ottawa on appointment coordinator Jobs – 37 Openings This Week

Administrative Coordinator
Gowling WLG —Ottawa, ON
- $64,000–$74,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Orthodontic Coordinator/Admin
Village Green Dental —Kanata, ON
- $19.13–$31.12 an hour
- Full-time
- Hybrid work
- In-person
- Communication skills
- Dental care
- Paid time off
Quick apply
14d
Office Coordinator
Peoples Choice Warranty —Ottawa, ON
- $50,000–$60,000 a year
- Full-time
- Bilingual
- Administrative experience
- No university degree
Quick apply
Part Time - Patient Care Coordinator
Krest One Dental —Ottawa, ON
- $20–$25 an hour
- Weekends only
- Administrative experience
- Bachelor's
- In-person
Quick apply
8h
Treatment Coordinator
Village Green Dental —Kanata, ON
- $28–$33 an hour
- Full-time
- Administrative experience
- Bachelor's
- In-person
- Dental care
- Paid time off
Quick apply
6d
Office Coordinator
Inflector Environmental Services —Ottawa, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Word
- Word processing
- Microsoft Office
14d
Medical Office Assistant, On-Call
Pinecrest Queensway Community Health Centre —Ottawa, ON
- $23.36–$27.49 an hour
- On call
- Microsoft Word
- Word processing
- High school diploma or GED
Spa Coordinator
Holtz Spa —Ottawa, ON
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Paid time off
Quick apply
Treatment Coordinator
Village Green Dental Care —Kanata, ON
- $28–$33 an hour
- Full-time
- Administrative experience
- Communication skills
Quick apply
11d
Patient Care Coordinator
Natural Skin & Sole Wellness Clinic —Ottawa, ON
- From $21 an hour
- Part-time
- Customer service
- Medical office experience
- Organizational skills
- Store discount
- Dental care
Quick apply
10d
Design Centre Coordinator
The Taggart Group of Companies —Ottawa, ON
- $55,000–$63,000 a year
- Overtime
- Microsoft Excel
- Customer service
- English
1d
Service Appointment Coordinator
Kanata Mazda —Kanata, ON
- $18–$22 an hour
- Full-time
- Management
- Microsoft Office
- Leadership
- Dental care
- Vision care
Quick apply
Client Experience Coordinator
On the Ball Pediatric Physio and Occupational Therapy —Kanata, ON
- $19–$22 an hour
- Part-time
- Bilingual
- Microsoft Word
- Google Suite
- Dental care
- Vision care
Quick apply
14d
Patient Experience Coordinator
ADM Ottawa Physiotherapy —Ottawa, ON
Employee Relations, Health, Safety and Wellness Officer
Parliamentary Protective Service —Ottawa, ON
- $69,040–$90,849 a year
- Bilingual
- Administrative experience
- High school diploma or GED
- Dental care
- Employee assistance program
9h
Customer Success Coordinator
Smile Innovations Group —Gatineau, QC
- Full-time
- Bilingual
- Customer service
- ERP systems
Quick apply
Bilingual Clinical Coordinator
Calian —Ottawa, ON
- $50,000–$55,000 a year
- Full-time
- Bilingual
- Customer service
- English
13d
Treatment Coordinator - Skyline Dental Associates
Dentalcorp Canada —Ottawa, ON
- $25–$28 an hour
- Full-time
- Customer service
- Communication skills
- Dental care
- Employee assistance program
Quick apply
Technical Specialist, Real Property Management
Defence Construction Canada —Ottawa, ON
- $109,219–$141,984 a year
- Bilingual
- Engineering
- Bachelor's
- Disability insurance
- Dental care
Bilingual Care Coordinator / Coordonatrice de soins bilingue
Modern Menopause —Ottawa, ON
- $25 an hour
- Part-time
- Remote
- Bilingual
- Customer service
- English
- Paid time off
Quick apply
12d

I want to receive the latest job alerts for appointment coordinator in ottawa on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

appointment coordinator jobs near ottawa on

Designer jobs in Ottawa, ON

Medical Office Assistant jobs in Ottawa, ON

Clinic Coordinator jobs in Ottawa, ON

Office Coordinator jobs in Ottawa, ON

Safety Officer jobs in Ottawa, ON

Treatment Coordinator jobs in Ottawa, ON

Administrative Coordinator jobs in Ottawa, ON

Technical Specialist jobs in Ottawa, ON

Patient Care Coordinator jobs in Ottawa, ON

Care Coordinator jobs in Ottawa, ON

Patient Experience Manager jobs in Ottawa, ON

Client Success Manager Health jobs in Toronto, On

Law Firm Client Intake jobs in Toronto, On

Coordinateur Client jobs in Montréal, Qc

Client Relationship Manager jobs in Vancouver, Bc

Product Designer jobs in Montréal, Qc

Graphic Designer jobs in Ontario

Electrical Designer jobs in Toronto, On

Entry Level Graphic Designer jobs in Remote

User Interface Designer jobs in Toronto, On

Administrative Coordinator

Gowling WLG -
Ottawa, ON

Quick apply

Job details

Full-time
$64,000–$74,000 a year

Qualifications

Microsoft Powerpoint
Bilingual
French
Microsoft Excel
Microsoft Outlook
English
Administrative experience
Project management
Organizational skills
Business

