Production Staffing Administrator
Location: Scarborough, Ontario
Number of Positions: 1
Vacancy Status: New
Shift: Rotating Shift
Starting hourly Rate: $24.00 - 25.00 per hour
About Us:
Tradition Fine Foods Ltd. is a second-generation family-owned company founded in 1982, based in Scarborough, Ontario. We are a market leader in thaw and serve baking technology, specializing in frozen sweet goods like muffins, croissants, and pastries for retail, foodservice, and contract manufacturing. We are known for our high-quality products, innovation, and advanced manufacturing capabilities.
Our vision is “to provide an unparalleled manufacturing solution experience to the world’s leading food companies and brands”. We have close to 180,000 sq feet of leading-edge bakery production space, in which we produce exceptional bakery products including bars, croissants, pastries, muffins, and brownies for retail and foodservice customers.
Our team creates outstanding value for our customers through innovative solutions, collaborative partnerships, and leading-edge technology, which separates us from other co-manufacturers. We are passionate leaders who love to win, care about our customers and our team members, and take exceptional pride in delivering with excellence in everything we do!
Why Join Us:
Tradition offers a competitive salary and a comprehensive benefits package (health, dental, life, and disability), alongside a commitment to professional growth and career progression. Employees gain access to an RRSP employer match after six months and enjoy unique time-off perks, including four annual personal days and a paid day off for their birthday.
Job Statement:
The Production Staffing Administrator is responsible for the accuracy, integrity, and administration of workforce scheduling, time and attendance records, labor reporting, and agency workforce tracking. Working closely with Production Managers, Supervisors, Staffing Agencies, and the Payroll Coordinator, this role ensures that all employee and agency labor hours are accurately captured, validated, and aligned with approved schedules, company policies, and Ontario employment standards. By proactively monitoring workforce data, this position identifies discrepancies, resolves timekeeping or scheduling issues, and maintains the complete records required to support payroll processing, staffing decisions, and agency invoice reconciliation
Essential Functions:
- Monitor, track, and validate employee and agency labor hours to ensure accuracy and completeness.
- Review and approve employee time and attendance records, including punches, schedule exceptions, and attendance adjustments.
- Collect, audit, and reconcile timesheets, attendance records, and workforce data to identify missing information, errors, and discrepancies.
- Investigate and resolve variances between scheduled and worked hours, missing punches, attendance exceptions, overtime concerns, and labor reporting inaccuracies.
- Collaborate with Production Managers and Supervisors to confirm staffing requirements, schedule adherence, shift coverage, and workforce utilization.
- Maintain accurate agency workforce records and support the investigation and resolution of discrepancies related to agency hours, attendance records, and invoicing.
- Work closely with the Payroll Coordinator to ensure workforce data is accurate, complete, and available to support payroll processing and labor reconciliation activities.
- Monitor compliance with company attendance policies and Ontario Employment Standards Act (ESA) requirements relating to hours of work, overtime, and rest periods.
- Address and document attendance and timekeeping concerns, including unauthorized early clock-ins, recurring attendance issues, and policy violations.
- Generate accurate labor, attendance, scheduling, and workforce reports for operational and management review.
- Maintain accurate records and documentation to support payroll, compliance requirements, operational reporting, and workforce planning initiatives.
- Act as the primary coordinator for workforce scheduling, timekeeping, attendance, and labor data accuracy.
- Demonstrate a high level of accountability, attention to detail, organization, and follow-through.
- Maintain advanced proficiency in Microsoft Excel and the ability to analyze large volumes of workforce and labor data.
- Support Business Unit Leaders (BULs) in aligning, coordinating, and optimizing production scheduling across Supply Chain/Warehouse, Maintenance, Sanitation Planning, and other impacted functions to ensure operational efficiency and effective cross-functional collaboration.
- Participate in required meetings, such as FMEA sessions, to provide input and support decision-making (when required).
- Assist Production Material Administrators (PMA) with inventory transactions in the Warehouse Management System (WMS) and SAP Batch Master to ensure material accuracy and real-time system integrity.
- Conduct cycle counts and support scheduled physical inventory audits within production areas (including Mixing locations), as directed by the Plant Manager or Business Unit Leader (BUL).
- Close daily Work Orders (WOs) using SAP Batch Master, ensuring accuracy, completeness, and timely system updates.
- Provide general operational support and perform additional duties as assigned to support production efficiency and plant objectives
Job Specification:
- High School Diploma (GED) or equivalent.
- Proficient in standard computer applications (intermediate level)
- 1 year of similar work experience in a manufacturing facility preferred.
- Excellent communication skills, both written and oral.
- Training in WHMIS and SDS would be considered an asset.
- Ability to maintain working relationship with coworkers and subordinates.
- Available for shift and weekends work if required.
- Strong attention to detail, especially when using our WMS, Time and Attendance Systems (ADP) and SAP batch master systems, along with strong organizational skills.
- Must maintain good attendance.
Disclosure of AI Use: Please be advised that we use artificial intelligence (AI) tools to help screen and assess applicants for this position.
Interview Process: If you are interviewed for this position, you will be notified of your hiring status (whether a decision has been made) within 45 days of your last interview.
We are committed to creating accessible environments for our team members, candidates and customers. Requests for accommodation can be made at any stage of application and employment processes.
Job Types: Full-time, Permanent
Pay: $24.00-$25.00 per hour
Benefits:
- Company events
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Ability to commute/relocate:
- Scarborough, ON M1L 3Z5: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Will you now or in the future require sponsorship for employment status?
Experience:
- Manufacturing Facility: 1 year (required)
Work Location: In person
