Penetanguishene, On Executive & personal assistants Jobs – 4 Openings This Week

Administrative Assistant SGS (FT)
Waypoint Centre for Mental Health Care —Penetanguishene, ON
- $28.85–$32.52 an hour
- Full-time
- Bilingual
- Microsoft Word
- English
- Designated paid holidays
- Dental care
Executive Assistant
Huronia Transition Homes —Midland, ON
- From $60,000 a year
- Full-time
- Microsoft Outlook
- Business
- Communication skills
Quick apply
9d

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Administrative Assistant SGS (FT)
Waypoint Centre for Mental Health Care —Penetanguishene, ON
Receive, prioritize, store and distribute information from all mediums (telephone, mail, fax ,email); responding as required and/or directed; drafting responses…
$28.85–$32.52 an hour
Executive Assistant
Huronia Transition Homes —Midland, ON
Record, prepare, maintain and distribute accurate meeting minutes for Board, committees, senior leadership teams, working groups, leadership meetings and other…
From $60,000 a year
Quick apply
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Administrative Assistant SGS (FT)

Waypoint Centre for Mental Health Care -
Penetanguishene, ON

Apply Now

Job details

Permanent | Full-time
$28.85–$32.52 an hour

Qualifications

Bilingual
Microsoft Word
French
Post-secondary education
Filing
English
Microsoft Office
Administrative experience
Organizational skills
Leadership
Communication skills
Driving Licence

Full job description

POSITION TITLE

Administrative Assistant

SHIFT TYPE

Weekdays, Monday to Friday

DEPT/PROGRAM

North Simcoe Muskoka Specialized Geriatric Services

JOB CLASS

Administrative Assistant 2

EMPLOYMENT TYPE

Full Time Permanent

RATE OF PAY

$28.85 – 32.52 per hour

WORK SCHEDULE

75 hrs bi-weekly

EMPLOYEE GROUP

OPSEU

POSTING TYPE

Existing Vacancy

Open

POSTING DATE

June 15th, 2026

HYBRID ELIGIBLE

OPEN POSITIONS

Waypoint Centre for Mental Health Care is a 321-bed academic and teaching hospital that provides specialized mental health, addiction and geriatric care. Located on the shores of Georgian Bay, we serve some of the most complex and disadvantaged individuals in Ontario and are the sole provider of high-secure forensic mental health services in the province.

The North Simcoe Muskoka Specialized Geriatric Services (NSM SGS) Program is a regional program under the leadership of Waypoint Centre for Mental Health Care. The NSM SGS program was established in 2016 to advance the care of frail older adults in the NSM region and their caregivers. With a mandate for leadership, clinical service, education and mentorship, research and ethics as well as advocacy, the program collaborates with a broad variety of partners from within and outside the NSM health system to improve patient outcomes, build capacity and foster system change.

The Director of NSM SGS is currently seeking a Full-Time Administrative Assistant. The purpose of the position is to provide administrative support/secretarial services to the program leadership team.

Please Note: Office location is in the regional office of the NSM SGS program in Barrie. Travel within the NSM SGS region will be required for this role.

For information about funding incentives for nurses, our enhanced employee referral program, housing, orientation and other employment-related information please follow this link to our employment web page. https://www.waypointcentre.ca/get-involved/join-our-team

KEY ACCOUNTABILITIES:

Take and process minutes of assigned committees/meetings; composing, typing and distributing agenda, meeting coordination - arranging attendees, including electronic invitations; room booking, catering.
Prepare pay and attendance-related records; liaise with Financial Services
Coordinate scheduling for the Director, Physician Lead and other members of the program leadership team using own judgment to set up appointments; determining urgency and nature of appointments; attaching pertinent information.
Support the budget process by data gathering; data entry; invoicing; preparing and processing completed travel/expense claims, ordering supplies..
Provide support to ensure the smooth operation of the Barrie office including ordering supplies and equipment, getting mail, maintaining office supply inventory, ensuring appropriate operation of on-site equipment.
Collect and collate information, as required and/or directed, to compose correspondence and/or prepare reports/presentations/spreadsheets/graphs/special projects in response to requests from NSM SGS program leadership team as appropriate using various software applications (Microsoft Office Suite, etc.).
Provide word processing services to Hospital standards to create, charts, graphs, tables, manuals, policy/procedures, confidential material, letters, memorandums, minutes, forms, and merging of lists, etc.; receiving documents from teams and proofing and formatting to Hospital standards by using various software applications; operating program- specific software.
Receive, prioritize, store and distribute information from all mediums (telephone, mail, fax ,email); responding as required and/or directed; drafting responses as required for own or NSM SGS program leadership signature; ensuring items are brought forward and followed up as directed; ensuring filing system complies with common practices; maintaining a bring-forward file; ensuring that pending issues are addressed coordinating arrangements to facilitate transfer, admission, discharge, as required; coordination of outreach activities/communitylinkages as required.
Support technology requirements of the NSM SGS program team, including providing support as required related to equipment, Microsoft Teams, zoom etc.
In collaboration with the Director and Managers, support the coordination and on boarding and off-boarding of NSM SGS staff; ensure annual Waypoint requirements are scheduled and completed by appropriate program staff (i.e. performance appraisals, safety reviews, etc.)
Travel to the various program sites as required to support deliveries, staff needs.
REQUIREMENTS/QUALIFICATIONS:

Post-secondary education in an office administrative program or related field
Three to five years of recent administrative experience in a fast-paced medical environment, preferably within a hospital setting.

Valid Ontario G Driver's License is required for travel.
Knowledge of the programs or department's roles, administrative functions, objectives, and activities to effectively manage communication.
Experience supporting specialized geriatric services preferred
Proven advanced level computer software experience including proficiency in Microsoft suite and Meditech preferred

General knowledge of budgetary practices and processes
Results oriented work ethic to work independently and undertake tasks needed to accomplish work objectives and deliver quality, consistent and timely results
Demonstrated leadership, conflict resolution, interpersonal and organizational skills
Proven written and verbal communication skills
Proven ability to adapt readily to change
Models and promotes core ethical practice, Waypoint Values, and reflects an optimistic and positive attitude
Preference for proficiency in French/English language skills

WHAT WE OFFER:

A comprehensive and generous benefit plan including dental coverage, paid vacation and holidays, sick days and extended health benefits
Participation in the Health Care of Ontario Pension Plan (HOOPP)
Relocation support program for eligible staff
Participation in the employee referral program
Professional development and mentorship opportunities
Access to Waypoint’s Employee & Family Assistance Program (EFAP)

HOW DO I APPLY?

Waypoint employees apply through the Employee Self-Service portal at https://employees.waypointcentre.ca and external applicants apply to Join our Team, Career Opportunities | Waypointby close of business (4:00 pm)on June 25th, 2026 quoting Job ID WC26-146. Attach your cover letter and resume detailing why you are interested in this opportunity and how you meet the qualifications and key accountabilities specified.Waypoint does not use artificial intelligence (AI) to screen, assess, or select applicants. Waypoint does not use artificial intelligence (AI) to screen, assess, or select applicants.

Apply Now

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