Paris, On Executive assistant, operations Jobs – 1548 Openings This Week

Conference Registration & Housing Manager
Global Planning Solutions —Ontario
- $55,000–$65,000 a year
- Full-time
- Remote
- Bilingual
- English
- Microsoft Office
- Dental care
- Paid time off
Quick apply
4d
Product Specialist
BizLink elocab Ltd —Kitchener, ON
- $70,000–$120,000 a year
- Full-time
- AutoCAD
- Sales
- Engineering
- Dental care
- Paid time off
Quick apply
Executive Assistant
Elby Professional Recruitment Inc —Cambridge, ON
- $70,000–$80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Paid time off
Quick apply
3d
Manager, Office Operations and Administration- Ecogest Canada- Ayr, ON
Skygrid Construction Inc —North Dumfries, ON
- $68,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
4d
Executive Assistant Office of The Chief of Police
Waterloo Regional Police Service —Cambridge, ON
- $85,695–$100,818 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
4d
Team Lead, Customer Support
MealSuite —Cambridge, ON
- $72,200–$86,600 a year
- Full-time
- Hybrid work
- Management
- Travel
- Food service
- Disability insurance
- Dental care
Quick apply
14d
Scheduler/Administrator
OLS-NA —Ayr, ON
- $55,000–$65,000 a year
- Full-time
- Google Suite
- Microsoft Office
- No university degree
- Disability insurance
- Dental care
Quick apply
1d
Fitter/Fabricator
Fil-Trek Corp —Cambridge, ON
- $27–$35 an hour
- Full-time
- Assembly
- Welding
- In-person
- Profit sharing
- Dental care
Quick apply
Senior Conference Manager
Global Planning Solutions —Ontario
- $80,000–$90,000 a year
- Full-time
- Remote
- Bilingual
- English
- Microsoft Office
- Dental care
- Paid time off
Quick apply
4d
Maintenance Supervisor - Mechanical & Electrical Services
Fil-Trek Corp —Cambridge, ON
- $90,000–$110,000 a year
- Full-time
- Maintenance
- English
- Supervising experience
- Profit sharing
- Dental care
Quick apply
Refrigeration Operator B (Night Shift)
Piller's Fine Foods —Brantford, ON
- $40.63 an hour
- Overtime
- Manufacturing
- Dental care
- Paid time off
Stage Manager
20 Performing Arts Academy —Brantford, ON
- $500 a month
- Every Weekend
- Customer service
- English
- In-person
Quick apply
1d
Division Manager - Fabrication
Process Group Inc —Cambridge, ON
- Full-time
- Sales
- Project management
- In-person
- Dental care
- Vision care
Quick apply
Quality & Continuous Improvement Specialist
TC Transcontinental —Paris, ON
- $70,000–$85,000 a year
- Full-time
- Microsoft Excel
- Engineering
- SQL
- Dental care
- Paid time off
Senior Panel Builder
Ascension Automation Solutions Ltd. —Cambridge, ON
- $32–$40 an hour
- Overtime
- Schematics
- Forklift
- Programmable logic controllers
Quick apply
5d
Sr. Controls Software Specialist
Lorik Tool & Automation —Brantford, ON
- $30–$40 an hour
- Full-time
- Programmable logic controllers
- Travel
- Organizational skills
- Dental care
- Employee assistance program
Quick apply
Portfolio Manager, Eastern Canada Female Hockey
Play Hockey —Brantford, ON
- $50,000–$55,000 a year
- Weekends as needed
- Hybrid work
- Sales
- Customer service
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
310T Licensed Diesel Mechanic Technician
Ryder System —Cambridge, ON
- $41 an hour
- Weekends as needed
- ASE Certification
- High school diploma or GED
- Automotive diagnostics
- Profit sharing
- Dental care
Optical Coatings Specialist
Angstrom Engineering Inc. —Cambridge, ON
- $35–$60 an hour
- Overtime
- Microsoft Excel
- Doctoral degree
- Engineering
- Flexible schedule
Quick apply
Corporate Legal Counsel
Stubbe s Workforce Inc —Harley, ON
- $140,000–$175,000 a year
- Full-time
- Bachelor's
- Contracts
- Manufacturing
Quick apply

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Conference Registration & Housing Manager

Global Planning Solutions
Ontario

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Job details

Full-time
$55,000–$65,000 a year
4 days ago

Qualifications

Bilingual
French
Contract management
Financial reporting
Logistics
English
Microsoft Office
Hospitality Management
Organizational skills
Business
Communication skills
Negotiation
Time management

Full job description

THE ROLE

As the Registration and Housing Manager, you will play a pivotal role in creating and overseeing registration and housing portals for conferences organized by Global Planning Solutions. Your responsibilities will include coordinating delegate communications related to registration and accommodations, managing housing logistics, and negotiating and administering hotel contracts. You will also handle financial reconciliation of registration revenue and oversee the onsite registration desk for select events. Collaborating closely with your conference team under the guidance of your conference manager, you’ll also have the opportunity to travel to ensure a seamless onsite experience for attendees.

