Ottawa On The ottawa hospital administrative assistant Jobs – 16 Openings This Week

Medical Records and Referral Coordinator
Wabano Centre for Aboriginal Health —Ottawa, ON
- $58,000–$60,000 a year
- Full-time
- English
- No university degree
- Organizational skills
Clinical Assistant, Genetics Clinic – Temporary Full-Time (1.0)
CHEO —Ottawa, ON
- $26.43–$32.46 an hour
- Part-time
- Bilingual
- Word processing
- English
6d
Physiatrist, Physical Medicine and Rehabilitation
Bruyère Health —Ottawa, ON
- On call
- Bilingual
- English
- Teaching
Quick apply
Medical Office Assistant (Bilingual)
Pinecrest Queensway Community Health Centre —Ottawa, ON
- $23.36–$27.49 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Business Development & Community Outreach Coordinator (Part-Time to Start)
Tender Nook Home care —Ottawa, ON
- $25–$30 an hour
- Part-time
- Bilingual
- CPR Certification
- Google Suite
- Mileage reimbursement
Quick apply
Professor of Finance at the rank of Assistant or Associate Professor
University of Ottawa —Ottawa, ON
- From $99,377 a year
- Full-time
- Bilingual
- Doctoral degree
- English
- Disability insurance
- Life insurance
4d
Professor in Accounting at the rank of Assistant or Associate
University of Ottawa —Ottawa, ON
- From $99,377 a year
- Full-time
- Bilingual
- Doctoral degree
- English
- Disability insurance
- Life insurance
4d
Family Medicine Hospitalist (Vacant)
Department of Medicine —Ottawa, ON
- Part-time
- Bilingual
- Medicine
- English
10d
Family Physician / General Practitioner (NOC 31102) – 5 Positions - FULL TIME, PERMANENT
Openfield Medical Centre —Ottawa, ON
- $233,752–$451,418 a year
- Full-time
- Medicine
- No experience needed
- English
- Flexible schedule
Quick apply
11d
Professor in Accounting (open rank)
University of Ottawa —Ottawa, ON
- From $99,377 a year
- Full-time
- Bilingual
- Doctoral degree
- English
- Disability insurance
- Life insurance
4d
Academic Breast or Gynecologic Pathologist
EORLA / ALREO —Ottawa, ON
- Full-time
- Bilingual
- Medicine
- Doctoral degree
- COVID-19 protective measures
Academic Hematopathologist
EORLA / ALREO —Ottawa, ON
- Full-time
- Bilingual
- COVID-19 protective measures
Pediatric and Perinatal Anatomical Pathologist
EORLA / ALREO —Ottawa, ON
- $418,920.30 a year
- Full-time
- Medicine
- Bachelor's
- No university degree
- COVID-19 protective measures
Neuromuscular Clinician Investigator (Vacant)
Department of Medicine —Ottawa, ON
- Full-time
- Bilingual
- Medicine
- English
- Disability insurance
- Dental care

More jobs to discover

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Clinical Assistant, Genetics Clinic – Temporary Full-Time (1.0)
CHEO —Ottawa, ON
Prepare and complete pre-visit information including collection and organization of relevant medical records and lab reports, drawing pedigrees, data entry into…
$26.43–$32.46 an hour
6d

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Medical Records and Referral Coordinator

Wabano Centre for Aboriginal Health
Ottawa, ON

Apply Now

Job details

Full-time
$58,000–$60,000 a year

Qualifications

Electronic medical records
English
Organizational skills
Communication skills
Time management

Full job description

Full-time | Permanent

Bring your skills to a place where care, culture, and coordination come together.

Organization Overview

At Wabano Centre for Aboriginal Health, you will be part of a dynamic, values-driven team committed to providing culturally safe and holistic care to Indigenous communities in Ottawa. If you are passionate about community health, organization, and making a real impact, this is your opportunity.

Work with a compassionate interdisciplinary team
Support culturally safe and trauma-informed care
Access ongoing professional development and cultural training
Be part of innovative Indigenous health delivery models
Competitive salary and benefits package

Position Summary

The Medical Records and Referral Coordinator plays a critical role in supporting clinical operations by ensuring the accurate management of medical records, timely processing of referrals, and consistent follow-up to support continuity of care. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities efficiently in a high-volume clinic.

The Coordinator works closely with clinicians, the Medical Reception team, community partners, and Indigenous clients. At times, this role will also provide front desk support to ensure smooth clinic flow during periods of high demand or staffing shortages.

Key Responsibilities

Maintain, organize, and update electronic medical records in compliance with PHIPA and organizational standards
Log, track, and follow up on referrals to specialists, hospitals, and allied health providers to ensure timely access to care
Monitor referral status and proactively follow up to support continuity of care
Upload incoming medical reports and documentation to client charts and notify providers as required
Support the Medical Reception team, including appointment confirmation calls and administrative assistance
Provide front desk coverage for lunch and as needed during high-volume periods or staff shortages
Assist with general clinic administrative duties to support efficient clinic flow
Maintain strict confidentiality while delivering culturally safe and respectful service
Work collaboratively with interdisciplinary health teams in a trauma-informed manner

Key Qualifications

Diploma or certificate in Health Office Administration, Medical Office Assistant, Medical/Health Records, or equivalent experience
1–3 years of experience in a medical, Indigenous, or community health setting
Demonstrated ability to manage multiple tasks efficiently in a fast-paced, high-volume clinic
Strong attention to detail with excellent organizational and time-management skills
Experience working with Electronic Medical Records (e.g., PS Suite, TELUS Health)
Knowledge of PHIPA and health information confidentiality standards
Strong communication and interpersonal skills
Understanding of Indigenous health systems and barriers to care

Language Requirements

English required
Indigenous language is a strong asset

Why Join Wabano?

Work with a values-driven, interdisciplinary team
Provide culturally safe care to Indigenous clients
Access professional development and cultural training
Competitive salary and benefits package
Contribute to innovative community health models

Salary $58,000 to $60,000 per year plus a competitive benefits package

Application Process

Interested applicants are invited to submit a resume and cover letter to [email protected]. This position will remain open until filled; early applications are encouraged.

Successful candidates will be required to provide a criminal reference check prior to employment.

Wabano Centre for Aboriginal Health is an inclusive and equitable organization. We strongly encourage applications from qualified individuals, including people with disabilities and members of visible minorities. While this position is open to all qualified applicants, preference will be given to candidates of Indigenous ancestry (please self-identify in your application).

Wabano is committed to a barrier-free recruitment process. Accommodations are available upon request in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

“This posting is for an existing vacancy. All applications are reviewed by our hiring team; Wabano does not use artificial intelligence tools or artificial intelligence-enabled applications to screen or select candidates.”

Contact email: [email protected]

Apply Now

Refine Your Search

the ottawa hospital administrative assistant jobs in ottawa on

Medical Records and Referral Coordinator

Clinical Assistant, Genetics Clinic – Temporary Full-Time (1.0)

Physiatrist, Physical Medicine and Rehabilitation

Medical Office Assistant (Bilingual)

Business Development & Community Outreach Coordinator (Part-Time to Start)

Professor of Finance at the rank of Assistant or Associate Professor

Professor in Accounting at the rank of Assistant or Associate

Family Medicine Hospitalist (Vacant)

Family Physician / General Practitioner (NOC 31102) – 5 Positions - FULL TIME, PERMANENT

Professor in Accounting (open rank)

Academic Breast or Gynecologic Pathologist

Academic Hematopathologist

Pediatric and Perinatal Anatomical Pathologist

Neuromuscular Clinician Investigator (Vacant)