Squamish, Bc Office administrator Jobs – 3 Openings This Week

Payroll & Administrative Assistant
Miller Capilano Maintenance Corporation —Squamish, BC
- $56,000–$61,000 a year
- Overtime
- Microsoft Word
- Databases
- Administrative experience
- Dental care
- Paid time off
Quick apply
Branch Office Administrator
Edward Jones —Squamish, BC
- Full-time
- Computer literacy
- Computer skills
- Financial services
- Profit sharing
- Designated paid holidays
3d
Medical Office Assistant
Squamish Nation —Squamish, BC
- $57,990–$81,186 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Medical office experience
- Dental care
Quick apply
5h

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Payroll & Administrative Assistant

Miller Capilano Maintenance Corporation -
Squamish, BC

Quick apply

Job details

Full-time
$56,000–$61,000 a year

Qualifications

Microsoft Word
Accounts payable
Post-secondary education
Administrative support experience
Filing
Databases
Administrative experience
Organizational skills
Construction experience
Deposits
Business
Communication skills
Payroll processing
Account reconciliation

Full job description

MILLER CAPILANO MAINTENACE CORPORATION

PAYROLL AND ADMINISTRATIVE ASSISTANT

Job Summary

We are seeking a detail-oriented and organized Payroll & Administrative Assistant to join our team. Reporting to the Accounting Coordinator, this role is responsible for processing payroll, supporting accounts payable functions, and providing general administrative support to ensure smooth day-to-day office operations. The ideal candidate has strong knowledge of payroll practices and employment standards, is comfortable multitasking in a fast-paced environment, and takes pride in accuracy and reliability. This is a great opportunity for someone looking to grow their career in a supportive, team-oriented workplace that plays a meaningful role in highway maintenance operations.

Who We Are

Miller Capilano Maintenance Corporation (MCMC) is the highway maintenance contractor for the incredible Sea to Sky Highway in Southwestern British Columbia. This critical highway connects the edge of Greater Vancouver to one of Canada’s most scenic roadways. Our team is responsible for the continuous maintenance and operation of the highway, ensuring the upkeep of all pavement, structures, signage, and much more. In addition to our highway services, we proudly operate a dedicated paving and road resurfacing fleet.

Our company is unique, comprised of two owners who bring diverse strengths to the table. The Miller Group is a large group of companies operating throughout North America. Capilano Highway Services is a local, family-run company that has been in operation in this part of the province for fifty years. This partnership enables us to deliver solutions and perspectives that many other companies cannot offer.

Key Responsibilities

Payroll

Enter employee timecards into the payroll database
Enter various premiums based on hours of work
Approve request for leaves and email to employees
Determine overtime parameters
Review and submit payroll to the bank for EFT

Accounts Payable

Match purchase orders with payables invoices, code, and prepare for approval
Enter approved invoices, and print cheques
Reconcile quantity/time tickets with invoices
Speak with vendors on payment status
Reconcile monthly statements

Administrative

Maintain a polite phone presence while accurately documenting and passing along information to the appropriate party
Coverage of other positions while coworkers are on leave
Photocopy, fax, scan, and file documents
Prepare bank deposits and deposit cheques
Assist in preparation of Chargeable Maintenance Costs (CMC’s) to Ministry of Transportation
Other duties and responsibilities as assigned

What We Are Looking For

A minimum of 2 years’ experience in an administrative field
Strong phone communication and note-taking skills
Ability to support other positions while coworkers are on leave
Knowledge of employment standards, hours of work and overtime regulations
Construction and/or Highway Maintenance experience is an asset
Post-secondary education, preferably in business administration or a related field
Proficiency in MS Office – Word and Excel
Strong written and verbal communication skills
Excellent organizational skills with the ability to multi-task
Ability to work in a team environment with minimal supervision

Why Work for Us?

At MCMC, we believe in offering a rewarding and balanced work environment where employes can thrive both personally and professionally. Here’s why you’ll love working with us:

Positive & Supportive Work Environment: Join a friendly, team-oriented workplace where your contributions are valued.
Growth Opportunities: We invest in our employee’s professional development, offering training and potential career advancement.
Work/Life Balance: We prioritize your time, offering a schedule that allows you to enjoy your personal life. Our regular hours are Monday to Friday, 7:00 AM to 3:30 PM.
Meaningful Work: Your role is essential in ensuring our office operates efficiently. By supporting a well-functioning organization, you contribute directly to highway maintenance efforts that keep the public safe.

Additional Benefits:

Dental Care: Comprehensive dental coverage to keep your smile healthy.
Extended Health Care: Coverage for a range of health needs to keep you feeling your best.
RRSP Match: We invest in your future by matching your RRSP contributions.

At MCMC, we understand the importance of achieving a healthy balance between career and personal life, which is why we are committed to fostering a supportive and fulfilling work environment. Join our team, where your well-being, professional growth, and success are our top priorities.

Pay: $56,000.00-$61,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Experience:

Administrative: 2 years (required)
Payroll: 1 year (preferred)

Location:

Squamish, BC V8B 0J5 (required)

Work Location: In person

Quick apply

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