Ottawa On Trustee Jobs – 4 Openings This Week

Executive Assistant to the President and CEO & Board of Trustees
Ingenium —Ottawa, ON
- $73,427.35–$89,358.40 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
9d
Office Manager | Permanent Full-time
Sienna Senior Living —Stittsville, ON
- $49,117–$61,397 a year
- Full-time
- Microsoft Outlook
- Organizational skills
- Contracts
- Dental care
4d
Licensed Insolvency Trustee, (Manager)
MNP —Ottawa, ON
- $95,000–$125,000 a year
- Business development
- Bachelor's
- Quality Control
- Dental care
- Paid time off
Bilingual Disability Case Manager
People Corporation —Ottawa, ON
- $60,000–$67,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Customer service
- Disability insurance
- Dental care
5d

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Executive Assistant to the President and CEO & Board of Trustees

Ingenium -
Ottawa, ON

Apply Now

Job details

Full-time
$73,427.35–$89,358.40 a year
9 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
French
Record keeping
Microsoft Outlook
Document preparation
Writing skills
Administrative support experience
English
Administrative and business operations experience
Research
Administrative experience
Schedule management
Client services
Written report writing
Customer service orientation
SharePoint
Budgeting
Executive support experience
Document management
Business
Leadership
Communication skills
Time management

Full job description

Annual Salary: $73,427.35 - $89,358.40
Employment Status: Indeterminate Full-time position

Language Requirement: Bilingual (CBC ) ( definition )
Schedule: 37.50 hours per week (Monday to Friday)
Work Environment: Hybrid

Competition Closing Date: September 13, 2026

Are you a highly organized, proactive, and discreet professional who thrives in a fast-paced executive environment? We are seeking an experienced Executive Assistant to provide comprehensive administrative and strategic support to the President and CEO and the Board of Trustees.

In this pivotal role, you will serve as a trusted partner, ensuring efficient management of executive priorities, Board governance activities, and organizational communications. You will coordinate complex schedules, facilitate Board and committee meetings, prepare high-quality briefing materials, and act as a key liaison between internal and external stakeholders. Your exceptional judgment, attention to detail, and ability to manage confidential information will contribute directly to the effectiveness of the organization’s leadership and governance processes.

This is an exciting opportunity for a collaborative and service-oriented professional who enjoys working at the heart of organizational decision-making and helping leaders achieve their strategic objectives.

EDUCATION

Diploma or degree in Office Administration, Business Administration, Executive Administration, Secretarial Studies, or a related field.
An equivalent combination of education, training, and relevant experience may be considered.

EXPERIENCE

Minimum of five (5) years of progressively responsible experience providing executive-level administrative support to senior leaders.
Experience coordinating executive and leadership meetings, including agenda development, preparation of briefing materials, and tracking of action items.
Experience preparing, recording, and maintaining accurate minutes and official records for decision-making bodies, committees, or boards.
Experience planning and coordinating meetings, events, and complex logistics involving multiple stakeholders.
Experience supporting a Board of Directors, Board of Trustees, or other governance bodies, including governance-related processes and documentation.
Experience managing budgets, processing expenses, and preparing financial and administrative reports.
Experience researching, gathering, analyzing, and synthesizing information to prepare summaries, briefing notes, reports, and correspondence for senior management.

KNOWLEDGE

Knowledge of executive office operations and protocols for communicating and liaising with senior leaders, Board members, government officials, and stakeholders in the public, private, and not-for-profit sectors.
Knowledge of administrative policies, procedures, and best practices related to executive support, records management, financial administration, and human resources.
Knowledge of governance principles, Board processes, and the preparation of official corporate documents, correspondence, briefing materials, and meeting records.
Knowledge of the organization's mandate, strategic priorities, and governance framework.
Knowledge of Treasury Board travel, hospitality, and conference expenditure directives and guidelines is considered an asset.
Knowledge of document and records management systems and best practices.

SKILLS & ABILITIES

Exceptional organizational, planning, and time-management skills, with the ability to manage competing priorities and tight deadlines.
Strong judgment, discretion, and ability to handle confidential information with professionalism.
Excellent interpersonal and client service skills, with the ability to interact effectively with senior executives, Board members, and stakeholders.
Strong written and verbal communication skills in both official languages (English and French).
Proven ability to work independently, take initiative, and maintain a high level of accuracy and attention to detail.
Flexible, adaptable, and able to remain composed in a fast-paced environment.
Strong problem-solving skills and sound business acumen.

Security Requirements: Secret
Work location: 1865 St. Laurent Blvd. Ottawa ON

Union Affiliation : Excluded
Classification: level 6

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

Our Commitment to Employment Equity

Ingenium champions the values of diversity and inclusion. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions. Candidates are encouraged to self-identify as members of one or more designated employment equity groups. This is asked in a pre-screening question during the application process.

Ingenium provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed with the selection process, please advise us if you require any accommodation.

Apply Now

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trustee jobs in ottawa on

Executive Assistant to the President and CEO & Board of Trustees

Office Manager | Permanent Full-time

Licensed Insolvency Trustee, (Manager)

Bilingual Disability Case Manager

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