Orillia, On Operations & office coordinator Jobs – 13 Openings This Week

Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Orillia, ON
- $25–$30 an hour
- Full-time
- Customer service
- Construction experience
- In-person
Quick apply
2d
Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Washago, ON
- $25–$30 an hour
- Full-time
- Customer service
- Construction experience
- In-person
Quick apply
2d
Facilitator/Coordinator Paramedic Program
Lakeridge Health —Ontario
- $62.16–$66.43 an hour
- 8 hour shift
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
Clinical Administrative Coordinator
Huronia Nurse Practitioner-Led Clinic —Oro-Medonte, ON
- $43,667 a year
- Full-time
- Administrative experience
- Computer skills
- In-person
- Dental care
- Paid time off
Quick apply
1d
EH&S Coordinator
Kubota Materials Canada Corporation —Orillia, ON
- $71,000–$79,000 a year
- Full-time
- AutoCAD
- Engineering
- Microsoft Office
Quick apply
3d
Revenue Clerk (18-Month Temporary Employee)
City of Orillia —Orillia, ON
- $27.49–$29.06 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
14d
Human Resources Business Partner
Casino Rama Resort —Rama, ON
- From $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Human resources
Player Services Coordinator
Casino Rama Resort —Rama, ON
- From $22.74 an hour
- Part-time
- Hospitality
- Customer service
- Hotel
Primary Plant Operator
Amrize —Coldwater, ON
- $29.25 an hour
- Full-time
- Heavy equipment operation
- High school diploma or GED
- First Aid Certification
- Dental care
7d
Experienced Online Leak Repair Technician Lead Hand (Industrial Mechanic Supervisor NOC 72020)
INNOVATOR INDUSTRIAL SERVICES —Canada
- $45–$55 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Project Coordinator, Signals & Communications
Metrolinx —Canada
- $52.20 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Civil engineering
4d
Project Coordinator, Union Station Enhancement (Capital Project Delivery)
Metrolinx —Canada
- $52.20 an hour
- Weekends as needed
- Civil engineering
- Engineering
- Microsoft Office
9d

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

1 Month+ Front Desk Dental Admin or Dental Office Manager
North Oshawa Dental Office —Oshawa, ON
Assist with administrative tasks such as filing, faxing, scanning, and managing correspondence. Manage multi-line phone systems to schedule appointments, answer…
$24–$30 an hour
Quick apply
8d
Geospatial Program Manager
Planview Utility Services —Toronto, ON
Ensure “business-as-usual” solution evolution remains stable across the program while proactively mitigating risks, identifying change impacts, and developing…
$90,000–$120,000 a year
Quick apply
3d

I want to receive the latest job alerts for operations & office coordinator in orillia, on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

operations & office coordinator jobs near orillia, on

Program Facilitator jobs in Ontario

Human Resources Business Partner jobs in Coquitlam, BC

Business Analyst jobs in New Brunswick

Human Resources jobs in Prince George, BC

Human Resources Manager jobs in Saskatoon, SK

Entry Level Business jobs in Vancouver, BC

Human Resources Business Partner jobs in Montréal, QC

Human Resources Business Partner jobs in Halifax, NS

Human Resources Business Partner jobs in British Columbia

Event Coordinator jobs in Kitchener, ON

Office Coordinator jobs in Toronto, ON

Office Coordinator jobs in Hamilton, ON

Office Coordinator jobs in Brampton, ON

Office jobs in Red Deer, AB

Office Coordinator jobs in Etobicoke, ON

Administrative Coordinator jobs in Edmonton, AB

Medical Office Assistant jobs in Abbotsford, BC

Service Coordinator jobs in Fredericton, NB

Service Coordinator jobs in Alberta

Service Coordinator jobs in Manitoba

Operations & Office Coordinator

NuScape Landscaping & Property Maintenance
Orillia, ON

Quick apply

Job details

Full-time
$25–$30 an hour
2 days ago

Qualifications

Computer operation
Customer service
Construction experience
Communication skills

Full job description

Operations and Office Coordinator

Company: NuScape Landscaping
Location: Gravenhurst / Muskoka, Ontario
Position Type: Full-Time
Reports To: Owner / Operations Manager

About NuScape

NuScape Landscaping is a growing Muskoka-based landscape company specializing in high-end landscape construction, property care, garden centre sales, and premium outdoor environments. We work on some of the region’s most beautiful properties and are building a team that values organization, professionalism, communication, accountability, and pride in the work we deliver.

As our company continues to grow, we are looking for an Operations and Office Coordinator to help keep daily operations running smoothly, support our crews, improve communication, and ensure clients receive a professional and organized experience from start to finish.

Position Overview

The Operations and Office Coordinator plays a key role in connecting the office, field crews, clients, suppliers, and management team. This person helps coordinate scheduling, communication, purchasing, paperwork, job tracking, client follow-up, and daily administrative tasks.

This role is ideal for someone who is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment where priorities can change throughout the day. You do not need to know everything about landscaping, but you must be willing to learn, take ownership, and keep things moving.

Key Responsibilities

Office and Administrative Support

Manage daily office communication, including phone calls, emails, messages, and client inquiries.

Assist with scheduling estimates, site visits, crew work, deliveries, and client meetings.

Prepare, organize, and maintain job files, client records, supplier information, and internal documents.

Support the creation and organization of quotes, work orders, invoices, purchase orders, and change order documentation.

Help ensure paperwork, timesheets, receipts, photos, and job notes are collected and filed properly.

Maintain office systems so information is easy to find and nothing falls through the cracks.

Operations Coordination

Assist with daily coordination between management, crews, suppliers, subcontractors, and clients.

Help organize weekly schedules for landscape construction, garden care, planting, maintenance, and garden centre-related work.

Track job progress, outstanding tasks, materials needed, and follow-up items.

Help coordinate material orders, deliveries, rentals, locates, subcontractors, and supplier communication.

Support crews by ensuring they have the information, documents, materials, and details needed before arriving on site.

Communicate schedule changes, weather delays, client updates, and job priorities clearly and professionally.

Client Communication

Provide professional and friendly communication with clients throughout the project or service process.

Follow up with clients regarding scheduling, approvals, payments, selections, service requests, and project updates.

Assist in creating a smooth client experience by keeping communication timely, clear, and organized.

Help document client requests, concerns, decisions, and approvals so the team has accurate information.

Escalate client issues or urgent concerns to management when needed.

Purchasing and Supplier Coordination

Assist with sourcing, ordering, and tracking materials, plants, hardscape products, tools, equipment, rentals, and supplies.

Communicate with suppliers regarding pricing, availability, substitutions, pickup times, and delivery schedules.

Keep purchase records organized and help match receipts, invoices, and job costing information.

Support inventory tracking for commonly used materials, tools, uniforms, office supplies, and garden centre products.

Job Tracking and Internal Systems

Help maintain project management systems, calendars, spreadsheets, CRM software, and internal checklists.

Track job-related details including start dates, completion dates, crew assignments, material status, deficiencies, and client follow-ups.

Assist with collecting job photos, before-and-after images, and documentation for marketing or client communication.

Support management with reporting, planning, and improving internal processes.

Team Support

Act as a central point of communication between the office and field.

Help the team stay organized and accountable by following up on open tasks.

Assist with onboarding new staff, collecting employee paperwork, organizing uniforms, and supporting training documentation.

Help create a professional, organized, and positive work environment.

Qualifications

Previous experience in administration, office coordination, operations support, scheduling, customer service, or project coordination is preferred.

Experience in landscaping, construction, trades, property maintenance, or a service-based business is an asset.

Strong organizational and multitasking skills.

Excellent written and verbal communication.

Comfortable using computers, email, calendars, spreadsheets, and office software.

Ability to learn new systems and technology.

Strong attention to detail.

Professional, calm, and solutions-focused when dealing with clients, staff, and suppliers.

Able to prioritize tasks in a busy environment.

Reliable, accountable, and willing to take ownership of responsibilities.

Ideal Candidate

The right person for this role is someone who:

Is organized and naturally likes creating order.

Can keep track of many moving parts without getting overwhelmed.

Communicates clearly and professionally.

Takes initiative instead of waiting to be told every step.

Understands that details matter.

Can follow up without being reminded.

Enjoys supporting a team and helping operations run better.

Is comfortable working with both office staff and field crews.

Wants to grow with a company and help improve systems over time.

Compensation

Compensation will be based on experience, skill level, and fit for the role.

Schedule

Full-time position. Hours may vary seasonally based on the needs of the business, with the busiest period typically being spring through fall.

How to Apply

Please send your resume and a short message explaining why you would be a good fit for this role. PHONE CALLS NOT ACCEPTED.

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Benefits:

Casual dress

Ability to commute/relocate:

Washago, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Quick apply

Refine Your Search

operations & office coordinator jobs in orillia, on

Operations & Office Coordinator

Operations & Office Coordinator

Facilitator/Coordinator Paramedic Program

Clinical Administrative Coordinator

EH&S Coordinator

Revenue Clerk (18-Month Temporary Employee)

Human Resources Business Partner

Player Services Coordinator

Primary Plant Operator

Experienced Online Leak Repair Technician Lead Hand (Industrial Mechanic Supervisor NOC 72020)

Project Coordinator, Signals & Communications

Project Coordinator, Union Station Enhancement (Capital Project Delivery)

Explore jobs in cities nearby

I want to receive the latest job alerts for operations & office coordinator in orillia, on

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected