Scarborough On Assistant psychotherapist Jobs – 1 Openings This Week

Administrative Staff/Intake Coordinator
Canadian Centre for Cognitive Behavioural Therapy —Toronto, ON
- $20 an hour
- Part-time
- Microsoft Outlook
- High school diploma or GED
- Psychology
Quick apply

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Administrative Staff/Intake Coordinator

Canadian Centre for Cognitive Behavioural Therapy
Toronto, ON

Quick apply

Job details

Part-time
$20 an hour

Qualifications

Microsoft Outlook
Post-secondary education
Filing
Grasshopper 3D
High school diploma or GED
Psychology
Organizational skills
Computer skills
Social Work
Communication skills

Full job description

Job Summary

The Canadian Centre for Cognitive Behavioural Therapy (CCCBT) is seeking a professional, organized, and client-focused Part-Time Administrative Assistant / Intake Coordinator to support our growing team of mental health professionals.

This role serves as the first point of contact for prospective clients and plays an important role in ensuring a positive and seamless intake experience. The successful candidate will be responsible for managing client inquiries, coordinating appointments, supporting clinicians, and assisting with day-to-day administrative operations.

We are particularly interested in candidates who have previous experience working in psychology, mental health, counselling, psychotherapy, social work, or other healthcare settings and who understand the importance of providing compassionate, professional support to individuals seeking mental health services.

Responsibilities

Respond to new client inquiries by phone and email in a professional and compassionate manner
Conduct client intake and gather relevant information for scheduling and clinician matching
Schedule appointments and manage clinician calendars using Jane App scheduling software
Manage incoming and outgoing calls using Grasshopper phone systems
Monitor and respond to emails using Microsoft Outlook
Maintain accurate client records and administrative documentation
Assist with appointment confirmations, rescheduling, and cancellations
Support clinicians and administrative staff with day-to-day operational needs
Ensure client information is handled in accordance with privacy and confidentiality requirements
Perform general administrative duties including data entry, filing, and record maintenance
Assist with front desk responsibilities when clients attend in person

Qualifications

Current enrollment in, or completion of, post-secondary education in Psychology, Mental Health, Counselling, Social Work, Behavioural Sciences, or a related field is strongly preferred
Experience conducting client intakes, coordinating appointments, or supporting healthcare professionals is considered an asset
Strong computer skills and ability to learn new software quickly
Experience with Jane App, Grasshopper, Microsoft Outlook, or similar platforms is an asset
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Ability to multitask and manage competing priorities
Professional, reliable, and able to work independently
Comfortable interacting with individuals seeking mental health services
Demonstrated ability to maintain confidentiality and professionalism when handling sensitive client information

Schedule & Availability

Part-time position
Evening and weekend availability is required
Hours will vary based on client demand and clinic scheduling needs
Candidates must be flexible and available to work when clients are booked for in-person services
Additional hours may become available as the clinic continues to grow

What We Offer

Supportive and collaborative team environment
Opportunity to work within a leading evidence-based psychology clinic
Valuable experience working alongside psychologists, psychotherapists, and other mental health professionals
Ongoing opportunities for growth and increased responsibilities
Flexible part-time scheduling

Job Type: Part-Time

Work Location: Toronto, ON (In-Person)

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $20.00 per hour

Work Location: In person

Quick apply

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