Scarborough, On Mail room Jobs – 86 Openings This Week

Executive Assistant
TDS Personnel Ltd —Toronto, ON
- $90,000–$100,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
3d
Receptionist
Dexterra Group —Markham, ON
- $22.50 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
Quick apply
4d
Guest Services Agent (Part-time)
The Hazelton Hotel —Toronto, ON
- $22.00–$23.71 an hour
- Part-time
- Computer literacy
- English
- Hotel
Quick apply
2d
FACILITY ATTENDANT/REGISTRATION CLERK (RELIEF) (1)
Waterfront Neighbourhood Centre —Toronto, ON
- $22.05 an hour
- Weekends as needed
- CPR Certification
- Word processing
- Writing skills
- Flexible schedule
Quick apply
Office Clerk
BELFOR CANADA INC. —Toronto, ON
- $20 an hour
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
- Employee assistance program
Quick apply
FACILITY ATTENDANT/REGISTRATION CLERK
Waterfront Neighbourhood Centre —Toronto, ON
- From $22.05 an hour
- Part-time
- CPR Certification
- Word processing
- Writing skills
Quick apply
Receptionist - Casual
Cogir Senior Living Canada —Toronto, ON
- $18.70 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Front desk
Receptionist Casual Part-time
Cogir Senior Living Canada —East York, ON
- $18.70 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Front desk
3d
Receptionist
Westland Insurance Ltd. —Pickering, ON
- $17.60–$20.25 an hour
- Full-time
- Microsoft Office
- Organizational skills
- Front desk
Quick apply
2d
Resident Manager (Live-In) - North York
Sterling Karamar Property Management —Toronto, ON
- $30,000–$34,000 a year
- Full-time
- Heavy lifting
- High school diploma or GED
Quick apply
Resident Manager (Live-In) - East York
Sterling Karamar Property Management —Toronto, ON
- $38,000–$39,000 a year
- Full-time
- Heavy lifting
- High school diploma or GED
Quick apply
Resident Manager (Live-In) - North York
Sterling Karamar Property Management —Toronto, ON
- $30,000–$34,000 a year
- Full-time
- Heavy lifting
- High school diploma or GED
Quick apply
Site Administrator
FirstService Residential —Toronto, ON
- $43,000–$45,000 a year
- Full-time
- Writing skills
- English
- High school diploma or GED
- Dental care
Quick apply
Site Administrator North York
FirstService Residential —Toronto, ON
- $42,000–$45,000 a year
- Full-time
- Writing skills
- English
- High school diploma or GED
- Dental care
Quick apply
Site Administrator
FirstService Residential —Toronto, ON
- $45,000–$48,000 a year
- Full-time
- Writing skills
- English
- High school diploma or GED
- Dental care
Quick apply
Receptionist Casual Part-time
Cogir Senior Living —East York, ON
- $18.70 an hour
- Microsoft Powerpoint
- Microsoft Word
- Front desk
Receptionist- Casual
Cogir Senior Living —Ajax, ON
- $18.70 an hour
- Microsoft Powerpoint
- Microsoft Word
- Front desk
Receptionist- Casual
Cogir Senior Living Canada —Ajax, ON
- $18.70 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Front desk
Administrative Assistant
Conexus Nuclear Inc. —Toronto, ON
- $48,000–$57,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Windows
- Databases
- Dental care
Quick apply
5d
Assistant, Talent Acquisition
Sinai Health —Toronto, ON
- $28.79–$35.98 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Writing skills
3d

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mail room jobs near scarborough, on

Executive Assistant

TDS Personnel Ltd -
Toronto, ON

Quick apply

Job details

Permanent
$90,000–$100,000 a year
3 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Investment
Record keeping
Microsoft Outlook
Document preparation
Finance
Post-secondary education
Administrative support experience
Filing
Administrative experience
Budgeting
Executive support experience
Appointment scheduling
Adobe InDesign
Communication skills
Client interaction
Team coordination

Full job description

Our client, a leading alternative investment management firm based in Toronto is seeking an Executive Assistant to provide professional administrative support to the executive management team, primarily the CEO. This position is in-office four days a week and the hours are 10am to 6pm.

Responsibilities :

1) Professional Administrative Support (50%)

Provide proactive administrative support including liaising with key internal and external contacts, scheduling and general correspondence to ensure all needs of the Managing Director are met.
Prioritize and organize work to facilitate the smooth running of the business.
Manage and monitor the calendar of appointments, upcoming events and facilitate prioritized response to matters requiring immediate attention. Coordinate agendas, and dispatch meeting invitations and agendas, book meeting rooms and arrange for IT resources and other requirements in support of smooth and efficient meeting facilitation.
Develop and maintain an efficient recordkeeping / filing system to ensure reports, correspondence and financial documentation are maintained and readily available (both electronic and hard copy as required).
Maintain cleanliness of CEO’s office environment and organize CEO’s files and records.
Develop communications and correspondence as required.
Participate in planning, organizing and implementation of events (e.g., roadshows, conferences).
Manages complex international multi-leg travel, often requiring continuous changes, and rescheduling.
Meeting support (e.g., minute taking, summarizing action items and next steps) as required.
Manage expenses.
Screen telephone calls and respond to and resolve moderately complex inquiries or matters of an administrative or operational nature.
Identify and respond to appropriate requests independently and confidentially.
Primary contact for all general inquiries.
Liaise between Managing Director and all other team members.
Develop and leverage relationships with executives and other team members, and externally, to foster and support intra-group coordination while carrying out accountabilities.
Exercise diplomacy and be a professional representative of the team.
Interacts with colleagues, vendors and clients globally, dealing with multiple timezones and cultural implications depending on unique requirements of the business unit.
Will be provided with a company iPhone to monitor urgent requests when they are away from their desk and after-hours.

2) Expense Analysis & Support (10%)

Monitors and analyzes CEO expenses to determine whether personal or company-related.
Works closely with Office Manager to ensure all invoices, vendor payments and receipt tracking related to the CEO are completed in a timely manner.

3) General Office Administration (25%)

Liaise with Office Manager regarding maintenance issues.
Prepares and dispatches outgoing mail, interfaces with selected couriers to ensure packages have been delivered within established timeframes.
Order and approve catering, supplies, stationary purchases and inventory for the team; ensure purchases are within budget.
Maintain document files and archiving of records.
Work with Office Manager to ensure proper maintenance of premises and equipment by monitoring and placing service calls as necessary.
Work with Office Manager to maintain vacation records for the department.
Performs back-up function for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis.
Maintains confidential client information for the business, team, or leadership and ensures information is handled appropriately.

4) Personal Assistance (15%)

Personal assistance consists of personal tasks that will allow the CEO to more easily conduct business, including but not limited to:

Picking up food (snacks/lunch/dinner) or sundries
Booking personal appointments and reservations
Personal travel arrangements

Qualifications:

Minimum 8 years experience as an Executive Assistant supporting CEO or other senior executives.
Proven experience working effectively in a fast-paced environment, dealing with deadlines, and managing conflicting priorities.
Post-secondary education or equivalent experience and other professional related training and development to keep skills current.
Excellent understanding of the processes, policies and procedures required for supporting the team.
Knowledge of investment or financing is a definite asset.
Troubleshooter and diplomat with ability to be the CEO’s ambassador to the inside and outside world.
Free up executives from administrative distractions and help boost productivity.
Professional, discreet, independent, flexible, and resourceful.
Excellent calendar management, filing (digital), meeting preparation, travel planning, and people skills.
Ability to plan and execute team and client events when required.
Strong written and verbal communication skills, including letter writing, minute taking, and presentation preparation.
Detail oriented, extremely well organized; able to manage time and expectations, and effectively multi-task under high pressure.
Advanced PC skills and strong proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
Experience with web tools, creative software and Adobe InDesign an asset.

Working Conditions & Position Details

This role is a full-time permanent position in a professional office environment and will require a minimum of 4 days a week working from the office premises. This role may require the individual to frequently work outside of regular office hours. Normal office hours are 10am-6pm.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Job Type: Permanent

Pay: $90,000.00-$100,000.00 per year

Work Location: Hybrid remote in Toronto, ON

Quick apply

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