Make a difference, build life-saving ambulances.
Role: Accounts Payable Coordinator
Location: Saskatoon
Schedule: Part Time (20 to 30 hours weekly, Monday to Friday within 8:00am to 4:30pm)
Crestline Coach, a long-established family-oriented organization in Saskatoon, SK, has grown to become North America's leading ambulance manufacturer and Canada's largest supplier of small to mid-size commercial buses. With safety, innovation, and durability always at the forefront of our business, we now inspire today’s industry standards. Crestline Coach has strong values that align with our culture, demonstrating a customer-centric focus, leadership, integrity, family spirit, and excellence in all we do.
We are looking for an Accounts Payable Coordinator to join our Finance team. This role is responsible for the accurate, timely, and compliant processing of all Accounts Payable transactions. The Accounts Payable Coordinator plays a critical function in maintaining strong vendor relationships by ensuring timely payments, accurate invoice posting, effective communication, and adherence to internal controls. This position also supports month-end close activities and the maintenance of accurate financial records within SAP, while managing high transaction volumes with strong attention to detail.
This is a part-time position with a target of 20 to 30 hours per week. The schedule will be determined at the offer stage and will be based on a mutually agreed, consistent weekly schedule. Hours will be worked within regular business hours (8:00am to 4:30pm).
KEY RESPONSIBILITIES
As the Accounts Payable Coordinator you will:
- Process weekly pay runs and issue vendor remittances.
- Post invoices promptly and accurately, including buses, chassis, freight, warranty, expenses, and recurring payments.
- Manage the AP inbox and respond to vendor and internal inquiries professionally.
- Maintain accurate documentation by scanning and attaching records in SAP.
- Coordinate goods return credits with SCM and ensure proper posting.
- Manage PO Bot exceptions, Action Centre items, and PO discrepancies, ensuring accurate 3 way matching.
- Set up and maintain vendor accounts, including EFT/ACH information, and complete vendor credit applications.
- Support month-end close by preparing accruals, reconciling vendor statements, and completing Braun/Demers reconciliations.
- Run vendor aging reports, email statements, and reconcile general ledger accounts.
- Self-assess and remit PST and GST as required.
- Maintain compliance with company policies, approval limits, internal controls, and audit requirements.
- Contribute to continuous improvement within AP processes.
QUALIFICATIONS
As the Accounts Payable Coordinator, you will have:
- 3+ years of Accounts Payable experience.
- Diploma or post-secondary education in Accounting, Finance, or Business (preferred).
- Experience managing high-volume invoice processing.
- Proficiency with Microsoft Excel and Microsoft Office.
- Strong attention to detail and accuracy.
- Strong written and verbal communication skills.
- Excellent organizational and time-management skills with the ability to prioritize and meet deadlines.
- Professional, customer-service-oriented approach with vendors and internal stakeholders.
- Ability to work independently and collaboratively.
- Adaptability and sound judgment in a fast-paced environment.
WHY CHOOSE CRESTLINE COACH?
Crestline Coach takes pride in a strong company culture that embodies excellence, integrity, trust and innovation. To foster a strong culture, we believe in a progressive, dynamic and solution-based environment and want to prosper amongst the best and brightest in the country. Benefits of working with Crestline Coach include:
- A competitive salary with bonus earning potential including a recruitment referral bonus.
- Health benefits including dental, extended health care, long and short-term disability coverage, accident and serious illness insurance, life insurance, and a health spending account.
- A group registered retirement savings plan that has a 4% matching, occupational vision care, employee, and family assistance programs along with a virtual walk-in clinic that provides unlimited healthcare for you and your family.
- Milestone and service awards at five-year increments.
- Access to CUBBI, a discounted food delivery service of fresh meals from local kitchens, and Sutton Smart Perks Discounts for services and discounts from local businesses.
- Career path and career longevity support by approved professional development opportunities and cost reimbursement, including association memberships.
Crestline Coach Ltd. is committed to fair and inclusive hiring. We welcome applicants from all backgrounds and are dedicated to creating a workplace where everyone feels respected and supported. Accommodations are available upon request during any stage of the recruitment process.
