Prince George Bc Project administrator Jobs – 17 Openings This Week

Project Administrator
Canstar Restorations LP —Prince George, BC
- $50,000–$55,000 a year
- Overtime
- Microsoft Outlook
- Customer service
- Administrative experience
- Dental care
- Tuition reimbursement
Quick apply
Field Project Admin
Allteck Limited Partnership —Prince George, BC
- From $30 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Analysis skills
- Wellness program
- Disability insurance
Quick apply
7d
Project Foreman / Field Supervisor
Irwin Safety —Prince George, BC
- $30–$40 an hour
- Full-time
- Hybrid work
- Team management
- In-person
- Disability insurance
- Dental care
2d
Office Administrator - Facilities
University of Northern British Columbia —Prince George, BC
- $70,215.60–$73,127.60 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
6d
CASUAL Administrative Assistant to Educational Administrator (To Garner Applications)
College of New Caledonia —Prince George, BC
- $37.12 an hour
- Part-time
- Microsoft Powerpoint
- Word processing
- Research
Communications Officer: Digital & Social Media (Leave Replacement)
College of New Caledonia —Prince George, BC
- $67,818 a year
- Full-time
- Marketing
- Word processing
- Writing skills
3d
Accounts Payable and Payroll Administrator
Kwadacha Natural Resources LP —Prince George, BC
- $28–$34 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
6d
Maintenance Person / Electrician
College of New Caledonia —Prince George, BC
- $74,688 a year
- Full-time
- Carpentry
- AutoCAD
- Microsoft Outlook
Growth Marketing Lead
Midnight Marketing —Canada
- $70,000 a year
- Full-time
- Remote
- Team management
- Quality Control
- Recruiting
- Flextime
Supervisor, Bus Facility Maintenance
Metrolinx —Canada
- $93,798 a year
- Full-time
- Supervising experience
- Continuous improvement
- Team management
8d
Total Rewards Analyst - US Benefits (12-18 month contract)
Chemtrade —Canada
- $65,000–$80,000 a year
- Contract
- Remote
- Customer service
- Analysis skills
- Continuous improvement
- Dental care
- Vision care

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Field Project Admin
Allteck Limited Partnership —Prince George, BC
Day-to-day, you will support project leadership with document control, change orders, purchase orders, timesheets, and job billing to keep projects running…
From $30 an hour
Quick apply
7d
Engineering Services Clerk 4 (NCTL MOU 15 FTT) Rebulletin
BC Hydro —British Columbia
For engineering studies, investigation projects and related sections of project/program staffing plans. Prepares engineering project or field study reports,…
$63,200–$68,600 a year
3d

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Project Administrator

Canstar Restorations LP -
Prince George, BC

Quick apply

Job details

Permanent | Full-time
$50,000–$55,000 a year

Qualifications

Clerical processing
Microsoft Outlook
Document preparation
Personal protective equipment (PPE) use
Customer service
Workplace safety policies
Administrative support experience
Restoration
Filing
Administrative experience
Schedule management
Client services
Risk management
Customer service orientation
Data entry
Project management software
Typing
Construction experience
Budgeting
Work order management
Communication skills
Client interaction
Property management
Team coordination
Time management

Full job description

Company Overview

URS is a Northern BC restoration company, and has recently become a member of the Canstar Group of Companies. With branches in Prince George, Smithers, Terrace, and Quesnel, URS focuses on helping people after experiencing a fire, flood, or other structural damage to their home or business.

We are a company that builds careers, with training initiatives like the Perfect File building skills that prepare you for the advancement opportunities that we are known for.

Lake days and BBQ’s are some of the fun events that we believe makes the family environment at URS. We are also active in the community, using our talents to do charity builds, and donating part of each project to the BCSPCA.

We take good care of our team too! We like to have fun and celebrate our success.

Position Overview

The Project Administrator responsibilities include working closely with our project management team to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.