Full job description

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

THE OPPORTUNITY

This Administrative Coordinator role provides proactive, high-level administrative and coordination support to two Practice Directors, as well as support for the onboarding and offboarding of clients and matters, particularly considering lateral hires, internal movement, and attrition. This role will report to and support the Senior Practice Director.

The Administrative Coordinator’s core responsibilities are to ensure administrative deliverables are executed efficiently and that key processes run smoothly so leaders can focus on strategic and operational priorities. Acting as a central point of coordination, the Administrative Coordinator brings structure, follow-through, and consistency across the practice groups, while also supporting day-to-day administrative needs.

RESPONSIBILITIES / WHAT YOU WILL DO

Project Support and Operational Efficiency:

Coordinating and expediting workflow by developing effective procedures, monitoring progress, and initiating follow-ups as needed.
Assisting in the development, maintenance, and tracking of project plans, dashboards, and operational metrics.
Coordinating cross-practice initiatives, ensuring alignment on timelines, deliverables, and communications.
Maintaining shared files, documentation, and knowledge repositories to ensure accuracy, consistency, and accessibility of information.
Conducting research, compiling data, and preparing summaries, reports, and briefing materials.
Assisting with report preparation by collecting and analyzing data to provide updates on project status in alignment with business objectives.
Handling sensitive and confidential information with discretion and sound judgment.
Providing support to functional or practice area teams, as required.
Performing other duties as assigned.

Administrative Support:

Scheduling and organizing meetings, including preparing agendas and supporting materials for practice groups and departmental planning sessions.
Recording and distributing meeting minutes, tracking action items, and ensuring timely follow-up on deliverables.
Managing complex calendars, including scheduling meetings, coordinating appointments, and arranging travel.
Drafting and editing communications, including emails, letters, memos, and presentation materials such as PowerPoint decks.
Supporting financial processes, including expense submissions and basic financial reporting.
Providing ongoing administrative support for projects, initiatives, and management meetings, including follow-up on action items.
Managing correspondence, including responding to phone calls and emails, organizing files, and handling general administrative duties.
Provide support for the onboarding and offboarding of clients and matters, particularly considering lateral hires, internal movement, and attrition.

QUALIFICATIONS / WHAT YOU BRING

Business Administration or Project Management Diploma/Certificate.
5+ years’ experience supporting senior-level executives in an administrative/project support capacity.
Advanced proficiency with Microsoft 365, PowerPoint, Outlook & Excel and other relevant software for document management, communication, and organization.
Ability to communicate effectively both verbally and in writing, with all levels of firm members, with the aptitude to take care of all client needs in a professional and courteous manner.
Ability to handle confidential information and maintain a high level of discretion.
Ability to manage time, prioritize tasks, and maintain accurate records.
Creative, energetic individual who possesses strong organizational skills and who is hands-on and has a proactive approach to dealing with matters.
Produce a high quality and quantity of work product, with quick turnaround times.
Strong attention to detail, with the ability to manage stress in a professional manner.
Possess an understanding of common legal terms and practices in a law firm environment.
This role operates with a high degree of independence, requiring minimal direction.
Tasks and objectives are managed proactively and completed with strong judgment and initiative.
Must have the ability to attend the office in-person three days/week.

NICE TO HAVE

Bilingualism (French/English) would be a strong asset.

WHY JOIN US

Complex, high-profile files that build marketable skills.
Supportive team that values ownership, clear communication, and high standards.
Competitive compensation and benefits, professional development support, and flexibility where the work allows.
A clear path to grow responsibility and scope.

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $64,000 - $74,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Quick apply

Refine Your Search

appointment coordinator jobs in ottawa on

Administrative Coordinator

Orthodontic Coordinator/Admin

Office Coordinator

Part Time - Patient Care Coordinator

Treatment Coordinator

Office Coordinator

Medical Office Assistant, On-Call

Spa Coordinator

Treatment Coordinator

Patient Care Coordinator

Design Centre Coordinator

Service Appointment Coordinator

Client Experience Coordinator

Patient Experience Coordinator

Employee Relations, Health, Safety and Wellness Officer

Customer Success Coordinator

Bilingual Clinical Coordinator

Treatment Coordinator - Skyline Dental Associates

Technical Specialist, Real Property Management

Bilingual Care Coordinator / Coordonatrice de soins bilingue

I want to receive the latest job alerts for appointment coordinator in ottawa on

Related Searches

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected