Pickering, On Intake specialist Jobs – 19 Openings This Week

Talent Acquisition Coordinator
BFG Enterprise Services —Markham, ON
- $48,000–$56,000 a year
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
Privacy Specialist
SE Health —Markham, ON
- $64,000–$80,000 a year
- Full-time
- Hybrid work
- Bachelor's
- Business
- Communication skills
Patient Call Coordinator
Durham Bone and Joint Specialists —Ajax, ON
- Full-time
- Customer service
- Administrative experience
- Organizational skills
Quick apply
Medical Secretary Casual
Durham Community Health Centre —Pickering, ON
- $24.56–$26.30 an hour
- On call
- Microsoft Powerpoint
- Customer service
- Medical office experience
Quick apply
Web Specialist - 6 month Contract
Lifemark Health Group —North York, ON
- $60,000–$75,000 a year
- Temporary
- Hybrid work
- Azure
- DevOps
- Project management
Quick apply
Patient Relations Specialist, Patient Relations
Oak Valley Health —Markham, ON
- $50.10–$65.89 an hour
- Full-time
- Software troubleshooting
- Customer service
- Microsoft Office
Orthodontic Treatment Coordinator
Pickering Orthodontics —Pickering, ON
- $28–$35 an hour
- Part-time
- In-person
- Communication skills
Quick apply
Project Manager, Provincial Digital Services Delivery
Scarborough Health Network —Scarborough, ON
- $52.97–$61.41 an hour
- Full-time
- PMP
- Microsoft Office
- Master's degree
11d
AI Security Specialist
CAA SCO Systems & Services Inc —Thornhill, ON
- $49,500–$78,200 a year
- Computer Science
- Analysis skills
- Bachelor's
- Wellness program
- Tuition reimbursement
Quick apply
3d
Medical Secretary- Permanent Full time (2 positions)
Durham Community Health Centre —Pickering, ON
- $44,695–$47,858 a year
- Weekends as needed
- Microsoft Powerpoint
- Customer service
- Medical office experience
Quick apply
Medical Secretary - Temporary Full time (one year Contract)
Durham Community Health Centre —Pickering, ON
- $44,695–$47,858 a year
- Temporary
- Microsoft Powerpoint
- Customer service
- Medical office experience
Quick apply
Client Care Coordinator - Service
Motion LP —North York, ON
- $35,000–$45,000 a year
- Full-time
- Customer service
- Microsoft Office
- Organizational skills
- Employee assistance program
Quick apply
7d
Senior Manager, Clinical Informatics
Scarborough Health Network —Scarborough, ON
- $68.58–$79.50 an hour
- Full-time
- Master's degree
- Bachelor's
- Epic
Director AI
CAA SCO Systems & Services Inc —Thornhill, ON
- $124,600–$166,100 a year
- Computer Science
- Engineering
- Bachelor's
- Wellness program
- Tuition reimbursement
Quick apply
3d
Bilingual (Spanish) Global Trader Voice Services Specialist
Scotiabank —Toronto, ON
- Hybrid work
- Bilingual
- Spanish
- English
- Tuition reimbursement
3d
Senior Client Account Manager (Digital Marketing Agency | Paid Ads Experience Required)
DOT & Company —Canada
- $60,000–$90,000 a year
- Full-time
- Remote
- Project management
- In-person
- Communication skills
- Dental care
- Paid time off
Quick apply
10d

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Primary Care Nurse Practitioner
Get Well Family Health Team —Toronto, ON
Contribute to the development of policies, protocols, and clinical pathways to support evidence-based practice. Job Type: 0.75 FTE, 12-18 months contract.
$120,000–$130,000 a year
Quick apply
Talent Acquisition Coordinator
BFG Enterprise Services —Markham, ON
Completion of a post-secondary program in Human Resources, Business, or a related field (recent graduates welcome).
$48,000–$56,000 a year
Quick apply

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intake specialist jobs near pickering, on

Talent Acquisition Coordinator

BFG Enterprise Services -
Markham, ON

Quick apply

Job details

$48,000–$56,000 a year

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
ATS
Microsoft Office
Human resources
Recruiting
Organizational skills
HRIS
Business
Communication skills

Full job description

About The Role

The Talent Acquisition Coordinator is a key entry-level role within our HR team, with primary responsibility for full-cycle recruitment across our national workforce. Approximately 70% of the role is recruitment; the remaining 30% provides exposure to broader HR functions including employee relations, HRIS administration, and HR project support. The role reports directly to the Director of Human Resources and includes mentorship from our HR Generalist and HR Coordinators to support development across the HR function. This is an ideal opportunity for someone early in their HR career who wants to build deep recruitment expertise while developing a broader generalist foundation.

Primary Responsibilities — Full-Cycle Recruitment ( 70%)

Manage full-cycle recruitment for assigned roles, including intake meetings with hiring managers, job posting creation, sourcing, screening, interview coordination, reference checks, and offer preparation.
Use Teamtailor (ATS) to manage candidate pipelines, track requisitions, and report on recruitment activity and metrics.
Build and maintain candidate pipelines for recurring and high-volume roles.
Partner with hiring managers to clarify role requirements, set realistic timelines, and provide guidance on inclusive and compliant hiring practices.
Coordinate and conduct initial phone screens, schedule and support panel interviews.
Prepare onboarding packages, collect required employment documents, conduct orientation, and coordinate first-day setup.
Maintain accurate recruitment records and contribute to monthly reporting on recruitment duration, source effectiveness, and candidate funnel metrics.
Support employer branding initiatives, and candidate experience improvements.
Lead and manage participation in career fairs, including candidate engagement and promotion of available roles.

Secondary Responsibilities — HR Operations & Development ( 30%)

Maintain employee records in NetSuite (HRIS), ensuring data accuracy and confidentiality.
Track probationary period milestones and provide timely reminders to managers.
Monitor completion of required training and maintain documentation.
Respond to general employee and external inquiries; escalate complex matters appropriately.
Support HR projects, events, and reporting as assigned.
Shadow and observe broader HR functions (employee relations, performance management, policy work) as part of structured development; lead activities will be assigned in alignment with role scope and risk tier.

Qualifications Required

Completion of a post-secondary program in Human Resources, Business, or a related field (recent graduates welcome).
Strong written and verbal communication skills, with the ability to interact professionally with candidates, employees, and hiring managers.
Strong organizational skills and attention to detail; able to manage multiple priorities and competing deadlines.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Demonstrated ability to handle confidential information with discretion.
Comfort working both independently and as part of a collaborative HR team.

Considered an Asset

Co-op, internship, or up to one year of practical HR or recruitment experience.
Familiarity with applicant tracking systems (Teamtailor or equivalent) and/or HRIS platforms (NetSuite or equivalent).
Exposure to Canadian provincial employment legislation

What We Offer

Direct mentorship from an experienced HR Director and HR Generalist.
Development Pathway: This role offers a defined development pathway toward HR Coordinator or Talent Acquisition Specialist roles, based on performance and business needs.
Structured development pathway with clear progression milestones.
Exposure to national-scope recruitment and broad HR operations.
Hybrid work model (2 days work-from-home per week after initial in-person onboarding).
Comprehensive benefits package including life insurance, AD&D, extended health and dental coverage, and vision care.

Please submit your resume and cover letter for consideration.

Quick apply

Refine Your Search

intake specialist jobs in pickering, on

Talent Acquisition Coordinator

Privacy Specialist

Patient Call Coordinator

Medical Secretary Casual

Web Specialist - 6 month Contract

Patient Relations Specialist, Patient Relations

Orthodontic Treatment Coordinator

Project Manager, Provincial Digital Services Delivery

AI Security Specialist

Medical Secretary- Permanent Full time (2 positions)

Medical Secretary - Temporary Full time (one year Contract)

Client Care Coordinator - Service

Senior Manager, Clinical Informatics

Director AI

Bilingual (Spanish) Global Trader Voice Services Specialist

Senior Client Account Manager (Digital Marketing Agency | Paid Ads Experience Required)

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