Saanich, Bc Executive & personal assistants Jobs – 5 Openings This Week

Head's Office Administrator
Shawnigan Lake School —Shawnigan Lake, BC
- $42,000–$45,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
- Store discount
- Disability insurance
Quick apply
10d
Executive Assistant, to the Chief Executive Officer and Head of School
St. Margaret's School —Victoria, BC
- $78,000–$95,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
Quick apply
10d
Program Assistant, Administration - BC Cancer Victoria
BC Cancer —Victoria, BC
- $49,445–$64,897 a year
- Full-time
- Microsoft Word
- Word processing
- Microsoft Office
11d
Administrative Assistant, Private Equity (12 month fixed term)
British Columbia Investment Management Corporation (BCI) —Victoria, BC
- $62,000–$69,000 a year
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
- Dental care
- Paid time off

More jobs to discover

Find similar jobs that you might be interested in.

Executive Assistant, to the Chief Executive Officer and Head of School
St. Margaret's School —Victoria, BC
Expertise in the development and maintenance of complex filing systems including working knowledge of privacy and freedom of information legislation.
$78,000–$95,000 a year
Quick apply
10d
Chief of Finance and Operations
St. Margaret's School —Victoria, BC
Actively encouraging applications from groups facing historical or current equity barriers, the institution is committed to fostering an equitable, diverse, and…
$190,000–$240,000 a year
Quick apply
13d

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Executive Assistant Office of the CEO
Confidential —Markham, ON
In coordination with other administrative team members, liaise with philanthropies, support execution of office events, social committee planning and other…
$90,000–$115,000 a year
Quick apply
4d
Executive Secretary
Westfield Secondary School —Toronto, ON
The Executive Secretary will provide administrative support to the senior management team, ensuring smooth and efficient day-to-day operations of the school’s…
$19.25 an hour
Quick apply
7d

Show more jobs in cities nearby

I want to receive the latest job alerts for executive & personal assistants in saanich, bc

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive & personal assistants jobs near saanich, bc

Program Assistant jobs in Victoria, BC

Private Equity Associate jobs in Victoria, BC

Program Assistant jobs in St. Catharines, ON

Program Assistant jobs in St. John's, NL

Program Assistant jobs in North Vancouver, BC

Atlantic Immigration Program jobs in Nova Scotia

Accounting Assistant jobs in Mississauga, ON

Program Assistant jobs in Brampton, ON

Medical Office Assistant jobs in Nanaimo, BC

Family Responsibility Office jobs in Toronto, ON

Office Administrator jobs in Markham, ON

Contract Administrator jobs in Vancouver, BC

Office Assistant jobs in Surrey, BC

Office Administrator jobs in Fort Saskatchewan, AB

Medical Office Assistant jobs in Regina, SK

Office Administrator jobs in Kingston, ON

Office Administrator jobs in Qualicum Beach, BC

Research Associate jobs in Calgary, AB

Private Equity Associate jobs in Toronto, ON

Rbc Private Banking jobs in Vancouver, BC

Head's Office Administrator

Shawnigan Lake School -
Shawnigan Lake, BC

Quick apply

Job details

Permanent | Full-time
$42,000–$45,000 a year
10 days ago

Qualifications

Microsoft Office
Administrative experience
Organizational skills
Clerical experience
Office experience

Full job description

OUR SCHOOL

Shawnigan Lake School is a leading independent co-educational boarding school for ages 12-18 (grades 8-12) on Canada’s beautiful west coast. Our world-class facilities situated on a stunning 270-acre campus include ten boarding houses, a theatre, film lab, an observatory, salmon hatchery, rowing crew house on the lake, dance studio, state of the art Learning Commons and Library, recording studio, and robotics lab. Our diverse, inter-disciplinary and innovative programming helps shape the next generation of global leaders.

HEAD’S OFFICE ADMINISTRATOR

The Administrator plays a vital role in ensuring the smooth day-to-day operations of the Head’s Office, serving as a trusted source of administrative support with a strong commitment to discretion, professionalism, and loyalty. Reporting to the Director of the Head’s Office, the Administrator undertakes a broad range of critical responsibilities that are essential to the seamless functioning of the office and the effective delivery of services to both the school’s internal and external communities. The role is central to fostering a high-trust environment and upholding the integrity and efficiency of the Head’s Office.

Employment Type: Permanent, 0.8 FTE working generally 32.5 hours per week.

Vacation: Generous time off schedule that typically aligns with school breaks, giving you the opportunity for time off during Spring break, November break, and some of the Summer.

Position Start Date: August 19, 2026, preferred.

Compensation: $42,000 - $45,000 per annum. Starting salary is determined based on the successful candidate’s knowledge, experience, and internal parity.

Lake School offers a nurturing, family-friendly workplace and a competitive compensation package including:

· After 3 months of employment, a full benefits package and RRSP with employer-matched contributions;

· Subsidized lunch to enjoy delicious meals provided on-site;

· Campus Gym and Wellness Centre access.

Shawnigan Lake School is committed to safeguarding and promoting the welfare of children and young people and expects all staff (and volunteers) to share this commitment. Candidates will be required to undergo child protection screening appropriate to the post, including checks with previous employers and a vulnerable sector criminal record check.

To apply, please submit a copy of your resume/CV and cover letter to the attention of Sheryl Nicholas, Director of the Head’s Office, via our Careers Page. https://www.shawnigan.ca/about/careers

ROLES AND RESPONSIBILITIES

Manage executive calendars, appointments, and daily administrative functions for the Head’s Office, including preparing routine correspondence.
Serve as a professional first point of contact for the Head's Office by managing incoming calls, the Executive Office email, and welcoming visitors.
Oversee the organization of records, procurement of supplies, coordination of maintenance requests, and the reconciliation of expense claims and VISA statements.
Coordinate comprehensive travel arrangements, transportation, and itineraries for the Head of School and their family, the Deputy Head, and visiting guests.
Provide collaborative logistical and planning support for key school initiatives alongside the Events Team, including Board Meetings, award ceremonies, and events at the Head’s House.
Assist the Director of the Head’s Office with Board Governance, when required.
Provide support to the Front Office during periods of absence and
Perform other duties as delegated by the Director of the Head’s Office.

REQUIREMENTS

Ability to use discretion and maintain confidentiality
Familiar with a variety of office administrative tasks and processes
Skilled in the use of Google and Microsoft software
Proven record of professionalism, tactfulness, punctuality, flexibility, and dependability
Experience of working in a support capacity to a senior executive preferred
Experience working in a boarding school or campus environment is an asset
Strong verbal and written communications skills
Strong organizational skills and ability to respond promptly and efficiently to requests
Able to act with calmness and clarity in stressful and emotionally charged situations
Experience managing multiple priorities and meeting inflexible deadlines
Ability to be professional in all interactions with students, families, visitors and colleagues.

Shawnigan Lake School is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.

We express our appreciation to all applicants for their interest in this position, however, only candidates selected for an interview will be contacted.

Position closes when filled

Pay: $42,000.00-$45,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Discounted or free food
Employee assistance program
Extended health care
Life insurance
On-site gym
RRSP match
Store discount
Vision care

Work Location: In person

Quick apply

Refine Your Search

executive & personal assistants jobs in saanich, bc

Head's Office Administrator

Executive Assistant, to the Chief Executive Officer and Head of School

Program Assistant, Administration - BC Cancer Victoria

Administrative Assistant, Private Equity (12 month fixed term)

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alerts for executive & personal assistants in saanich, bc

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected