedural improvements.
- Demonstrated interest in enhancing quality systems, workflows, and document lifecycle efficiency.
- Ability to identify opportunities to standardize, streamline, and improve documentation practices.
Professional Attributes
- High degree of professionalism and discretion, particularly when handling confidential materials.
- Self-directed and capable of working independently with minimal supervision.
- Adaptable and quick to learn new tools, systems, and processes.
Education and Experience
- Post-secondary education or certification in technical writing, editing, communications, education, or a related discipline.
- Equivalent combination of education and relevant professional experience will be considered.
- Experience in instructional design, engineering documentation, or technical publishing is an asset.
Additional Notes
- This position requires the ability to operate in a fast-paced, deadline-driven environment.
- Responsibilities may evolve based on project requirements and organizational needs.
This role is a site-based contract for the duration of the project (4-6 months).
This description is not a comprehensive list of activities, duties or responsibilities that may be required of the employee or contractor. Other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #FeelingEnergized
Pay Range:
- Locations Outside of Lower Mainland - BC & Various locations in Ontario-$71,000.00 - $103,000.00 Annually
Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location: Canada | ON | Sudbury
Organization: BC-1554 E&R-CA Delivery Center
Employee Status: Regular
Business Justification: New Position
Travel: Yes
Schedule: Full time
Job Posting: 09/07/2026 12:07:01
Req ID: 1006650
