Ottawa, On Purchasing coordinator Jobs – 2 Openings This Week

Parts Inventory Coordinator
Carling Motors Mazda & Volvo —Ottawa, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Excel
- Inventory control
- ERP systems
Quick apply
Office and Administrative Support Coordinator
CSL Behring —Ottawa, ON
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word

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Parts Inventory Coordinator

Carling Motors Mazda & Volvo
Ottawa, ON

Quick apply

Job details

Full-time
$50,000–$60,000 a year

Qualifications

Microsoft Excel
Inventory control
Procurement
Supply chain
ERP systems
Analysis skills
Organizational skills
Warehouse experience
Purchasing
Computer skills
Communication skills

Full job description

Carling Motors is seeking a highly organized and detail-oriented Parts Inventory Coordinator to support our Volvo, Mazda, and Polestar operations. This position is responsible for maintaining inventory accuracy, coordinating parts ordering and receiving activities, managing manufacturer returns, tracking backorders, and ensuring our service and parts teams have the information they need to support our customers efficiently. This is an excellent opportunity for someone with experience in inventory control, supply chain management, logistics, purchasing, warehouse operations, or automotive parts administration who enjoys problem solving, process improvement, and working with data.

About the Role

The Parts Inventory Coordinator plays a critical role in protecting one of the dealership's largest assets—our parts inventory. Working closely with the Parts Manager, Service Advisors, Technicians, Warranty Administration, and manufacturer representatives, this position helps ensure that inventory is accurate, organized, and available when needed. This role is ideal for someone who enjoys creating order from complexity, following up on details, and improving processes.

Key Responsibilities

Maintain accurate inventory records across Volvo, Mazda, and Polestar operations
Perform regular bin checks and cycle counts
Investigate and resolve inventory discrepancies
Assist with annual physical inventory counts
Monitor inventory accuracy and identify process improvements

Process and monitor daily manufacturer parts orders
Receive and verify incoming shipments
Ensure parts are properly identified, labeled, and stored
Coordinate special orders and seasonal inventory programs
Monitor manufacturer purchasing requirements and targets

Manage monthly returns of aging inventory
Track and process manufacturer core returns
Identify and submit shipping damage claims within required timelines
Ensure return credits are received and properly documented

Track manufacturer backorders
Follow up with suppliers and manufacturer representatives
Escalate critical parts shortages when required
Communicate order status updates to Service Advisors and Management

Maintain clean, organized, and efficient parts storage locations
Assist in developing and improving inventory control processes
Support reporting and inventory analysis activities
Help ensure consistent inventory procedures across all brands

Qualifications

Preferred Experience

Inventory control
Supply chain management
Purchasing or procurement
Warehouse operations
Automotive parts experience (an asset but not required)
ERP or inventory management software

Skills & Abilities

Strong organizational skills and attention to detail
Excellent computer skills, including Microsoft Excel
Ability to manage multiple priorities and deadlines
Strong analytical and problem-solving abilities
Comfortable working independently
Strong communication and follow-up skills
Ability to learn new systems and processes quickly

Successful candidates will:

Improve inventory accuracy
Reduce inventory discrepancies
Improve manufacturer return recovery
Maintain organized inventory storage areas
Effectively track and communicate backordered parts
Support service department efficiency through accurate inventory management

Why Join Carling Motors?

Stable and growing automotive dealership group
Opportunity to work with three premium automotive brands
Diverse and challenging role with significant responsibility
Opportunity for professional growth and advancement
Collaborative team environment
Ability to make a measurable impact on dealership performance

If you are organized, process-driven, and enjoy solving operational challenges, we encourage you to apply.

Quick apply

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purchasing coordinator jobs in ottawa, on

Parts Inventory Coordinator

Office and Administrative Support Coordinator

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