TITLE: Payroll Specialist
HOURS: Part-time, 25-30+ hours weekly, flex up as needed
CONTRACT: Permanent
LOCATION(S): Hybrid, Remote First (Head office in Ayr, ON)
REASON FOR VACANCY: New Position
DriverCheck does not use AI in any part of our recruitment process.
JOB PURPOSE
The Payroll Specialist administers full-cycle payroll for DriverCheck employees across Canada, ensuring accurate and timely processing and full compliance with all regulatory and legislative requirements. Reporting to the Senior Manager, HR, People and Culture, the Payroll Specialist maintains data accuracy in the HRIS and payroll system, and administers the RRSP and group benefit programs, government remittances, and year-end filings.
KEY ACCOUNTABILITIES
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Process biweekly payroll accurately and on time across multiple provinces, primarily Ontario and Alberta, for both hourly and salaried employees;
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Ensure accurate and timely processing of each biweekly pay cycle, including any applicable calculations, setting up new hires, processing terminations, reviewing and managing timecards, and processing bonuses and other special payments;
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Verify and input taxable benefits, set up garnishments and other deductions, and prepare ROEs as required;
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Administer the RRSP program, including accurate setup of enrollments, changes and terminations, and ensure contributions are reported accurately and on time;
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Administer the group benefit plan, including enrollments, changes and terminations;
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Manage the monthly, quarterly and annual filing of government remittances, and process applicable payments and reconciliations;
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Manage the full year-end process, including T4/T4A reconciliation, preparation and filing of annual remittances, and preparation of T2200s as applicable;
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Communicate effectively to employees regarding payroll changes, answer any questions, resolve issues, and notify employees of any issues with payments;
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Ensure organizational compliance with federal and local regulations, auditing, and other applicable laws;
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Maintain employee records and HRIS data with a high level of accuracy and confidentiality, including accurate filing of documentation and record keeping;
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Prepare reports for the department and senior management as requested;
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Prepare and complete analysis on data within the payroll system as needed by management and within the HR team;
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Work collaboratively as part of a cohesive HR team and with other departments, especially Finance/Accounting;
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Participate in continuous learning through the National Payroll Institute (provincial requirements, legislative updates etc.);
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Maintain payroll software and identify opportunities for continuous improvement and efficiencies.
Other Duties
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Other duties as assigned to support organizational needs.
Customer Service
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Ensure high levels of quality and professional customer service;
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Work to create a service-driven process;
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Service excellence is a core expectation.
Health and Safety
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Demonstrate commitment to health and safety and set a standard of performance and behaviour (lead by example);
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Communicate expectations for health and safety to co-workers;
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Understand and keep abreast of regulatory requirements in the geographic areas where DC employs staff;
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Assist with conducting hazard assessments, and eliminate or reduce associated risks;
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Ensure incidents are reported and investigated, and that corrective actions are taken;
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Communicate expectations for health and safety to workers and promote health and safety awareness and education;
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Comply with applicable legislation.
QUALIFICATIONS
Education & Experience
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Payroll Compliance Professional (PCP) designation is required
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Minimum three (3) years of experience in payroll management
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Post-secondary education in Finance, Business, or a related field is an asset
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Demonstrated experience managing full-cycle, end-to-end payroll processing
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Experience with the Canadian version of ADP Workforce Now, or another payroll system, is required
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Strong understanding of payroll legislation in Ontario, Alberta, and other provincial jurisdictions
Knowledge, Skills & Abilities
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Excellent computer skills in Microsoft Office, specifically Excel (intermediate to advanced), are required
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Strong knowledge of the Employment Standards Act, Employment Standards Code, and other applicable legislation regarding payroll and benefits compliance
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Ability to work with diplomacy and professionalism
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Ability to adapt quickly to meet deadlines and prioritize time sensitive tasks
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Strong ability to work independently and in a team environment
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Excellent communication skills, including writing and speaking, as well as attention to detail are required
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Self-starter, and will take initiative to investigate efficient and effective processes
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Excellent ability to multitask and work under pressure in a fast-paced environment with a strong sense of urgency
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Works in an organized manner, understanding the importance of confidentiality within the department
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Shows enthusiasm and the ability to jump in and help where needed; has a ‘roll up the sleeves’ attitude
WORKING CONDITIONS
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Must maintain a professional quiet working environment with established reliable high-speed internet.
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Demonstrate and provide flexibility regarding hours of work depending on workload.
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Role supports all time zones across Canada – availability between the hours of 8am-6pm EST is required.
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Minimal Canadian travel may be required.
If you want to work in an environment that is positive, challenging, and safe; where your contributions are valued, this role may be right for you.
DriverCheck is committed to creating an accessible environment for our employees and potential employees; we will attempt to make appropriate accommodations throughout the entire recruitment process. Accommodations are made upon request.
