Ottawa On Health administration Jobs – 347 Openings This Week

Manager, Administrative Operations & Project Support
Confidential —Ottawa, ON
- $75,000–$90,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Wellness program
Quick apply
1d
Bookkeeper/Office Manager
TI Ottawa —Ottawa, ON
- $58,000–$65,000 a year
- Full-time
- Accounting
- QuickBooks
- Organizational skills
- Dental care
- Vision care
Quick apply
14h
Human Resources Manager
Caron Equipment Inc. —Ottawa, ON
- Full-time
- Microsoft Office
- Bachelor's
- Human resources
Clinical Dietitian, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
- $41.94–$49.97 an hour
- Full-time
- Bilingual
- Customer service
- Disability insurance
- Dental care
Quick apply
Business Development - Government
SFC Energy Ltd - Canada —Ottawa, ON
- Full-time
- Hybrid work
- Bilingual
- Sales
- Engineering
- Disability insurance
- Paid time off
Quick apply
11h
Diabetes Education Dietitian, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
- $41.94–$49.97 an hour
- Full-time
- Dental care
- Employee assistance program
Quick apply
Office Administrator
Paramount Properties —Ottawa, ON
- $45,000–$47,000 a year
- Full-time
- Sales
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Director, Workforce Alliances and Partnerships
The Mining Industry Human Resources Council —Kanata, ON
- $90,000–$120,000 a year
- Full-time
- Hybrid work
- Master's degree
- Supervising experience
- Presentation skills
- Dental care
- Vision care
Quick apply
11d
Payroll & Benefit Manager
Commissionaires Ottawa —Nepean, ON
- From $100,000 a year
- Full-time
- Microsoft Excel
- Data analysis skills
- Finance
- Dental care
- Paid time off
Quick apply
13d
Registered Practical Nurse (RPN) - Bilingual
Stonemont Retirement Lifestyle —Gloucester, ON
- $32 an hour
- Bilingual
- CPR Certification
- English
Quick apply
Manager, Clinical Operations After Hours
Bruyère Health —Ottawa, ON
- $55.88–$65.02 an hour
- Part-time
- Bilingual
- CPR Certification
- Nursing
- Wellness program
- Employee assistance program
Quick apply
Primary Care Paramedic - Moosonee, ON
Weeneebayko Area Health Authority —Ontario
- $43.95–$46.66 an hour
- Full-time
- Heavy lifting
- Patient care
- Dental care
- Employee assistance program
Quick apply
Retail Manager | Ottawa West
Dymon Storage —Nepean, ON
- $39,000–$52,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Store discount
- Profit sharing
Quick apply
Group Benefits Advisor/Consultant
Scrivens Insurance & Investments —Ottawa, ON
- $80,000–$150,000 a year
- Full-time
- Hybrid work
- Bilingual
- CRM software
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
5d
Retail Manager | Ottawa East
Dymon Storage —Ottawa, ON
- $39,000–$52,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Retail Manager | Ottawa East
Dymon Storage —Ottawa, ON
- $39,000–$52,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Manager, Clinical Operations After Hours
Bruyère Health —Ottawa, ON
- $55.83–$65.02 an hour
- Part-time
- Bilingual
- CPR Certification
- Nursing
- Wellness program
- Employee assistance program
Quick apply
Manager, Learning Centre (Term – Two-Year Backfill)
Commissionaires Ottawa —Nepean, ON
- From $100,000 a year
- Full-time
- Bilingual
- English
- Analysis skills
- Dental care
- Paid time off
Quick apply
11d
Pharmacist
CareRx —Ottawa, ON
- $50–$58 an hour
- Weekends as needed
- In-person
- Time management
- Dental care
Quick apply
12d
Registered Practical Nurse (RPN)
Stonemont Retirement Lifestyle —Gloucester, ON
- $30 an hour
- Full-time
- CPR Certification
- Supervising experience
- First Aid Certification
Quick apply

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Manager, Administrative Operations & Project Support

Confidential
Ottawa, ON

Quick apply

Job details

Permanent | Full-time
$75,000–$90,000 a year
1 day ago

Qualifications

Microsoft Office
Administrative experience
High school diploma or GED
Organizational skills
Construction
Leadership
Communication skills
Facilities maintenance
Driving Licence
Office experience

Full job description

About the Employer

Our facility services company is dedicated to delivering dependable maintenance, repair, and project solutions that help commercial properties operate safely and efficiently. We pride ourselves on building lasting client relationships through responsive service, quality workmanship, and a commitment to doing the job right.

We Offer

Health Spending Account starting at $1,000 per year
Employer contribution to RRSP/DPSP program starting at 2%
Paid training and professional development opportunities
Company events, free parking, and seasonal perks

Overview

The Manager, Administrative Operations & Project Support is jointly responsible for the efficient and professional execution of projects and daily office operations. This role oversees the Administration and Project Coordinator and monitors projects, work orders, and recurring revenue programs.

Serving as the primary point of contact after a sale, the Manager works closely with clients, vendors, subcontractors, and staff to ensure clear communication, timely service delivery, and compliance with company policies, operational standards, and regulatory requirements.

Additionally, this role acts as a liaison between the staff and the Director, and is responsible for ensuring continuity of service and stakeholder communication when the Director is unavailable.