Duties and Responsibilities

Open jobs in PSA Web & Encircle
Review jobs opened by Call Center and fix/update missing or incorrect information
Guide the policyholder/client to upload photos & sign Work Authorization in Encircle
- Coordinate with internal staff to have Work Authorization signed if the policyholder/client is not comfortable with this
- Upload Work Authorization to XA when required
PSA date entry – Loss, Received, Contacted, Inspected, Actual Start, Target Completion, Actual Completion, COC uploaded, Last Day on Job (when applicable), Production closed, Approved, estimate uploaded (if traditional quote), enter scope date and sent 24-hour date report and HMI date
Confirm XA & Symbility date entry – Contacted, planned inspection, inspected, Target start, Job started, Target complete, Completed
Create estimated revenue work orders within 24 hours of site inspection
- Update estimate revenue work orders when quote/estimate is approved
Forward 24-Hour Reports to clients through PSA & upload to XA when required
Upload Emergency Scope to Encircle
Send traditional scopes to clients as required
Confirm Deductible, Inspection/Estimation Fee, and Interim Invoice requirements and request invoice creation/submission
Assigning gatekeeper for estimating once all info is collected
Review “Received Jobs Report” or “Job Management Report” daily – Check for new jobs that are missing the estimated revenue and check for any job info. that needs to be updated in PSA
Review jobs in PSA whenever you are in them to – Check for missing dates (“Not Started”, “Not Contacted”, “Not Inspected”, “Not Completed”).
Issue RFQs to sub-trades
- Track sub-trade quotes and follow-up to ensure timely submission – Notify PM when all sub-quotes received for quoting purposes
Create/format & send traditional quotes and/or scopes to clients
Collect/send information to estimating team to prepare/revise estimates
- Follow up on questions from the estimating team, and ensure timely PM approval/upload
Enter, coordinate, maintain, and communicate job schedules
Maintain property access and contact information in PSA
Issue and track all work orders
File management (PSA) – Save in-coming attachments, ensure proper uploading and labelling in PSA
Maintain ongoing communication with property owners, PM Team, in-house departments, sub-trades, adjusters, property managers, and owners/tenants to ensure efficient job progress and completion and document them in PSA
Follow up with NR loss list and disposal authorization
Facilitate with new subtrade set up
Request Cost Transfers
WIP report management
Updates/uploads to XA or Symbility as required
Review/Sign/Submit Site Supervisor timesheets
Read & respond to emails as required
General Release Forms
Coordinate disposal of non-restorable content
Complete File Close procedures (including all steps to close off D files, except for the invoice for D file against subtrades).
Check for any required revisions to estimate and inform invoicing, if happening after work completion.
Coordinate Completion Certificate final document sign off with Site Supervisors (upload to XA when required)
Month-end Reports – Job Active Job Management & Open Work Orders (PSA)

Health and Safety

Ensure that self and others adhere to Canstar’s health and safety practices and procedures
Ensure good housekeeping is kept performing work safely and efficiently
Understand safety policies and protocols
Ensure that self and others on site are wearing all required PPE, when required

Who we are looking for:

A Project Administrator’s challenging and fast-paced environment require excellence to keep things running smoothly. They must be able to work well under pressure without sacrificing quality. A good Project Administrator should be detail-oriented, dependable, a problem solver and a good communicator. They have a great attitude and a willingness to do what it takes to get the job done. Other important attributes of a Project Administrator are:

Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) with the ability to accurately type 40 words per minute
Exceptional customer service and interpersonal skills
Ability to multi-task in a fast-paced environment and prioritize in an ever-changing environment
Ability to resolve conflict, prioritize and remain calm in high-stress situations
Ability to use strong coordination and computer skills to maintain ongoing communications with property owners, the project management team, in-house departments and sub-trades to ensure efficient job progress and completion
Ability to receive new jobs via phone/email and enter it into the project management software while coordinating work authorization document signoffs as required.
Ability to think critically and exercise good judgement

Qualifications and Experience

3-5 years of experience in a fast-paced administrative role is essential
3-5 years of experience working in either construction, restoration, property management/strata or insurance preferred
Strong computer skills including Microsoft suite (Outlook, Word, Excel)
The ability to accurately type 40 words per minute
Strong administrative and clerical skills
Strong customer service skills
Ability to multitask and prioritize in an ever-changing environment

Working Conditions

Monday – Friday, day-time hours 8:00 am to 4:30 pm. Occasional overtime is required

Perks of working for Canstar…

Competitive compensation
Extended health and dental benefits for you and your family
Great company culture and career advancement opportunities
Industry-related Tuition Reimbursement (50% - 100% of tuition costs!)

#INDCANSTAR1

Quick apply

Refine Your Search

project administrator jobs in prince george bc

Project Administrator

Field Project Admin

Project Foreman / Field Supervisor

Office Administrator - Facilities

CASUAL Administrative Assistant to Educational Administrator (To Garner Applications)

Communications Officer: Digital & Social Media (Leave Replacement)

Accounts Payable and Payroll Administrator

Maintenance Person / Electrician

Growth Marketing Lead

Supervisor, Bus Facility Maintenance

Total Rewards Analyst - US Benefits (12-18 month contract)

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