Michael Segal Professional Corporation is an Ottawa-based law firm and solicitor’s practice specializing in Corporate & Commercial Law, Wills & Estates, and other types of transactional legal work. With over 50 years of experience and a team of committed staff, the firm prides itself on its ability to provide comprehensive solutions to the complex business and personal needs of its clients.
We are currently searching for a committed, professional, and flexible Part-Time Legal Assistant, with an immediate opening. This posting will remain active on Indeed until filled.
1. Job Description
Reporting to firm principal Michael Segal, the Part-Time Legal Assistant will provide assistance to firm lawyers and staff, primarily in the areas of Corporate law and Wills & Estates. This includes, but is not limited to:
· Preparing Annual Filings and related corporate legal documents (i.e. Articles of Incorporation, Amendments/ Dissolutions, government filings);
· Maintaining corporate minute books (both digital and physical files);
· Managing, organizing, collating information, and assisting in the drafting of Wills, Powers of Attorney, and other estate planning documents;
· Providing direct legal assistance to a firm Junior lawyer;
· Interacting directly with firm clients, external counsel, and service providers;
· Fulfilling general administrative and clerical duties, including assisting with billing and invoicing;
· Other special projects and assignments, as may be required.
Hours will be flexible part-time, beginning at 20 hours per week, with the opportunity for increased total regular hours, working toward a potential full-time role. Business hours are 9:00 am-5:00 pm; however, team members at times communicate and work on client files outside of normal hours, according to the needs of the firm. Aside from an initial training and introductory period in this role in-office, many of the duties and functions of this role can be performed remotely in a hybrid manner. Weekly firm staff meetings and other select engagements where attendance at the firm is required in person (i.e. physically filing/ organizing documents, client meetings, etc.).
The wage for this position is $22.00-25.00/ hour, commensurate with experience.
The targeted start date for this position is August 17th, 2026.
The ideal candidate should be easy to work with, technically proficient, open to learning through research and guidance, and resourceful. A passion for administration, as well as for providing timely, accurate, and complete information/ documents, is essential. Finally, a personal dedication to client service, being detail-oriented, and working collaboratively are all “must-haves.”
2. Requirements
· Experience: previous experience in a law firm or legal setting is not required (though it is an asset). A background in business operations, accounting/ bookkeeping, or clerical/ administration are strong asset. Previous experience writing/ editing legal documents is also an asset. Relevant work experience in other document preparation, communications, professional service provision, or academic settings is also an asset. Please provide specific examples of relevant experience in your Cover Letter (required).
· Education: a college or university degree is required; however, current students with a strong academic background and willingness to learn and who are completing their studies and have adequate availability may also be considered. Please clearly state your education level in your Cover Letter (required). If currently in school, please also outline your availability.
· Languages: this position requires a strong command of the English language and native English proficiency. The ability to communicate in French is not required; however, bilingualism is an asset. If you are bilingual, please describe your language proficiency in your Cover Letter (optional/ if applicable).
· Location: this is a hybrid work opportunity; however, candidates must be located within the Greater Ottawa Area and must have access to reliable transportation and/ or a vehicle. Please clearly state in your application what area of Ottawa (neighbourhood, not specific address) or surrounding city you are currently based in and would be working from (required). Applications from candidates outside of the Greater Ottawa Area will not be considered.
· Technical Aptitudes: advanced proficiency with Microsoft Office Suite, Adobe Reader (PDF), and Windows or macOS is required. Knowledge of MinuteBox and/or Clio practice management software is a strong asset. Access to a computer, smartphone, and reliable internet/ data connection is also required. Please clearly state in your application your proficiency with the required software, as well as if you have any technical aptitudes suitable to this role, including any special software or programs that you have used (optional/ if applicable).
· Availability: the successful candidate must be regularly available by e-mail/ phone and able to respond to time-sensitive inquiries and requests in a prompt manner. Business hours are 9:00 am-5:00 pm, Monday to Friday; however, our team often responds to e-mail inquiries after hours in a timely manner, including over weekends. Checking and responding to e-mails promptly throughout the day, however, is a basic expectation of this role. Please clearly state in your application your availability to respond to communications on a daily basis. If you are currently employed, please provide information on your current work and availability if you were to be hired for this role (required).
3. How to Apply
Please submit a Resume and 1 Pg. Cover Letter (both required) that clearly outlines your suitability for this role through Indeed in order to apply. Your Cover Letter should be tailored and personalized to this particular job application. It should also clearly address the REQUIRED experience items listed in Section 2 above, as well as any optional assets as they may apply. Generic or “copy and paste” Cover Letters will not be considered. Cover letters created by AI will also not be considered. Applications without the required Resume AND 1 Pg. Cover Letter will not be considered.
Only applications through Indeed will be considered.
Candidates selected for consideration will be contacted via Indeed to arrange an initial interview by Zoom.
Michael Segal Professional Corporation is an equal opportunity employer committed to employing skilled and diverse employees who are reflective of Canadian society. We hire based on merit by ensuring the full participation of all selected candidates, and also welcome and encourage applications from individuals with disabilities as well as individuals from groups that are traditionally underrepresented or have additional barriers to the labour market, including: Indigenous individuals, candidates still in school, visible minorities/ racialized individuals, LGBTQ2 individuals, women in STEM, and individuals in rural settings. Accommodations are available, upon request, for interested candidates taking part in all aspects of the job selection process.
Pay: $22.00-$25.00 per hour
Benefits:
- Casual dress
- Extended health care
Work Location: Hybrid remote in Nepean, ON K2G 4M4
