Scarborough, On Admissions assistant Jobs – 46 Openings This Week

Administrative Assistant - Schools
The Muslim Association of Canada —Toronto, ON
- $39,500–$55,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
STUDENT RECRUITMENT OFFICER - Domestic & International Markets - Secondary Educational Institution
Ace Acumen Heights —North York, ON
- $21 an hour
- Temporary
- Google Suite
- Marketing
- Public speaking
- Flexible schedule
Quick apply
Head of Senior Casa
Unionville College: Montessori, Elementary & Secondary School —Markham, ON
- From $75,000 a year
- Full-time
- CPR Certification
- Microsoft Office
- High school diploma or GED
- Paid time off
Quick apply
10d
Residence Admissions Assistant
York University —Toronto, ON
- $22.51 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6h
School Administrative Assistant II
Sathya Sai School of Toronto - Canada —Scarborough, ON
- $40,000–$42,000 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Disability insurance
- Dental care
Quick apply
4d
Admissions Coordinator - Central Booking - Temporary full-time - 2026-17417
Sunnybrook Health Sciences Centre —Toronto, ON
- Temporary
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Scoring Assistant - (FT)
Prometric —Toronto, ON
- $48,000 a year
- Weekends as needed
- Remote
- Microsoft Excel
- English
- Databases
Quick apply
Administrative Assistant
Abpeo Education Consultants —Toronto, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Registrar, The Glenn Gould School
The Royal Conservatory —Toronto, ON
- $72,000–$75,000 a year
- Full-time
- Customer service
- Administrative experience
- Bachelor's
Copyright & Licensing Assistant
Art Gallery of Ontario —Toronto, ON
- $54,818–$68,541 a year
- Temporary
- Microsoft Word
- Microsoft Excel
- Research
Salesforce Analyst
Canadian Addiction Treatment Centers —Markham, ON
- $60,000–$75,000 a year
- Weekends as needed
- Remote
- Sales
- Salesforce
- Microsoft Office
- Paid time off
Quick apply
Associate Curator, Photography
Art Gallery of Ontario —Toronto, ON
- $89,180–$111,456 a year
- Full-time
- Writing skills
- English
- Research
- Disability insurance
- Dental care
Assistant Manager, HRIS & Payroll
Art Gallery of Ontario —Toronto, ON
- $71,162–$88,907 a year
- Overtime
- Microsoft Excel
- Analysis skills
- Communication skills
Patient Support Assistant (CUPE), Medicine/Cardiology
Oak Valley Health —Markham, ON
- $28.49–$31.30 an hour
- 12 hour shift
- Customer service
- BLS Certification
- Organizational skills
Assistant Director of Resident Care (Markham Long-Term Care Centre)
Mon Sheong Foundation —Markham, ON
- $73,000–$97,000 a year
- Full-time
- CPR Certification
- Nursing
- BLS Certification
Associate Curator, Contemporary Art
Art Gallery of Ontario —Toronto, ON
- $89,180–$111,456 a year
- Full-time
- Writing skills
- English
- Research
Veterinary Assistant
Markham Veterinary Clinic —Markham, ON
- From $17.60 an hour
- Part-time
- Microsoft Word
- Laboratory experience
- English
- Store discount
- Profit sharing
Quick apply
14h
Home Area Assistant (Markham Long-Term Care Centre)
Mon Sheong Foundation —Markham, ON
- $19.20 an hour
- Weekends as needed
- English
- High school diploma or GED
- Organizational skills
Executive Assistant
Canada's Wonderland —Vaughan, ON
- $27 an hour
- Full-time
- Microsoft Office
- Office experience
4d
Office Administrator/Beauty Salon Manager
Marca College —Toronto, ON
- From $52,000 a year
- Weekends as needed
- Sales
- Hair styling
- Front desk
- Store discount
Quick apply
5d

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Administrative Assistant - Schools

The Muslim Association of Canada -
Toronto, ON

Quick apply

Job details

$39,500–$55,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
English
Microsoft Office
Computer skills
Phone etiquette
Communication skills
Time management

Full job description

Job Description – Administrative Assistant (Schools)

The Muslim Association of Canada (MAC) is a nationally incorporated charity with a presence in four provinces across Canada. Our private Islamic schools are registered by the Provincial Ministries of Education. The Administrative Assistant is responsible for assisting the Principal in managing the day-to-day operations of the school and fostering community relations. The incumbent will support the school’s philosophy, align with the goals and curriculum plans, adhere to the policies of the Muslim Association of Canada, and ensure compliance with Provincial legislation.

