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Philanthropy Coordinator
Shelter Movers —Remote
- $60,000–$66,250 a year
- Evenings as needed
- Remote
- Research
- Microsoft Office
- Administrative experience
- Dental care
- Employee assistance program
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Philanthropy Coordinator

Shelter Movers of Toronto
Remote

Apply Now

Job details

Full-time
$60,000–$66,250 a year

Qualifications

Raiser's Edge
Research
Microsoft Office
Administrative experience
Customer relationship management

Full job description

PHILANTHROPY COORDINATOR

Role Description

WHO ARE WE?

Shelter Movers is a national, volunteer-powered charitable organization providing moving and storage services at no cost to individuals and families fleeing abuse. We collaborate with local businesses and community agencies to support people, primarily women and children, as they transition to a life free of violence. Every year, in collaboration with community partners, our volunteer teams contribute tens of thousands of hours across Canada to support people transitioning to lives free of violence and abuse.

Working at Shelter Movers means creating a meaningful impact for families experiencing abuse. It also means showing allyship and playing a tangible role in breaking the cycle of gender-based violence in Canada. We are growing and looking to add caring, compassionate, competent people to join our team.

At Shelter Movers, we know that diverse backgrounds, skills, and life experiences make us stronger and better equipped to understand and serve our diverse client community. We are committed to creating an inclusive environment where everyone feels valued, respected, and empowered to share their unique perspectives in support of our mission. We welcome and encourage applications from individuals of all backgrounds without regard to age, colour, race, sex, religion or belief, national or ethnic origin, sexual orientation, gender identity or expression, marital status, family or parental status, genetic characteristics, or physical or mental disability, or any other background that sets you apart, AND who share our passion for making a difference.

PURPOSE OF YOUR ROLE

The Philanthropy Coordinator plays a central role in supporting the effectiveness, organization, and day-to-day coordination of Shelter Movers’ philanthropy program. Reporting to the Senior Director of Philanthropy, this role helps keep fundraising activity organized, well-tracked, and moving forward by supporting prospect research, grants and opportunity coordination, stewardship tracking, donor database upkeep, reporting, and team workflow.

This position is ideal for a highly organized and proactive fundraising professional who enjoys building systems, keeping priorities moving, supporting donor strategy, and strengthening team effectiveness behind the scenes. The Philanthropy Coordinator works closely with the Senior Director of Philanthropy, Senior Manager of Philanthropy, Associate Director of Events and Community Engagement, CEO, and colleagues across local chapters across Canada to strengthen fundraising operations and enable frontline fundraisers to focus more time on relationship-building and revenue generation.

YOUR FOCUS

Prospect Research and Portfolio support

Conduct prospect research and preliminary qualification to support donor, corporate, and foundation fundraising strategies
Prepare prospect profiles, donor research, briefing notes, and meeting materials for frontline fundraisers
Support moves management by entering qualified prospects, opportunities, actions, and relevant notes in Raiser’s Edge NXT
Assist with maintaining accurate and up-to-date donor and prospect information, including biographical details, contact reports, relationships, and next steps
Support scheduling and coordination of selected donor and funder meetings for the Senior Director of Philanthropy and CEO

Grants and Stewardship Coordination

Maintain and update calendars of grant deadlines, proposal submissions, reporting requirements, and stewardship commitments and enter and track in Raiser’s Edge NXT
Coordinate and track donor recognition and stewardship commitments to help ensure timely and accurate fulfillment
Assist with the preparation and assembly of grant proposals and reports, including gathering attachments, background materials, budgets, and supporting documents
Maintain shared fundraising resources and application support materials, including templates, governance documents, financial reports, annual reports, impact language, testimonials, and images
Draft and coordinate standard stewardship materials, donor updates, and other fundraising support materials as assigned

CRM, Data Integrity, and Reporting Support

Support fundraisers in maintaining accurate, timely, and complete records in Raiser’s Edge NXT in keeping with internal data standards and business rules
Help reinforce consistent use of the database across the philanthropy team by supporting data integrity and identifying gaps or follow-up needs
Generate reports, queries, mailing lists, and data pulls to support cultivation, solicitation, stewardship, appeals, and event guest list development
Assist with tracking fundraising activity, pipeline progress, proposal submissions, stewardship schedules, and other key performance indicators
Proactively manage donor and prospect lists to support fundraising outreach and engagement activity

Team Coordination and Administrative Support

Assist with coordinating philanthropy team meetings, including scheduling, note-taking, and follow-up tracking
Maintain key fundraising calendars, trackers, and shared tools to support team planning and accountability
Support the development and upkeep of internal procedures, templates, and workflow documents related to philanthropy activity
Provide day-to-day coordination support on selected fundraising projects, campaigns, and team priorities
Collaborate with colleagues across departments to support the execution of fundraising activities and donor engagement opportunities

SKILLS YOU WILL NEED

2 - 4+ years of experience in fundraising, advancement, nonprofit administration, or a related role
Strong project coordination and administrative skills, with the ability to manage multiple priorities and deadlines
Experience supporting fundraising activity such as prospect research, stewardship, grant coordination, donor communications, and CRM management
Experience with Raiser’s Edge NXT
Strong attention to detail and commitment to high-quality, accurate work
Strong judgment, discretion, and ability to handle confidential donor information appropriately
Ability to work collaboratively across teams while also managing work independently
Proficiency in Microsoft Office and Google Workspace

EXTRA USEFUL SKILLS THAT YOU MAY HAVE!

Knowledge of the Gender Based Violence sector, specifically women’s shelters, is an asset.
Advanced understanding and interest in gender studies, including anti-racist, anti-oppressive frameworks and intersectionality of challenges faced by women and particularly survivors of abuse in the local community is an asset.

ROLE DETAILS

JOB TYPE: Full-Time, Permanent, Remote
COMPENSATION: $ 60,000.00 - 66,250.00 Annually
LOCATION: Remote, anywhere in Canada
HOURS OF WORK: 35 hours per week (with some evening and weekend availability as needed)

SOME OF THE EXTRAS!

Flexible Work Schedule
Health/Dental Coverage
Phone Stipend
Employee Assistance Program
Parental Top-up
Paid time-off

Apply Now

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