SEIU Healthcare is a union of more than 67,000 members who are frontline healthcare workers in hospitals, long-term care facilities, and homecare agencies in communities throughout Ontario. We advocate with our members by launching progressive member driven programs, adapting best practices, and encouraging new and innovative ideas. We strive to create a society where workers are valued and rewarded for their work. As a result, thriving workers have a greater opportunity to participate and lead in building healthy communities. We provide a strong voice through collective bargaining, labour relations, and political action to ensure frontline workers are heard and respected when decisions about healthcare are being made.
We are looking for individuals with a desire to amplify the voice of workers. If you are passionate about labour and social justice, share our values, and want to work toward changing the lives of workers, then a career with SEIU Healthcare is for you!
For more information, visit www.seiuhealthcare.ca.
POSITION DESCRIPTION:
The Assistant to the Executive Officers is a strategic advisor who provides high-level, confidential support to the Secretary-Treasurer and Executive Vice-President across all their responsibilities, and to the Assistant to the President as needed. This position plays a critical role in supporting executive functions, navigating complex organizational dynamics, and advancing equity and inclusion across the union’s priorities.
The successful candidate will be a skilled communicator, deeply committed to anti-racism and equity, and capable of operating with exceptional discretion and sound judgment. Our Executive Officers count on this position to ensure that strategic and operational initiatives advance in a coordinated and effective way. The position can also be designated to represent the Secretary-Treasurer and/or Executive Vice-President in planning and implementation of the union’s programs, key external relationships, program updates with the management team, and to oversees the preparation and organization of their priority work and schedule.
This position is full-time working at our Head Office in Richmond Hill, Ontario.
DUTIES AND RESPONSIBILITIES:
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Supports the work of the Secretary-Treasurer and Executive Vice-President, including developing and implementing plans related to their priority responsibilities.
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Represents the Secretary-Treasurer and Executive Vice-President with local union staff in union-wide planning, decision-making and operations as assigned.
- Serves as an advisor to the Secretary-Treasurer and Executive Vice-President and supports them in strategic thinking in priority areas, including work with labour movement and political partners.
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Ensures the preparation of the Secretary-Treasurer and Executive Vice-President for key SEIU leadership and external partner meetings, which includes materials preparation and briefing.
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Provides confidential administrative support to the Secretary-Treasurer and Executive Vice-President and acts as liaison between them and internal and external stakeholders.
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Provides schedule management for the Secretary-Treasurer and Executive Vice-President under the pressure of changing priorities and multiple deadlines.
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Provides confidential administrative support as delegated by the Assistant to the President.
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Other duties as assigned.
EDUCATION
At SEIU Healthcare, we understand that the best people do not always have the same access to education, and while post-secondary education is always preferred, we want to make sure nothing stands in the way of finding the right person.
REQUIRED EXPERIENCE
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At least five (5) years’ experience as an Executive Assistant.
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Minimum of one (1) year of directly related experience, preferably in a trade union, political organizations, or similar environments that would prepare you to be successful in supporting our elected leaders.
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Proven experience working across diverse communities and navigating complex organizational dynamics with sensitivity and discretion.
REQUIRED SKILLS AND QUALIFICATION
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High degree of initiative, good judgement, organizational skills, and the ability to work under strict deadlines.
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A demonstrated commitment and deep understanding of anti-racism, equity, and the lived experiences of equity deserving individuals and underrepresented groups.
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A track record of being able to navigate race, gender, and power dynamics thoughtfully to lead in a manner that advances equity and inclusion of everyone.
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Exercises a high level of autonomous decision making and problem-solving skills.
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Strong planning skills, ability to discern priorities, and manage multiple responsibilities.
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Ability to determine priorities and problem solve with minimum supervision.
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High Emotional intelligence and professional self-management while under pressure.
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Proficiency in the use of a personal computer, including the ability to use Windows, e-mail, and the internet.
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Willingness to work long and irregular hours, including weekends and evenings and holidays as required.
OTHER REQUIREMENTS
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A valid driver’s license and access to a personal vehicle is preferred.
PHYSICAL DEMANDS/ WORKING CONDITIONS / ENVIRONMENT
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Repetitive tasks requiring sustained concentration in researching and responding to inquiries.
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Dealing with different personalities and members in challenging situations.
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Remain in the seated position for long periods of time.
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Using a computer for long periods of time.
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Lifting and moving supplies and materials up to 25lbs.
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Driving, air travel, cross-border travel, and attendance at off-site meetings
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Exposure to medical, healthcare, and office environments.
APPLICATION
Written applications that detail your qualifications and experience should be submitted on our career portal.
Please note that the Employer reserves the right to transfer or assign staff anywhere within the SEIU Local 1 Canada jurisdiction.
Vacancy Disclosure
This posting is to fill an existing vacancy within SEIU Healthcare.
Artificial Intelligence Disclosure
Please note that SEIU Healthcare may use artificial intelligence (AI) tools to assist in screening, assessment, or selection of applicants for this position.
WHY SEIU HEALTHCARE?
At SEIU Healthcare, you will find a dynamic and inclusive environment where employees are valued and rewarded for their work. Here are a few things that set us apart:
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Inclusive workplace culture
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Excellent health, dental and insurance benefits to meet the diverse needs of our employees
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Generous vacation and sick leave benefits, inclusive supplemental unemployment benefits
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Fully sponsored employer pension plan
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Investment in employee growth — personal and professional development options
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Working towards a common goal by making a real difference in the lives of people
EQUAL OPPORTUNITY
SEIU Healthcare thanks all applicants for their interest. We are committed to diversity in our workplace and encourage applications from all visible minority groups, women, Aboriginal persons, persons with disabilities among other self-identified diverse groups. We also provide accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources. Please note that only individuals who are selected for interviews will be contacted.
