sainte foy qc administrative agent Jobs – 7 Openings This Week

Administrative Assistant, Cruise Operations and Events
Administration portuaire de Québec —Quebec City, QC
- Oracle
- Customer service
- Writing skills
- Flexible schedule
Quick apply
Senior technician – Accounts Payable
Pomerleau —Lévis, QC
- Full-time
- Hybrid work
- English
- Microsoft Office
- Accounting
- Commuter benefits
Executive Assistant
EY —Quebec City, QC
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
Operations Support Agent (Summer Job) - Quebec
InnovMetric Software Inc. —Quebec City, QC
- Contract
- Customer service
- Organizational skills
- Business
- Flexible schedule
1d
Transaction Closing Support, Analyst - QC - (REMOTE)
eXp World Holdings —Quebec City, QC
- Remote
- Bilingual
- Customer service
- English
- Dental care
- Vision care
6d
Specialist Agent I, Debris Management (12-month term)
Intact —Quebec City, QC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
7d
Senior Consultant, Advanced Underwriting
iA Groupe financier / iA Financial Group —Quebec City, QC
- From $80,000 a year
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel

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Sales Representative - Pre-Construction Real Estate
Metropark Realty Inc., Brokerage / New Home Builder —Concord, ON
Valid driver’s license and reliable transportation. Real Estate license (RECO) (preferred). Provide ongoing support, project updates, and sales program…
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Bilingual Administrative Associate
H.A. KIDD & Company Ltd —Toronto, ON
Based onsite in our Toronto office, you will be responsible for being the first point of contact at the front reception to fielding inquiries and providing our…
$42,000–$52,000 a year
Quick apply
1d

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Administrative Assistant, Cruise Operations and Events

Administration portuaire de Québec
Quebec City, QC

Quick apply

Job details

Permanent

Qualifications

French
Oracle
DEP
Customer service
Writing skills
DEC
Administrative experience

Full job description

"From here, we see far!" The vision of the Port of Québec? To be a port recognized by citizens for its responsible land management, respect for the environment, and protection of biodiversity, while positioning itself as a global leader in implementing sustainable supply chains that serve a more resilient economy. With just over 100 employees, the Port prioritizes sustainable development, community engagement, and innovation, while also ensuring the well-being of its team. It offers a stimulating work environment full of challenges, allowing for work-life balance. The Port provides opportunities for professional development, flexible schedules, a health program, and a friendly work atmosphere enhanced by various social activities.
**The use of the masculine form is intended solely to simplify the text.

JOB DESCRIPTION
Reporting to the Cruise and Events Department management, the incumbent provides essential administrative and operational support to ensure the department’s smooth functioning. They coordinate files, billing, follow-ups, communications, and activity planning, while ensuring efficient service to both internal and external clients.
RESPONSIBILITIES

Manage billing in Oracle, follow up on accounts receivable, and handle routine financial tasks (invoice verification, POs, reimbursements, and expenses).
Organize departmental meetings.
Manage administrative files, including those related to vessels.
Follow up with the Legal Department regarding various contracts and calls for tenders.
Welcome visitors and provide general information.
Support the person responsible for managing the cruise ship schedule.
Provide communication support to travel organizers, taxis, marine agents, bus companies, etc.
Ensure client files are up to date and document all needs and specific requirements.
Answer phone calls and emails related to room rental requests for events.
Prepare contracts based on parameters provided by the firm Relèvénement.
Complete and send clients the form related to alcohol permit commitments in the context of a special event permit.
Document and format deliverable follow-ups to present to managers and ensure deadlines are met.
Monitor the progress of ongoing files and keep the supervisor informed of developments and issues encountered.
Act as the first point of contact for the sector, handling requests from internal and external clients or referring them to the appropriate person.
Follow up regularly with suppliers to ensure delivery dates are respected.
Attend event kickoff meetings and prepare meeting minutes.
Prepare room rental contracts.
Verify that all incoming documents (signed agreements, insurance, payments, engineering plans, etc.) comply with contract requirements and are received within required deadlines.
Submit work requests in Guide TI for tasks performed by internal resources.
Submit human resources requests to various partners.
Participate in organizing and coordinating various meetings.
Perform any other related duties.

DESIRED PROFILE

Hold a DEC or DEP in Office Technology or equivalent.
Have at least four (4) years of experience in administrative functions.
Strong writing skills and excellent command of spoken and written French.
Strong concentration skills, ability to manage priorities, and strong organizational and planning abilities.
Strong customer service orientation.
Team player.

Quick apply

Refine Your Search

administrative agent jobs in sainte foy qc

Administrative Assistant, Cruise Operations and Events

Senior technician – Accounts Payable

Executive Assistant

Operations Support Agent (Summer Job) - Quebec

Transaction Closing Support, Analyst - QC - (REMOTE)

Specialist Agent I, Debris Management (12-month term)

Senior Consultant, Advanced Underwriting

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