peterborough on board of directors Jobs – 7 Openings This Week

Event Coordinator, Elders Gathering (First Peoples House of Learning)
Trent University —Peterborough, ON
- $28.28–$33.38 an hour
- Weekends as needed
- Customer service
- Microsoft Office
- Hotel
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Principal, Our Lady of the Wayside Catholic School – Peterborough
The Archdiocese of Ottawa-Cornwall —Peterborough, ON
- Full-time
- Master's degree
- High school diploma or GED
- Education
- Paid time off
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- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Relocation assistance
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Event Coordinator, Elders Gathering (First Peoples House of Learning)

Trent University -
Peterborough, ON

Quick apply

Job details

Full-time | Fixed term contract
$28.28–$33.38 an hour

Qualifications

Customer service
Microsoft Office
Hospitality Management
College diploma
Time management

Full job description

***Please visit https://www.trentu.ca/humanresources/employment-opportunities/non-academic-positions to apply for this job. Applications submitted directly via job boards will not be accepted.****

Trent University is actively committed to creating a diverse and inclusive campus community and encourages applications from all qualified candidates. Trent University offers accommodation for applicants with disabilities in its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of a document/publication, please contact Human Resources.

Please note this position is designated for qualified candidates who self-identify as an Indigenous person with preference given to First Nation, Metis or Inuit.

Job Purpose:

Under the supervision of the Director of First Peoples House of Learning, the Event Coordinator, Elders Gathering bears primary responsibility for the general oversight and planning of the Elders Gathering.
The position shares responsibility for training and supervision of student staff; and recruitment, training and supervision of volunteers; for executing event planning and support services for the Elders Gathering, communication and coordination of the Elders Gathering community committee, and for completion and tracking of finances and other paperwork regarding the Elders Gathering.

Key Activities:

Event Coordination

Oversees the vision, planning and support of the Elders Gathering.
With the Director, First Peoples House of Learning, oversees contracts and honourariums for Elders, helpers, keynote speakers and special guests.
Coordinates with internal departments for the arrangement and confirmation of accommodations, classrooms, and other facilities.
Coordinates internal departments and external providers the arrangement and confirmation of all event services such as registration, food and beverage, parking, audio visual and signage.
Coordinates Elders Gathering community committee for consultation and lead volunteer roles.
Ensures proper staff levels provided for assigned event roles.
Coordinates online registration by creating registration forms and tracking registrations and generating reports.
Supports the Elders Gathering website information and materials, as well as marketing and outreach.
Coordinates with Communications support for all social media and other online and print marketing and event materials.
Coordinates with Administrative Coordinator, FPHL, Director, FPHL and External Relations regarding budget, expenses and donations/sponsorship.
Communicates with committee on a regular basis via email, phone or in person to ensure awareness of expectations and plan accordingly.
Ensure insurance coverage is provided through the University.
Coordinates with event setup as required.
Coordinates, trains, and supports event volunteers, assists in the training and support of student staff.
Responsible for onsite supervision of Elders Gathering, including evening and weekend scheduling, as required.
Coordinates with Trent Conference Services, IT and Facilities for all event needs.
Is the designated primary Event Coordinator responsible for general oversight of the Elders Gathering.
Reviews registrations and payments and generates reports.

Department Operations

Assists with compiling assigned event information for department annual budget planning.
Participates in weekly staff meetings.
Participates in Elders Gathering Community Committee meetings.
Responsible for providing excellent customer service on a continual basis to all Elders Gathering attendees and special guests.
Ensures assigned event files are maintained to allow for good administrative management.

Education Required:

Minimum 3 year College Diploma in Event/Hotels/Hospitality Management or equivalent professional work experience.

Experience/Qualifications Required:

In depth knowledge of Microsoft Office 365.
General knowledge of social media, point-of-sale and website platforms.
Sound decision making and conflict mediation skills.
Strong ability to multitask.
Strong organizational and interpersonal skills.
Strong volunteer management skills.
Physically able to lift and carry at least 30 lbs.
Willingness to work flexible hours.
Evenings, weekends and holiday work will be required.

Supervision:

Supervise and direct the activities of student employees and volunteers

Pay: $28.28-$33.38 per hour

Work Location: In person

Quick apply

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Event Coordinator, Elders Gathering (First Peoples House of Learning)

Principal, Our Lady of the Wayside Catholic School – Peterborough

Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC

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