The Health & Safety Coordinator will provide administrative and program support to the Health & Safety Advisor and broader Production team. This role assists in the daily administration, maintenance, and continuous improvement of the company’s Health & Safety Management System (HSMS) and Production safe work practices.
- Assist with the administration and upkeep of the Safety Management System (SMS)
- Maintain documents, forms, logs, data trackers, SDS library, and records
- Perform scheduled administrative audits (e.g., training records, Intelex entries, documentation completeness)
- Support COR requirements with document preparation, record gathering, and file accuracy
- Ensure version control and standardized formatting across safety documentation
- Assist supervisors with incident reporting and Intelex entry
- Conduct quality checks on incident records, corrective actions, and investigation files
- Track and follow up on outstanding corrective actions
- Work collaboratively with the RTW Team, and provide administrative support as needed
- Support the supervisors through Incident Management by participating in investigations, root cause analysis, writing incident reports for major and critical incidents, conducting trending analysis.
- Assign online training, track completions, and send reminders
- Update and revise training modules (content edits, formatting, uploading)
- Provide operational support functions, including assisting in any capacity as assigned by the Director of Operations to support the smooth, safe and efficient operation at Kent Homes
- Develop Safety program documentation, such as: Policies, code of practice, standard operating procedures, safe work practices
- Schedule internal and external training sessions
- Assist in the education and management of the Contractor Management Program
- Maintain certification records, training matrices, and compliance reports
- Prepare attendance sheets, sign in forms, quizzes, and training packages
- Create and distribute Toolbox Talks, Safety Alerts, newsletters, and safety communications
- Provide support to management, employees and contractors on the review and understanding of OHS act and regulations
- Post safety materials on communication boards and digital platforms
- Assist with coordination of safety campaigns, recognition events, and awareness initiatives
- Provide support to the JOHSC (prepare agenda, meeting minutes, maintain committee documentation)
- Conduct office, production and site inspections, maintain inspection records, and follow up on actions
- Assist in fire drill planning, execution, and documentation
- Certificate or diploma in Occupational Health & Safety, or related field
- 2–5 years' experience
- Experience with safety systems, data entry, or regulatory documentation
Technical / Skill Requirements
- Strong computer proficiency (Excel, Word, Outlook)
- Experience with safety software such as Intelex (preferred)
- Excellent organization, accuracy, and recordkeeping
- Clear written and verbal communication skills
- Ability to handle confidential information
- Positive, service-oriented approach
- Attention to detail
- Organization & time management
- Customer service orientation
- Clear, professional communication
- Continuous improvement mindset
- Adaptability and accountability
Join Kent Homes , one of the largest and most innovative modular home manufacturers based in Atlantic Canada, where quality craftsmanship, innovation, safety and sustainability are embraced by our team members every day. Since 1958, we've been committed to delivering quality built homes with 100% quality assurance, offering tight control over costs, timing, and materials—guaranteeing a seamless process with no surprises. With our 150,000 square foot facility in Bouctouche, New Brunswick, we build year-round, serving communities across the Atlantic Provinces as well as Ontario. Our team is made up of talented builders and other great tradespeople, engineers, sales professionals, and more—all committed to a culture of that ensures employee and customer satisfaction. If you’re ready to make a difference, Kent Homes is the place to build your career !
Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.
