Ottawa On Entry level communication media Jobs – 8 Openings This Week

Office Administrator
SINIX Group —Nepean, ON
- $20–$25 an hour
- Full-time
- ERP systems
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
10d
Front Desk Receptionist
Grenier Law —Ottawa, ON
- $38,000–$42,000 a year
- Bilingual
- Microsoft Word
- Microsoft Outlook
- Dental care
- Employee assistance program
Quick apply
National Case Officer
Canadian Security Intelligence Service —Ottawa, ON
- $87,459–$120,917 a year
- Research
- Bachelor's
- Travel
Coordinator, Partnership Activation
Ottawa Senators —Kanata, ON
- $39,500–$60,500 a year
- Full-time
- Marketing
- Customer service
- Salesforce
- Dental care
- Tuition reimbursement
Quick apply
13d
Bilingual Claims Assistant II, Casualty Claims [12-Month Contract]
Intact —Ottawa, ON
- $43,600–$53,200 a year
- Full-time
- Hybrid work
- No experience needed
- English
- High school diploma or GED
4h
Inside Sales Representative
ICONIX Waterworks —Ottawa, ON
- Full-time
- High school diploma or GED
- Data entry
- Organizational skills
1d
Inside Sales Representative - Bilingual - French/English
ICONIX Waterworks —Ottawa, ON
- Full-time
- English
- High school diploma or GED
- Data entry
1d
Sr. Accountant
Alimentiv —Ottawa, ON
- $78,000–$130,000 a year
- Full-time
- Remote
- ERP systems
- Finance
- Analysis skills
Quick apply

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Office Administrator

SINIX Group
Nepean, ON

Quick apply

Job details

Permanent | Full-time | Contract
$20–$25 an hour
10 days ago

Qualifications

Computer operation
Greeting customers
ERP systems
Accounting software
Administrative support experience
Filing
English
Microsoft Office
Administrative experience
Task prioritization
Client services
Customer service orientation
Data entry
Communication skills
Time management

Full job description

Company background (SINIX Group)

Founded in Ottawa in 2012, SINIX Group ("SINIX") is an innovative, diversified commercial manufacturer delivering printed graphics, trade show systems, branded merchandise, custom signage, digital displays, and related production and installation services to business, institutional, and public sector clients. If it has a surface, we can print on it.

Our team has had the privilege of supporting nationally recognized live events and festivals such as the Grey Cup, the JUNO Awards, the Canadian Tulip Festival, and Capital Pride, while also producing work for municipalities, healthcare organizations, educational institutions, the Canadian Armed Forces, and businesses across Canada.

Over the years, our commitment to talent, innovation, and agility has earned both our CEO and the company multiple business achievement awards and media recognition for excellence, innovation, growth, customer experience, and community impact.

As part of our continued growth, SINIX is preparing to move from our current location at 27-2100 Thurston Drive (Ottawa ON) to a significantly larger production and signage fabrication facility near Bank Street and Prince of Wales Drive (Nepean) in a few weeks (the location has OC Transpo bus stop 14 in front of it). Our entire team will now be based at the same location in Nepean. Come join us during this exciting phase of our evolution!

With continued investment in people, technology, and production capacity, we are building a workplace where innovation, craftsmanship, and collaboration continue to thrive.

Job Summary

The Office Administrator is the first point of contact for customers and visitors. This role involves managing the reception area, answering phone calls and emails, assisting customers with printing inquiries, coordinating with the production team, and performing general administrative duties.

Key Responsibilities

Welcome customers and visitors in a professional and friendly manner.
Answer and direct incoming phone calls and emails.
Receive printing inquiries and provide basic information about products and services.
Forward quote requests to the estimating team.
Process payments and issue receipts or invoices when required.
Data entry for incoming vendor bills into accounting software (light bookkeeping duties)
Help administrate payroll system as needed (helping track PTO, etc.)
Follow up with customers regarding overdue invoices and outstanding payments in a professional and courteous manner.
Contact customers by phone or email to remind them of payment due dates and arrange payment when necessary.
Maintain accurate records of payment follow-ups and communicate any collection issues to management.
Maintain filing systems and customer records.
Receive, distribute incoming mail and courier deliveries.
Maintain a clean, organized, and welcoming reception area.
Perform other administrative tasks assigned by management.
Coordinate and schedule internal and external meetings on behalf of management
Help maintain internal calendars and assist with scheduling priorities, appointments, and recurring meetings
Assist management with light executive support, including scheduling, correspondence, document preparation, and coordination of occasional travel or company events
Help plan and coordinate internal corporate events to continuously improve corporate culture

Skills and Competencies

Excellent verbal and written communication skills
Strong customer service and interpersonal skills with a professional and approachable manner
Good organizational, time-management, and multitasking abilities
Demonstrated ability to prioritize tasks, manage competing deadlines and follow through on commitments
High level of attention to detail and accuracy
Sound judgment and discretion when handling confidential employee, customer, financial, and management information
Proficiency with Microsoft Office, email, shared calendars, and general office technology
Experience in ERP software is an asset
Working Conditions
Full-time office-based position.
Regular interaction with customers, couriers, and production staff.

Experience

2 years (preferred)

More Reasons to Join Our Team

We offer a competitive salary and generous benefit package
We invest in new technologies and innovation—every year, in fact
We also invest in our people, by offering opportunities for mentoring and training
We design and print (or fabricate) everything in-house, so our processes are efficient
We rally our people for team-building activities, lunches, and recognition for milestone achievements

Schedule

Monday to Friday

Work remotely

Job Types: Full-time, Contract, Permanent

Pay: $20.00-$25.00 per hour

Benefits:

Dental care
Disability insurance
Extended health care
Flexible schedule
On-site parking
Vision care

Experience:

Administrative: 2 years (required)

Work Location: In person

Quick apply

Refine Your Search

entry level communication media jobs in ottawa on

Office Administrator

Front Desk Receptionist

National Case Officer

Coordinator, Partnership Activation

Bilingual Claims Assistant II, Casualty Claims [12-Month Contract]

Inside Sales Representative

Inside Sales Representative - Bilingual - French/English

Sr. Accountant

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