The Manager, Financial Operations & Reporting is responsible for leading core accounting operations across BGC Canada, BGCC Foundation, and BGC Alberta. This role oversees payroll processing, accounts payable and receivable functions, month-end close, financial statement preparation, and compliance reporting. The Manager plays a critical role in maintaining the integrity of financial data across Sage Intacct and Salesforce, preparing reconciliations and journal entries, supporting funder reporting, and ensuring audit readiness. The position exercises a high degree of professional judgment and operates with significant autonomy; work is reviewed by senior finance leadership.
Specific responsibilities for this role:
Financial Operations
- Support semi-monthly payroll, including review of exceptions and reconciliation of payroll clearing accounts; import and validate payroll entries within the accounting system.
- Oversee full accounts payable cycle including invoice processing, grant disbursements to member Clubs, expense claims, weekly payment runs, EFT processing via ScotiaConnect, and vendor inquiry resolution.
- Administer corporate card expense reporting process (SAP Concur), ensuring accurate coding, receipt validation, and preparation of journal entries.
- Record and reconcile donations and funds received (EFT, cheque), ensuring completeness and proper classification.
- Prepare and issue invoices for membership fees, licensing fees, and other receivables.
- Provide weekly deposit summaries to Partnerships & Philanthropy for reconciliation purposes.
Month-End & Financial Reporting (Multi-Entity)
- Execute and coordinate assigned components of the month-end close for BGC Canada, BGCC Foundation, and BGC Alberta, ensuring completeness, accuracy, and timely submission for senior review.
- Preparation and posting of journal entries including, but not limited to:
- Prepaid expenses
- Capital assets and depreciation
- Intercompany transactions
- Government salary/overhead support allocations
- Deferred contributions
- Overhead allocations
- Accruals
- Preparation of reconciliations and supporting schedules including:
- Bank reconciliations (including Foundation and Alberta casino/government accounts)
- Accounts receivable and accounts payable aging
- Grant receivables and accrued revenue
- Accrued liabilities
- Reconcile Salesforce donations and grant activity to Sage Intacct monthly, including follow-up with Fund Development and resolution of discrepancies.
- Prepare monthly financial statements for all entities, ensuring accuracy, completeness, compliance with internal policies and ASNFPO standards, and readiness for senior review.
Grant & Funder Reporting
- Prepare financial reports for government and other funders, including compilation of supporting schedules and reconciliation to the general ledger, ensuring compliance with funding agreements and reporting requirements.
- Provide supporting documentation, invoice details, and audit trail evidence requested by funders and external stakeholders.
- Maintain the integrity of the project reporting database, including uploading budgets and actuals, validating data accuracy, and ensuring alignment between financial records and reporting outputs.
- Provide project budget vs. actual reports to program leadership as requested.
Systems & Process Support
- Administer and maintain data integrity between Salesforce and Sage Intacct.
- Participate in system integration initiatives related to grant disbursements and reporting.
- Identify opportunities to improve processes, controls, and reporting efficiency.
- Serve as Salesforce Champion and contribute to system governance discussions.
Compliance & Audit
- Prepare audit schedules and documentation required for annual external audit.
- Respond to auditor inquiries related to accounts payable, revenue, and other assigned areas.
- Prepare GST/HST rebate claims (semi-annual).
- Support preparation of the annual T3010 returns.
Governance & Organizational Participation
- Participate in cross-functional meetings and contribute to organizational initiatives as required.
Scope of Authority
- Financial reporting standards and accounting policies
- Budget oversight and forecasting
- Systems governance
- Maintain audit readiness and documentation
Minimum requirements:
- Post-secondary education in Accounting or Finance; CPA designation (or enrollment) considered an asset.
- Minimum five (5) years progressive accounting experience, preferably in a not-for-profit or charitable organization.
- Strong knowledge of Canadian Accounting Standards for Not-for-profit Organizations (ASNFPO).
- Demonstrated experience managing full month-end close processes across multiple entities.
- Advanced proficiency in Sage Intacct and Salesforce reconciliation.
- High level of proficiency in Microsoft Excel and Microsoft 365 environment, including PowerBI.
- Completion of a criminal records check (every 3-years)
- Strong analytical skills with the ability to exercise professional judgment and identify risks.
- Excellent organizational and time management skills with the ability to manage competing priorities under tight deadlines.
Our Ideal Candidate
- Experience in nonprofit or fund accounting
- Experience with Microsoft 365
- Experience in a charity or not-for-profit organization, ideally in a federated model
- Written and oral French and English fluency
Hybrid Working Environment
The successful candidate can work remotely outside Toronto, Ontario; if in Toronto, they will be expected to work in a hybrid model or full-time out of the national office. When working from home, the incumbent must have a space where they can work comfortably and focus on their tasks. BGC Canada will provide the necessary technology required to get the job done.
Pay: From $65,000.00 per year
Benefits:
- Dental care
- Flexible schedule
- RRSP match
Application question(s):
- Have you obtained, or are you currently in the process of obtaining, a Chartered Professional Accountant (CPA) designation?
- How many years of experience do you have in not-for-profit accounting?
- How many years of experience do you have with full-cycle accounting, including month-end close, reconciliations, accounts payable, accounts receivable, and financial reporting?
- Do you have experience using QuickBooks Online, Sage Intacct, or another accounting system? Please specify.
- What are your salary expectations for this role?
Work Location: Hybrid remote in Toronto, ON M4S 3E2
