Ottawa On Administrative assistant law firm Jobs – 16 Openings This Week

Office Services Assistant
McMillan LLP —Ottawa, ON
- $23–$25 an hour
- Serving
- Microsoft Outlook
- In-person
Administrative assistant
KRB Avocats —Ottawa, ON
- Microsoft Outlook
- English
- Databases
- Employee assistance program
Quick apply
Legal Administrative Assistant - Commercial Litigation
McMillan LLP —Ottawa, ON
- $68,000–$78,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Administrative experience
3d
Legal Administrative Assistant - Litigation
Gowling WLG —Ottawa, ON
- $55,000–$70,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Typing
- Disability insurance
- Dental care
Quick apply
Legal Assistant, Labour, Employment and Human Rights (Bilingual)
Fasken —Ottawa, ON
- $55,000–$75,000 a year
- Overtime
- Hybrid work
- Communication skills
- Time management
Quick apply
9d
Legal Assistant, Litigation
Dentons —Ottawa, ON
- $65,000–$75,000 a year
- Research
- Databases
- Organizational skills
- Paid time off
9d
Legal Assistant, Patent Prosecution
Osler, Hoskin & Harcourt LLP —Ottawa, ON
- $56,000–$58,000 a year
- Hybrid work
- Customer service
- Writing skills
- Administrative experience
Billing Administrative Assistant - Trademark
Gowling WLG —Ottawa, ON
- $50,000–$55,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
Legal Administrative Assistant - Trademark
Gowling WLG —Ottawa, ON
- $68,000–$79,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Disability insurance
- Dental care
Professor in Accounting at the rank of Assistant or Associate
University of Ottawa —Ottawa, ON
- From $99,377 a year
- Full-time
- Doctoral degree
- English
- Research
- Disability insurance
- Life insurance
Professor of Finance at the rank of Assistant or Associate Professor
University of Ottawa —Ottawa, ON
- From $99,377 a year
- Full-time
- Doctoral degree
- English
- Research
- Disability insurance
- Life insurance
Bilingual Billing Coordinator
Gowling WLG —Ottawa, ON
- $52,000–$78,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- English
- Data entry
- Disability insurance
- Dental care
Quick apply
9d
Senior Law Clerk - Corporate Services
Gowling WLG —Ottawa, ON
- $78,000–$88,000 a year
- Full-time
- Hybrid work
- Databases
- Mentoring
- Contracts
- Disability insurance
- Dental care
Quick apply
IP Supervisor
Gowling WLG —Ottawa, ON
- $65,000–$80,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Databases
- Supervising experience
- Disability insurance
- Dental care
Quick apply
Professor in Information Systems
University of Ottawa —Ottawa, ON
- Full-time
- Doctoral degree
- English
- Research
- Disability insurance
- Life insurance
Professor in Accounting (open rank)
University of Ottawa —Ottawa, ON
- From $99,377 a year
- Full-time
- Doctoral degree
- English
- Research
- Disability insurance
- Life insurance

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Litigation Legal Assistant - Permanent
LRO Staffing —Ottawa, ON
Faxing, photocopying, scanning and filing of all communications and documents received and sent in all formats. Litigation Legal Assistant - Permanent - 18936.
$50,000–$75,000 a year
Office Services Assistant
McMillan LLP —Ottawa, ON
Sending and distributing incoming electronic faxes. As an Office Services Assistant, and a member of the National Business Centre & Facilities Team, you are…
$23–$25 an hour

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Legal Assistant-English and Mandarin required
Kormans LLP —Markham, ON
Manage incoming mail, emails, and telephone communications. Assist with administrative tasks related to real estate transactions.
$45,000–$50,000 a year
Quick apply
20h
Executive Assistant to Managing Director
Ramachandran Law Holding Corporation —Scarborough, ON
A valid Ontario driver's licence and reliable access to a vehicle — driving and errands are a real part of this job, not an occasional extra.
$45,000–$55,000 a year
Quick apply
3d

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Office Services Assistant

McMillan LLP -
Ottawa, ON

Apply Now

Job details

Permanent
$23–$25 an hour

Qualifications

Serving
Microsoft Outlook
Zoom
Client services
File scanning and digitization
Customer service orientation
Stocking
Customer support
Communication skills
Client interaction
Facilities maintenance
Office experience

Full job description

Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity available in the Ottawa Business Centre Department. As an Office Services Assistant, and a member of the National Business Centre & Facilities Team, you are responsible to perform a variety of department functions/deliverables such as photocopying services, mail and courier, document scanning, electronic faxing, office supplies management and inventory. You will also support in maintaining the physical office environment; office moves, office and boardroom set ups, coordinating repairs and maintenance and other related services. In addition, you’ll provide Reception coverage, support the Hospitality Concierge Services team with event setups and perform Audio Visual support as needed. This role is open based on an existing vacancy.

Please note that this role has a requirement to work onsite in the Ottawa office at all times. This role will provide support to firm members both onsite and remotely, but the successful candidate will always work from the Ottawa office.

What You’ll Do

The role is to support the day-to-day operations and to provide a diverse range of services, which include but are not limited to the following:

Sorting, digitizing, and archiving incoming mail and couriers
Processing outgoing mail and couriers using carrier platform
Sending and distributing incoming electronic faxes
Digital imaging
Printing, collating and binding documents
Track monthly statistics
Process department invoices
Maintaining office supplies inventory, ordering, and stocking new inventory
Ensure timely and accurate set up of furnishings and equipment within the meeting room/event spaces
Support in maintaining the office environment; office moves and workspace setups for new hires and departures
Coordinate furniture/equipment repairs and maintenance
Responding to firm member’s request on facilities matters
Monitor department equipment, troubleshoot minor issues and coordinate repairs
Assist with Business Centre, Facilities and HCS projects
Assist in performing Hospitality and Concierge tasks by reception coverage, assist with event set up, catering ordering, serving of food and beverages, kitchen maintenance and department statistics.
Support Audio Visual needs by setting up and resetting equipment, ensuring smooth operation for meetings and events. You’ll also coordinate virtual meetings across platforms like Microsoft Teams, Webex and Zoom.
Other administrative duties as required

What You Bring

Minimum 2 years’ experience in a professional office environment
Strong customer service, communication and technology skills
Professional, calm and positive demeanor
Sound judgment, discretion and respect for client confidentiality
Able to work independently and collaboratively, and take direction well
Strong computer skills and ability to learn specialized software
Able to manage multiple priorities, take initiative and meet tight deadlines
Flexible to occasionally work outside regular hours for meetings and events
Proficient in Microsoft Office 365, including Word, Excel and Outlook
Able to lift or move items up to 40 pounds

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

Salary Range: $23- $25 per hour

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is for you, and you reside in or around the Ottawa area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

Apply Now

Refine Your Search

administrative assistant law firm jobs in ottawa on

Office Services Assistant

Administrative assistant

Legal Administrative Assistant - Commercial Litigation

Legal Administrative Assistant - Litigation

Legal Assistant, Labour, Employment and Human Rights (Bilingual)

Legal Assistant, Litigation

Legal Assistant, Patent Prosecution

Billing Administrative Assistant - Trademark

Legal Administrative Assistant - Trademark

Professor in Accounting at the rank of Assistant or Associate

Professor of Finance at the rank of Assistant or Associate Professor

Bilingual Billing Coordinator

Senior Law Clerk - Corporate Services

IP Supervisor

Professor in Information Systems

Professor in Accounting (open rank)

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