Pickering, On Assistant to vice Jobs – 17 Openings This Week

Corporate Office Manager - Bilingual (English/French) - Full Time / Hybrid CAN
Direct Travel —Toronto, ON
- $62,000–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
Executive Assistant - PFT
Durham Community Health Centre —Oshawa, ON
- $54,900–$68,600 a year
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
Quick apply
Receptionist (Dr. Paul Woo Long-Term Care Centre)
Mon Sheong Foundation —Stouffville, ON
- $18 an hour
- Full-time
- Bilingual
- English
- High school diploma or GED
Receptionist
Mon Sheong Foundation —Richmond Hill, ON
- $18 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
Development Officer, Major Gifts
Durham College —Oshawa, ON
- $69,954–$87,441 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Bachelor's
Receptionist (Markham Long-Term Care Centre)
Mon Sheong Foundation —Markham, ON
- $18 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
Executive Assistant to the Associate Vice President, Innovation and Research
Durham College —Oshawa, ON
- $77,550–$96,939 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Centre Director
The Foray Group —Toronto, ON
- $55,000–$65,000 a year
- Full-time
- Childcare
- CPR Certification
- Supervising experience
- Wellness program
- Dental care
Quick apply
Executive Assistant to VP
Trademark Group of Companies —Markham, ON
- From $60,000 a year
- Overtime
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
Quick apply
Credit Marketing & Communications – Copy Editor, Content – Toronto
Morningstar —Toronto, ON
- $47,476.00–$69,634.66 a year
- Weekends as needed
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Clinical Care Partner, Aspira Retirement Living
Sienna Senior Living —Markham, ON
- $49,117–$101,049 a year
- Full-time
- Leadership
- Dental care
4d
Credit Marketing & Communications – Assistant Vice President, Content (Writing Focus) – Toronto
Morningstar —Toronto, ON
- $75,600–$110,874 a year
- Full-time
- Hybrid work
- Team management
- Leadership
0.50 FTE - Orientation and Mobility Specialist - Permanent
Durham Catholic District School Board —Oshawa, ON
- $51,646–$97,887 a year
- Part-time
- Master's degree
- Bachelor's
- Organizational skills
Global Sovereign Ratings, Public Finance – Vice President
Morningstar —Toronto, ON
- $110,000–$160,000 a year
- Full-time
- Hybrid work
- Research
- Finance
- Master's degree
AVP, West Auto Street Pricing
Aviva —Markham, ON
- Hybrid work
- Bachelor's

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AVP, Central Actuarial & Finance
IVARI —Toronto, ON
University degree in actuarial science, mathematics, statistics or a related field. Provide leadership, coaching, and mentorship to team members, supporting…
$165,000–$215,000 a year
Quick apply
Corporate Office Manager - Bilingual (English/French) - Full Time / Hybrid CAN
Direct Travel —Toronto, ON
Provide administrative support to senior leadership as needed (calendar coordination, meeting prep, travel arrangements).
$62,000–$68,000 a year

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assistant to vice jobs near pickering, on

Corporate Office Manager - Bilingual (English/French) - Full Time / Hybrid CAN

Direct Travel -
Toronto, ON

Apply Now

Job details

Full-time
$62,000–$68,000 a year

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Operations management
English
Microsoft Office
C
SharePoint
College diploma
Business
Communication skills
Time management
Office experience

Full job description

The Corporate Office Manager plays a key role in supporting the daily operations of our corporate headquarters, ensuring smooth administrative processes and maintaining an organized, efficient, and welcoming environment for staff, clients, and visitors. In the context of the travel industry, this role also includes liaising with travel consultants, vendors, and internal teams to support business travel functions and agency operations.

This position is hybrid with 2-3 days in Toronto, ON office and remote the rest of the week.

Passport to Success

Office Operations & Administration
- Oversee day-to-day office functions including supplies, mailroom operations, equipment maintenance, and space management
- Coordinate vendor services (cleaning, office supplies, security, maintenance)
- Manage office budget and purchasing; track expenses and ensure cost-effective procurement
Executive & Staff Support
Provide administrative support to senior leadership as needed (calendar coordination, meeting prep, travel arrangements)
Assist in onboarding/offboarding procedures for corporate staff
Coordinate interdepartmental communications and facilitate team events or training sessions
Travel Industry-Specific Support
Support travel consultants and business travel operations with documentation, contracts, or vendor coordination
Maintain supplier contact lists and ensure corporate rate agreements and preferred vendor details are accessible
Assist with compliance tracking for travel program policies and industry-specific certifications or memberships
Facility & Safety Oversight
Ensure corporate office facilities meet health and safety requirements
Manage building access, badges, and visitor logs
Act as point person for emergency preparedness and safety procedures