THE IDEAL CANDIDATE HAS

Solid experience in the full conference registration and housing management process, from setup to post-event reconciliation.
Extensive experience in managing housing logistics for conferences, including negotiating and managing hotel contracts, groups and room blocks.
A proven ability to negotiate favourable hotel room blocks and group rates while ensuring client needs and budget are met.
Knowledge of the EventsAIR platform.
Ability to focus on multiple projects and coordinate with various clients and internal stakeholders.
Strong understanding of conference financials and the ability to reconcile revenue.
Excellent organizational skills, with a focus on prioritization and deadlines in a fast-paced environment.
A high level of professionalism in all communications with clients, teams, and external partners.
Strong mentoring skills, supporting junior staff in professional development and setting high standards for service.
A passion for learning, testing, and sharing new knowledge with the team.
The ability to foster a welcoming and inclusive atmosphere onsite for all attendees.

THE DETAILS

HOUSING CONTRACT NEGOTIATION AND MANAGEMENT

Lead the development of housing RFPs based on the needs of the client and conference manager.
Distribute RFPs to select hotels and destinations, ensuring all potential options meet the needs of the conference attendees.
Review, summarize, and present hotel contract proposals to the client, ensuring terms and rates align with client expectations.
Negotiate with selected hotels to secure the most favourable room blocks, rates, and contract terms for the client.
Carefully review final hotel contracts and present them to the client for approval and signature.
Oversee hotel room block management, ensuring room allocations and cancellations are effectively handled throughout the event cycle.
Manage group housing
Provide ongoing support regarding housing needs and adjustments up to the event's start.

SET UP REGISTRATION AND HOUSING PORTALS

Manage the setup of both registration and housing portals, ensuring accurate integration between the two systems based on the client’s needs.
Develop clear, client-specific communication templates related to registration and housing confirmations, outstanding payments, etc.
Ensure seamless setup of financial documents, including invoices and receipts, and ensure tax, fee, and data privacy compliance.
Coordinate the internal testing of registration and housing portals, ensuring any necessary feedback is promptly addressed.
Provide monthly and final reconciliation to maintain financial accuracy.
Resolve any technical issues in a timely manner.

ONSITE PREPARATION AND REGISTRATION DESK MANAGEMENT

Prepare name badge templates and manage related inventory (badges, lanyards, etc.).
Review the registration and check-in process, ensuring all necessary supplies and equipment are available for smooth onsite operations.
Manage the training and coordination of temp staff and/or volunteers for registration desk duties.
Oversee the setup and management of the onsite registration desk, troubleshooting any issues as they arise.

GENERAL RESPONSIBILITIES

Collaborate closely with Operations to create templates and demo sites for clients
Continuously evaluate and enhance registration and housing processes in partnership with Operations
Stay up to date on industry best practices, including the latest software and data privacy regulations, ensuring all processes remain compliant and effective.

EDUCATION AND EXPERIENCE

A degree or diploma in event management, hospitality, business administration, or a related field is preferred.
Equivalent work experience in a similar role will also be considered.
Minimum 3–5 years of experience in managing registration and housing for conferences or events.
Proven track record of negotiating and managing hotel contracts and room blocks.
Solid understanding of hotel group blocks and group management
Experience in using event management platforms such as EventsAIR or similar is highly desirable.
Strong background in client communication, financial reconciliation, and onsite management.
Familiarity with working in fast-paced environments and managing multiple projects simultaneously.
Excellent English grammar skills both written and oral; bilingualism (English/French) is considered an asset
Ability to work with multiple teams and supervisors
Profound knowledge of MS Office

HOW TO APPLY

Qualified candidates are invited to submit their resume and cover letter along with salary expectations, by email to [email protected]. Please include "Registration and Housing Manager" in the subject line. Global Planning Solutions encourages applications from candidates of all backgrounds. Applicants who do not apply in the above manner will not be considered.

A BIT ABOUT US

Global Planning Solutions, formerly known as Venue West Conference Services, was founded in 1970 and has remained a cornerstone of the Canadian conference and association industry ever since. We are one of only five companies in Canada – and fewer than 200 worldwide – certified by the International Association of Professional Congress Organisers (IAPCO) to manage international congresses. Today, we continue to partner with clients across Canada and around the globe, delivering expert management for conferences, associations, and events of all sizes.

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Extended health care
Paid time off
Work from home

Flexible language requirement:

French not required

Experience:

registration and housing manager: 3 years (Preferred)

Willingness to travel:

25% (Preferred)

Work Location: Remote

Quick apply

Refine Your Search

executive assistant, operations jobs in paris, on

Conference Registration & Housing Manager

Product Specialist

Executive Assistant

Manager, Office Operations and Administration- Ecogest Canada- Ayr, ON

Executive Assistant Office of The Chief of Police

Team Lead, Customer Support

Scheduler/Administrator

Fitter/Fabricator

Senior Conference Manager

Maintenance Supervisor - Mechanical & Electrical Services

Refrigeration Operator B (Night Shift)

Stage Manager

Division Manager - Fabrication

Quality & Continuous Improvement Specialist

Senior Panel Builder

Sr. Controls Software Specialist

Portfolio Manager, Eastern Canada Female Hockey

310T Licensed Diesel Mechanic Technician

Optical Coatings Specialist

Corporate Legal Counsel

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