Reporting Structure: This position reports directly to the Principal/Administrator. The responsibilities of the Administrative Assistant will include, but are not limited to:

Key Responsibilities:

Perform general secretarial duties, including drafting and revising documents, managing correspondence, maintaining both paper and digital files, making photocopies, sending faxes, and opening and following up on files.
Maintain the school calendar, prepare minutes, and handle various administrative tasks as required.
Collect and maintain accurate documentation, providing periodic reports to the Principal as agreed upon, and ensuring that both hard copy and electronic files are organized.
Prepare and track student attendance for all classes, contact parents in case of absence, maintain absence records, and alert parents if a student is close to exceeding their absenteeism limit.
Provide new parents with a tour of the school, answer queries regarding registration, admission, school curriculum, timings, staff, and fees.
Update and maintain a substitute teacher list, and access teaching resources as directed by the Principal.
Maintain up-to-date and accurate student, staff, vendor, and accounting records, both manually and electronically.
Follow up on outstanding fees and dues for the school.
Complete the monthly school fees tracker for tax purposes.
Maintain manual staff sign-in sheets and e-files for payroll purposes, record absences, and collect required information for new staff.
Handle petty cash, ensuring timely replenishment, and prepare supporting documentation for the Accounting Department.
Prepare monthly online filing and claim student subsidies.
Handle any other queries, data, or tasks requested by the head office in a timely manner.
Submit applications for the yearly school license renewal.
Convey messages and queries between the Principal and staff.
Assist the Speech Therapist with student records and consent forms.
Respond to staff queries related to students, school supplies, general school rules, student incidents, and IT concerns.
Order and maintain sufficient washroom supplies for school use.
Liaise with vendors and service personnel for troubleshooting and maintenance.
Check and respond to mail and voicemail messages promptly.
Maintain and update the school notice board; assist in planning, coordinating, and executing school events and functions.
Schedule and reschedule requested meetings, and assist the Principal in various administrative tasks.
Undertake other tasks as assigned by the Principal or Vice Principal.

Qualifications:

Advanced written and spoken communication skills in English, along with strong administrative abilities and excellent telephone manners.
Computer proficiency, including MS Office (Word, Excel, Outlook, PowerPoint), experience with mail merges, and working with customer or donor databases.
Exceptional time-management, organizational, and planning skills.
Ability to prioritize and manage workloads efficiently.
Strong sense of confidentiality, diplomacy, sound judgment, and discretion when interacting with various stakeholders.
A minimum of four years of full-time work experience and/or higher education.
High energy, self-motivation, and flexibility in approach to tasks.

Profile: The Administrative Assistant is an energetic, personable, and highly motivated professional who maintains confidentiality while providing key support to the school. This individual will work independently and collaborate with various team members and committees. As a professional in their own right, the Administrative Assistant will often be the first point of contact for parents, teachers, volunteers, and donors interacting with the organization.

Equal Opportunity Statement MAC is committed to diversity, equity, and inclusion. We provide equal employment opportunities to all, without discrimination based on race, gender, disability, or any other protected status. Accommodations are available upon request during the hiring process.

Quick apply

Refine Your Search

admissions assistant jobs in scarborough, on

Administrative Assistant - Schools

STUDENT RECRUITMENT OFFICER - Domestic & International Markets - Secondary Educational Institution

Head of Senior Casa

Residence Admissions Assistant

School Administrative Assistant II

Admissions Coordinator - Central Booking - Temporary full-time - 2026-17417

Scoring Assistant - (FT)

Administrative Assistant

Registrar, The Glenn Gould School

Copyright & Licensing Assistant

Salesforce Analyst

Associate Curator, Photography

Assistant Manager, HRIS & Payroll

Patient Support Assistant (CUPE), Medicine/Cardiology

Assistant Director of Resident Care (Markham Long-Term Care Centre)

Associate Curator, Contemporary Art

Veterinary Assistant

Home Area Assistant (Markham Long-Term Care Centre)

Executive Assistant

Office Administrator/Beauty Salon Manager

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