Responsibilities

Provide high-level Regulatory and administrative support to the Canadian executive leadership team, including the President and Vice President & Legal Counsel.
Familiarity with government, compliance, or regulatory processes.
Assist with regulatory compliance in all provinces of Canada
Manage and coordinate executive calendars, meetings, travel arrangements, and competing priorities to ensure efficient use of time.
Draft and prepare correspondence, agreements, legal documents, reports, and organizational charts as required.
Support Legal Counsel while maintaining strict confidentiality of sensitive information and documentation.
Organize and manage off-site meetings, events, and executive functions.
Oversee the annual renewal process for office licenses and insurance policies.
Assist with commercial leases for our offices across Canada
Prepare meeting agendas and materials, record and distribute minutes, and provide full administrative support for executive meetings.
Supervise reception operations and provide guidance to reception staff across all Canadian offices.
Support special projects and perform additional administrative duties as assigned.

Going the Extra Mile

Required Qualifications

Fluency in both English and French (written and verbal) on a Business and legal level.
College diploma with three to five years experience as a Business Executive Assistant, or an equivalent combination of education and experience.
Proficient in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
Experience preparing professional documents and taking accurate meeting notes and action items follow-up.
Strong organizational, multitasking, and time management abilities with exceptional attention to detail.
Demonstrated ability to manage confidential information with professionalism and discretion.
Self-motivated, dependable, and capable of working effectively in a fast-paced environment.
Legal knowledge an asset.
Experience in the Leisure and Tourism Industry a plus.

Embark on the next step in your career journey with Direct Travel!

As one of the fastest growing Travel Management Companies (TMC) in the world, Direct Travel is committed to reimagining what is possible for the industry, including business travel, personalized experiences, and meetings & events. Under the forward-thinking direction of our experienced leadership team, we are rapidly expanding and leveraging next-generation technologies to deliver on our vision for The Perfect Trip. This is your opportunity to grow your career and be part of a dynamic team that is setting the new standard of travel and service excellence. If you're passionate about innovation and ready for what's next, we'd love for you to join us!

Benefits Onboard

In addition to Medical, Dental, and Vision benefits Direct Travel offers an employee rewards and recognitions program, Total Rewards Package which includes Wellness, Sustainability, DE&I initiatives, and Mental Health Support.

Our Brand Voyage: Direct Travel

Direct Travel is a leading provider of corporate travel management services. By leveraging both the expertise of its people and innovative solutions, Direct Travel enables clients to derive the greatest value from their travel program in terms of superior service, progressive technologies, and significant cost savings. The company is led by CEO Christal Bemont and Executive Chairman Steve Singh, noted business investor and founder of Concur. Direct Travel has offices in over 80 locations and is currently ranked among the top providers of travel on Travel Weekly's Power List. For more information, visit www.dt.com.

Direct Travel is an EOE/AA/Veteran/People with Disabilities employer

If you're ready to chart a new course and advance your career with the valuable moments and travel experiences that await, we welcome you to submit your resume for consideration at Direct Travel.

#LI-Hybrid

Requirements:

3+ years of experience in office or operations management, preferably in the travel, hospitality, or service industry
Strong organizational and problem-solving skills
Excellent written and verbal communication skills
Experience supporting C-level executives preferred
Proficient in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint, Zoom)
Familiarity with GDS, mid-office/back-office systems, or travel management platforms is a plus

Key Competencies:

Ability to multitask and manage competing priorities
Professional demeanor and customer-service orientation
Discretion with confidential and sensitive information
Detail-oriented with strong follow-through
Collaborative, proactive, and adaptable in a dynamic environment

Compensation: CAD $62,000-$68,000

Apply Now

Refine Your Search

assistant to vice jobs in pickering, on

Corporate Office Manager - Bilingual (English/French) - Full Time / Hybrid CAN

Executive Assistant - PFT

Receptionist (Dr. Paul Woo Long-Term Care Centre)

Receptionist

Development Officer, Major Gifts

Receptionist (Markham Long-Term Care Centre)

Executive Assistant to the Associate Vice President, Innovation and Research

Centre Director

Executive Assistant to VP

Credit Marketing & Communications – Copy Editor, Content – Toronto

Clinical Care Partner, Aspira Retirement Living

Credit Marketing & Communications – Assistant Vice President, Content (Writing Focus) – Toronto

0.50 FTE - Orientation and Mobility Specialist - Permanent

Global Sovereign Ratings, Public Finance – Vice President

AVP, West Auto Street Pricing

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