Reports to: Director of Sales and Operations

Key Responsibilities

Office & Administrative Operations

Work closely with the Director of Sales and Operations to establish, review, and adjust company operational priorities based on incoming workflows and project pipelines.
Manage office platforms and administrative workflows (tools, software, and documentation systems).
Maintain an organized, well-supplied, and efficient office environment.
Act as the first point of contact for incoming calls, emails, visitors, and client requests.
Prepare, proofread, review, approve, and distribute correspondence, reports, forms, meeting materials, and other documents.
Maintain digital and physical records, databases, CRM systems, and operational documentation.
Identify pain points and recommend improvements to office systems, technologies, and processes.
Create and update Standard Operating Procedures (SOPs).
Support scheduling of meetings, training sessions, appointments, and internal events.

Team Leadership and Management

Supervise the Administration and Project Coordinator, providing guidance, training, and performance feedback.
Foster a positive work environment that encourages collaboration, accountability, and continuous improvement.
Set and maintain clear objectives and KPIs aligned with company goals.
Conduct regular performance evaluations, address performance issues, and recognize high achievers.
Facilitate weekly and bi-weekly meetings with the Project Coordinator(s), Director of Operations, and CEO.

Project Coordination and Quality Control

Schedule field staff and monitor subcontractor schedules to ensure timely project completion.
Coordinate scheduled subcontractor work, service calls, and emergency requests.
Coordinate the administrative and operational aspects of projects, work orders, and recurring revenue services.
Create, assign, track, and manage jobs in Jobber, Monday.com, and other client workflow systems.
Ensure sufficient allocation of resources, including time, labour, fleet, materials, information, and PPE.
Track stale quotes, overdue work orders, and stalled project milestones, escalating critical delays or resource gaps to the Director with recommended solutions.
Support issue resolution between clients, subcontractors, vendors, and staff.
Prepare project status reports and documentation for management review.
Identify opportunities to improve coordination processes and workflow efficiency.

Resource Management

Manage inventory, procurement, and purchasing to ensure adequate supplies and timely replenishment.
Optimize resource utilization and implement cost-saving measures without compromising service quality or safety.
Support uniform tracking, equipment management, marketing initiatives, advertising budgets, and other procedures as needed.

Subcontractor & Vendor Coordination

Support the sourcing, evaluation, and onboarding of subcontractors and vendors, ensuring compliance (ESA, OHSA, WSIB, COI, SOPs, and union requirements where applicable).
Maintain contracts, service level changes, and subcontractor communications.
Maintain relationships with facility managers, contract monitors, and onsite client contacts.

Client Communication & Intake

Serve as the primary contact for requests for quotations, work orders, and service issues.
Schedule site meetings and support scope identification with the Operations Manager.
Maintain proactive communication with clients regarding job status, documentation, and next steps.
Professionally represent the company in all written and verbal communication.

Reporting, Invoicing & Quoting Approvals

Review and apply required markups, and provide final sign-off on quotes, invoices, and billing packages drafted by the Project Coordinator before client submission.
Generate and submit accurate invoices, quotes, purchase orders, and billing packages according to client requirements.
Enter company Visa expenses and support reconciliation for the Bookkeeper.
Prepare weekly and bi-weekly reporting packages, including timesheet reports.
Maintain organized financial documentation and support compliance with client-mandated platforms.

Compliance Support

Assist with policy development, communication, and collection of required documentation.
Monitor safety compliance requirements, including training, WSIB, COI, and certifications.
Track fleet vehicle licensing, insurance, and registration.
Maintain compliance documentation, including within systems such as Avetta.
Order and communicate locates (Ontario One Call or private locates) as required.

Acting Responsibilities in the Director’s Absence

When the Director is unavailable, the Manager will:

Maintain workflow continuity by supporting routine projects, scheduling, and administrative operations.
Dispatch urgent and emergency work orders in accordance with approved SOPs.
Escalate critical issues to senior leadership when necessary.
Document key decisions and provide a summary upon the Director's return.

Required Qualifications

5-8 years of experience in office administration, project coordination, or related fields.
Proficiency with Google Workspace, Microsoft Office, and workflow tools (Jobber, Monday.com, or similar).
Strong communication and interpersonal skills.
Ability to manage multiple tasks, projects, or work orders with strong accuracy and organization.
Basic understanding of quoting, invoicing, and billing processes.
Familiarity with compliance requirements (WSIB, COI, onboarding).
High school diploma or equivalent; further education is an asset.
Full G driver's license with clean abstract.

Pay: $75,000.00-$90,000.00 per year

Benefits:

On-site parking
RRSP match
Wellness program

Work Location: In person

Quick apply

Refine Your Search

health administration jobs in ottawa on

Manager, Administrative Operations & Project Support

Bookkeeper/Office Manager

Human Resources Manager

Clinical Dietitian, Moose Factory, ON

Business Development - Government

Diabetes Education Dietitian, Moose Factory, ON

Office Administrator

Director, Workforce Alliances and Partnerships

Payroll & Benefit Manager

Registered Practical Nurse (RPN) - Bilingual

Manager, Clinical Operations After Hours

Primary Care Paramedic - Moosonee, ON

Retail Manager | Ottawa West

Group Benefits Advisor/Consultant

Retail Manager | Ottawa East

Retail Manager | Ottawa East

Manager, Clinical Operations After Hours

Manager, Learning Centre (Term – Two-Year Backfill)

Pharmacist

Registered Practical Nurse (RPN)

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