Pembroke, On Administrative assistants & receptionists Jobs – 6 Openings This Week

Client Services & Office Coordinator
Poseidon Cleaning Services —Pembroke, ON
- Full-time
- CRM software
- Customer service
- ERP systems
Quick apply
Receptionist
Park Lawn Corporation —Pembroke, ON
- $19 an hour
- Overtime
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Adjoint administratif (gestion de project)
Defence Construction Canada —Petawawa, ON
- $51,566–$67,035 a year
- Contract
- Hybrid work
- Microsoft Excel
- English
- Microsoft Office
- Wellness program
- Disability insurance
2d
Administrative Assistant (Project Management)
Defence Construction Canada —Petawawa, ON
- $51,566–$67,035 a year
- Microsoft Excel
- ERP systems
- English
- Disability insurance
- Paid time off
2d

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Executive Secretary
Westfield Secondary School —Toronto, ON
The Executive Secretary will provide administrative support to the senior management team, ensuring smooth and efficient day-to-day operations of the school’s…
$19.25 an hour
Quick apply
10d
Executive Assistant
TDS Personnel Ltd —Toronto, ON
Screen telephone calls and respond to moderately complex inquiries or matters of an administrative or operational nature.
$90,000–$100,000 a year
Quick apply

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Client Services & Office Coordinator

Poseidon Cleaning Services -
Pembroke, ON

Quick apply

Job details

Full-time

Qualifications

CRM software
Computer operation
Customer service
ERP systems
Filing
Administrative experience
Schedule management
Organizational skills
Front desk
Computer skills
Communication skills
Office experience

Full job description

About the Job:
Poseidon Cleaning Services in Pembroke, Ontario is looking for a dependable, organized, and computer-savvy Client Services & Office Coordinator to help manage the day-to-day flow of our cleaning service business.

This person will be the main point of contact for customers and will play a key role in answering phones, scheduling appointments, managing the service calendar, and keeping customer and job information organized in our business software.

This role is ideal for someone who is friendly, detail-oriented, comfortable with technology, and able to keep track of multiple bookings, customer requests, and schedule changes throughout the week.

Key Responsibilities:
Answer incoming phone calls, emails, and customer inquiries in a friendly and professional manner.

Schedule customer appointments and manage the daily/weekly service calendar.
Enter and update customer information, job details, notes, and appointments in our business software.
Coordinate technician schedules and help ensure jobs are properly assigned.
Follow up with customers regarding appointment confirmations, changes, quotes, invoices, and service questions.
Help keep customer records, quotes, work orders, and invoices accurate and organized.
Communicate schedule changes or customer notes clearly to technicians and management.
Assist with general office administration, filing, bookkeeping and data entry.

Requirements:

Strong computer skills are required.
Comfortable learning business ERP software.
Excellent phone manner and customer service skills.
Strong organizational skills and attention to detail.
Ability to manage schedules, changing priorities, and multiple customer requests.
Good written communication skills for emails, notes, and customer follow-ups.
Reliable, punctual, and able to work independently.
Previous experience in office administration, customer service, scheduling, or reception is an asset.

Ideal Candidate:

The ideal candidate is a self starter, someone who can stay organized in a busy office, enjoys dealing with people, and is confident using computers. You must be comfortable learning software quickly and accurately entering information.

You should be able to answer the phone professionally, book appointments properly, manage schedule changes, and help ensure customers and technicians have the information they need.

Compensation:

Wage will be based on experience and qualifications.

Apply with resume and cover letter.

Quick apply

Refine Your Search

administrative assistants & receptionists jobs in pembroke, on

Client Services & Office Coordinator

Receptionist

Adjoint administratif (gestion de project)

Administrative Assistant (Project Management)

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