You know QuickBooks Online like the back of your hand. You can look at a messy reconciliation or a confusing Shopify payout and get to the root of it over your morning coffee. A 2-year cleanup (where the client's cousin's son "did most of the work already…") landing on your desk, or figuring out the best way to record sales from a new payment processor, lights up a part of your brain. You love turning chaos into a sparking clean balance sheet and P&L.
You have 5+ years of hands-on bookkeeping experience. You've worked inside real client files, juggled multiple deadlines at once, owned the month-end close process, solved WILD transaction issues, filed GST/HST returns, set up integrations to make your work more efficient, and caught errors before anyone else did. You know the importance of documenting your processes, including little quirks and client nuances you uncovered that will make the next month easier than the last.
You're not looking for hand-holding or to learn bookkeeping fundamentals. You're probably already the person others come to with bookkeeping or CRA questions.
Maybe you want to grow into a role that is more client-facing, or runs quality control across the company, or that trains and manages a small team. This is where we see this role potentially leading in the next year.
If that sounds like you, keep reading.
You're tired of:
- Being underused in a role that only gives you repetitive, basic tasks
- Cleaning up avoidable messes because nobody documented the process properly
- Working with people who communicate poorly and expect you to read their mind
You want:
- A role where you own month-end from start to finish, with room to actually implement your process ideas
- Clear expectations, honest feedback, and a small team that communicates well
- A flexible, remote role with room to grow in hours and responsibility
- A company that values systems and initiative, and knows "the way we've always done it" isn't always the best way
About us:
Tiny Empire Bookkeeping is a women-owned bookkeeping partner for small businesses across Canada.
We are entrepreneur-first, systems-driven, approachable, and serious about making the bookkeeping process smoother and maybe even a little FUN for our team and clients. We do gut checks before bringing on clients or team members, and we don't tolerate jerks.
The role:
You'll own the month-end close process for your client roster from start to finish: entering receipts with Dext, categorizing transactions, reconciling accounts, requesting info from clients, and reviewing your own work before handoff. You will run cleanup and catchup projects, and setup new client QBO files, including necessary integrations and documenting new workflows.
You will be a go-to person for technical bookkeeping questions, assist with quality control reviewing other bookkeeper's work, and you'll document the processes you build along the way. To show us you pay attention to detail, you must include the EXACT phrase "Bookkeeping Hero" in your email subject line when sending in your application.
Position details:
- Remote, part-time contractor
- 15 to 20 hours per week
- $27 to $33 per hour
Perks:
- Fully remote, work from anywhere in Canada
- Flexible schedule as long as deadlines and weekly meetings are met
- In the next 12 months, there is the potential to move into a role that is more focused on quality control, team management, or account management, depending on your interest and demonstrated skills.
- Potential path to full-time or employee status
What you need:
- Strong working knowledge of QuickBooks Online
- Confidence with GST/HST filings and year-end prep
- Experience setting up and troubleshooting integrations, AND knowing when an integration is not the solution
- Proactive communication skills and task management
- Strong eye for detail and flagging errors before handing off reports
- Comfortable using AI securely to improve workflows
- Bookkeeping certification, course or diploma, plus 5+ years of on the job experience
- Experience with e-commerce platforms like Shopify
Nice to have:
- Dext, ClickUp, or Notion experience
- Experience with A2X, Phorest, Square, Honeybook, Wagepoint, QBO Payroll
- Cleanup or catch-up project experience
- Inventory tracking, class tracking
Non-negotiables:
- Located in Canada
- Minimum 2 hours daily overlap with Eastern Time, between 9am and 5pm
- Respond to team chat and client requests within 1 business day
- Available for one weekly Zoom meeting in Eastern Time
If these don't work for you, this isn't the right role, and that's okay. We need someone dependable and available in the ways our clients and team rely on.
Application Instructions:
We are looking for someone fantastic to join us as soon as possible, and while we will receive a lot of applications, we already know the right person will stand out. To prove you read this far, include the exact phrase "Bookkeeping Hero" in your email subject line. Applications without it won't be reviewed.
Follow these instructions to apply:
- Email your resume to [email protected]
- Include a 1-3 minute video introducing yourself and why you're a great fit (you can use your phone or Loom for this). OR provide a short introduction via email about why you are the perfect fit (no AI please).
- The subject line of the email MUST be the exact phrase provided in this job description
Deadline to apply: Friday, September 11, 2026
Job Types: Contract, Part-time
Pay: $27.00-$33.00 per hour
Benefits:
Application question(s):
- How would you record a Shopify payout that hits the bank as one lump sum mixing sales, fees, refunds, taxes together?
- Follow the application instructions in the posting and send all requested information to [email protected], using the exact email subject line we provided in the job description. Applications without this exact phrase will not be reviewed.
Experience:
- Bookkeeping: 5 years (required)
Work Location: Remote
