Saskatoon, Sk Phone operator Jobs – 5 Openings This Week

Office Administrator
Construx Building Products —Saskatoon, SK
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
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Office Administrator

Construx Building Products -
Saskatoon, SK

Quick apply

Job details

Full-time
8 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Administrative experience
Accounting
Payroll
Construction
Manufacturing
Business
Document management systems
Communication skills

Full job description

Construx Building Products is looking for an Office Administrator to join our team.

Benefits:

Medical and dental benefits
RRSP matching
Biweekly pay with direct deposit

Summary

Reporting to the General Manager, the Office Administrator plays a key role in supporting the day-to-day administrative, operational, and financial functions of Construx Building Products. This position ensures efficient office operators while providing administrative support to management, production, accounting, and project teams. The Office Administrator maintains accurate records, coordinates communications, assists with project documentation, and supports payroll, safety, and construction administration processes.

Key Responsibilities

Office Administration & Operations

Manage daily office operations and maintain an organized, professional office environment
Answer and direct phone calls, emails, and visitor inquiries
Prepare, format, and distribute correspondence, reports, contracts, and company documents
Maintain electronic and hard-copy filing systems and ensure document accuracy and organization
Order and maintain office supplies and coordinate equipment or office maintenance as required
Schedule meetings, appointments, and company activities

Construction & Project Administration

Support project managers and leadership with project-related administration
Prepare and maintain project files, contracts, subcontracts, purchase orders, and correspondence
Assist with bid documents, tender packages, and project tracking documentation
Coordinate and track project paperwork, including change orders, RFIs, drawings, and closeout documentation
Maintain accurate records related to project progress and administrative requirements
Liaise with general contractors, suppliers, subcontractors, and clients regarding documentation and administrative matters

Accounting & Financial Support

Assist with accounts payable and accounts receivable processes
Prepare invoices, progress billing, and subcontractor payment documentation as required
Track and organize vendor invoices, statements, and supporting documentation
Support month-end administrative and accounting functions
Assist with expense tracking, purchase order administration, and cost documentation
Maintain confidential financial and company records

Payroll & Human Resources Support

Collect, review, and submit employee timesheets and payroll-related documentation
Support payroll administration and employee record maintenance
Assist with employee onboarding and orientation paperwork
Maintain personnel files and administrative HR documentation
Support recruitment coordination and employee communication when required

Safety & COR Administration

Assist with COR and workplace safety administration requirements
Maintain safety files, training records, incident documentation, and employee certifications
Coordinate and track orientations, safety meetings, and required compliance documentation
Support workplace inspections, audits, and regulatory documentation requirements
Ensure accurate and confidential maintenance of safety and employee records

Communication & Coordination

Serve as a professional point of contact for employees, customers, suppliers, and contractors
Coordinate communication between office, plant, and field operations
Follow up on outstanding administrative tasks and deadlines

Support leadership with special projects and operational initiatives as required

Qualifications & Skills

Certificate or diploma in Office Administration, Business Administration, or related field preferred
Minimum 2–5 years of administrative experience, preferably in construction, manufacturing, or industrial environments
Strong knowledge of Microsoft Office, including Word, Excel, Outlook, and document management systems
Experience with accounting and payroll software considered an asset
Excellent organization, communication, and multitasking skills
Strong attention to detail and ability to maintain confidentiality
Ability to work independently, prioritize workload, and meet deadlines in a fast-paced environment
Knowledge of construction documentation and safety administration considered an asset

Core Competencies

Organization and time management
Professional communication
Accuracy and attention to detail
Problem solving and initiative
Confidentiality and professionalism
Team collaboration and adaptability

Quick apply

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