MacEwan University is seeking a Project Coordinator for a part-time (0.8 FTE) 15-month, non-recurring term opportunity with the School of Continuing Education.
The Project Coordinator is responsible for coordinating the planning, organization, and delivery of projects that advance the School of Continuing Education’s (SCE) strategic goals. Under the direction of the Senior Business Development Officer, the Project Coordinator translates established project goals and priorities into actionable project plans and ensures activities remain aligned with defined outcomes. You will manage project plans, schedules, budgets, and documentation, facilitating communication among internal and external stakeholders, and supporting quality assurance, reporting, and evaluation. By applying project management best practices, you will help ensure that projects are delivered on time, within scope and budget, and in alignment with institutional policies and stakeholder requirements.
Where projects are grant-funded, the role also coordinates compliance, reporting, and financial accountability activities to ensure projects meet funding requirements and deliverables.
Key responsibilities include:
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Coordinating activities, timelines, and roles with multiple stakeholders;
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Breaking down major deliverables into manageable components, integrating milestones into project schedules, and monitoring progress against agreed deadlines;
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Coordinating the people, materials, and services required to achieve project outcomes and program development goals;
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Tracking and reporting on budgeted spending, grants, and/or inventory to support accountability and transparency;
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Coordinating procurement of external services, consultants, SMEs, and other project resources in accordance with university processes; where applicable, ensuring alignment and compliance with funding agreements and guidelines;
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Organizing and facilitating meetings, preparing agendas, records decisions, and following up on action items;
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Managing communication protocols (e.g., shared calendars, resource repositories, process maps) to ensure clarity and accountability among internal and external stakeholders;
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Managing events, focus groups, and sector consultations;
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Preparing and maintaining accurate project documentation, including contracts, agreements, meeting minutes, records, and progress updates;
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Preparing status updates, briefing notes, presentations, updates, and final reports for leadership and stakeholders; and
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Collaborating and communicating effectively with all project stakeholders with an appropriate cadence.
You will have:
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Strong project coordination skills with a solid understanding of project management principles, methods, and techniques;
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The ability to navigate and coordinate multistakeholder projects;
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The ability to define and refine project requirements throughout the project lifecycle, ensuring clarity and alignment with outcomes;
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Demonstrated ability to problem-solve, assess situations, think critically, and apply sound judgment in making timely and informed recommendations;
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Strong collaboration and communication skills;
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Strong analytical and decision-making skills with keen attention to detail and accuracy;
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The ability to navigate sector-specific communications, spaces, and networks;
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The ability to develop trust by consistently displaying honesty, integrity, and ethical conduct in all interactions, fostering credibility, accountability, and strong working relationships with colleagues and stakeholders;
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The ability to identify, assess, and mitigate risks related to project scope, timelines, funding requirements, and deliverables;
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Excellent verbal and written communication skills, with the ability to articulate complex information, prepare reports, and tailor messaging to diverse audiences;
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Demonstrated self-motivation and initiative, effectively working independently while collaborating productively within a team environment to achieve shared goals and deliver results;
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Strong interpersonal, collaboration, and conflict resolution skills that enable positive and productive stakeholder relationships;
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Excellent organizational and time management skills with the ability to adapt to shifting priorities, manage multiple deadlines, and maintain focus under pressure;
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Proficiency in Microsoft Office Suite and collaboration platforms; and
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Experience using Asana, Hubspot, SIS and Outlook, Sharepoint and Teams would be considered an asset.
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A minimum of a Bachelor’s degree in Business Administration, or related field.
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A minimum of 3 years of project coordination experience, preferably in a post-secondary or public sector environment.
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Demonstrated experience coordinating projects with multiple stakeholders.
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Experience with budget tracking and reconciliation.
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Experience or knowledge of the transportation sector would be considered an asset.
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Experience working on multi-stakeholder projects would be considered an asset.
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Experience with grant-funded projects, compliance reporting, or government funding agreements would be considered an asset.
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Experience supporting program or curriculum development projects would be considered an asset.
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An equivalent combination of education and experience may be considered.
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This position is on campus only.
When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:
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Competitive base pay
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Flexible benefits package
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Continuous learning culture
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Opportunities for career growth
