St. Thomas, On Administrator Jobs – 57 Openings This Week

Property Coordinator/Data Entry Administrator
Anast Holdings —London, ON
- $20–$24 an hour
- Full-time
- Microsoft Office
- Administrative experience
- QuickBooks
- Flexible schedule
Quick apply
Property Administrator
Red Cap Canada Property Management Ltd —London, ON
- $21–$23 an hour
- Part-time
- Administrative experience
- QuickBooks
- Data entry
Quick apply
14d
Senior IT Network Administrator
Confidential —London, ON
- $78,000–$85,000 a year
- Full-time
- Azure
- Computer Science
- Maintenance
- Dental care
- Employee assistance program
Quick apply
8d
Sales & Estimation - Programs Service Representative London
Great Northern Insulation —London, ON
- Part-time
- Salesforce
- Organizational skills
- Communication skills
Quick apply
3d
Sales & Estimation - Sales Operations Coordinator
Great Northern Insulation —London, ON
- $48,000 a year
- Full-time
- CRM software
- Microsoft Office
- Administrative experience
Quick apply
Jr. Project Coordinator
Bre-Ex Construction Inc. —London, ON
- $25 an hour
- Full-time
- Microsoft Excel
- Inventory control
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Database Administrator
Utilismart Corporation —London, ON
- $86,000–$95,000 a year
- Hybrid work
- Oracle
- Management
- Computer Science
Quick apply
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Supervising experience
- Team management
- Budgeting
- Dental care
Quick apply
11d
Patient Care Coordinator - Fairview Dentistry
Dentalcorp Canada —St. Thomas, ON
- $25–$30 an hour
- Full-time
- Databases
- Administrative experience
- Communication skills
- Employee assistance program
Quick apply
12d
Office Administrator (Inventory)
EllisDon Group —London, ON
- $50,000–$60,000 a year
- Full-time
- Inventory management
- ERP systems
- Administrative experience
Administrator, Vehicle Program (Contract)
PowerCo SE —St. Thomas, ON
- $51,090–$63,860 a year
- Contract
- English
- Microsoft Office
- Databases
Dental Receptionist/Administrator
Fairview Dentistry —St. Thomas, ON
- $25–$30 an hour
- Full-time
- Medical office experience
- Data entry
- Organizational skills
- Dental care
Quick apply
Administrator, Office Support
First Canadian Title Company Limited —London, ON
- $40,380–$48,510 a year
- Full-time
- Microsoft Outlook
- Time management
- Employee stock purchase plan
- Designated paid holidays
Quick apply
Administrator, Office Support
FCT —London, ON
- $40,380–$48,510 a year
- Full-time
- Microsoft Word
- Time management
- Office experience
- Employee stock purchase plan
- Paid time off
Marketing & HVAC Services Administrator
Abode Home Comfort Ltd. —St. Thomas, ON
- $23–$26 an hour
- Full-time
- CRM software
- Microsoft Outlook
- Marketing
- Wellness program
- Dental care
Quick apply
Temporary Research Administrative Assistant I - ICES Western, London Health Sciences Centre Research Institute
Victoria Hospital —London, ON
- $26.59–$33.24 an hour
- Temporary
- Microsoft Outlook
- Administrative experience
- Bachelor's
AP-AR Administrator, Finch Chevrolet
Finch Chevrolet —London, ON
- $18–$20 an hour
- Full-time
- Microsoft Office
- Organizational skills
- Time management
Quick apply
Office & Executive Administrator
TechAlliance of Southwestern Ontario —London, ON
- $51,500–$54,250 a year
- Full-time
- Hybrid work
- Inventory management
- Administrative experience
- Continuous improvement
Quick apply
Finance Administrator
All Terrain Property Maintenance Inc —London, ON
- $24–$30 an hour
- Hybrid work
- Continuous improvement
- QuickBooks
- Organizational skills
- Employee assistance program
Quick apply
4d
Sales Administrator
LBMX —London, ON
- $55,000–$57,000 a year
- Full-time
- CRM software
- Microsoft Outlook
- Customer service
- Employee assistance program
Quick apply

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Property Coordinator/Data Entry Administrator

Anast Holdings
London, ON

Quick apply

Job details

Full-time
$20–$24 an hour

Qualifications

Record keeping
Supplier management experience
Administrative support experience
Filing
Microsoft Office
Property leasing
Administrative experience
Customer service orientation
QuickBooks
Data entry
Organizational skills
Contracts
Payroll
Work order management
Communication skills
Facilities maintenance
Property management
Team coordination
Event logistics coordination
Time management
Office experience

Full job description

Property Coordinator & Ribfest Administrator

Position Overview

We are seeking a dynamic, highly organized, and detail-oriented Property Coordinator & Ribfest Administrator to join our growing team.

This is a dual-role position supporting both our property management operations and our Ribfest program. The successful candidate will play an important role in keeping day-to-day operations organized, ensuring accurate data entry and documentation, coordinating with tenants, contractors, vendors, and event teams, and following tasks through to completion.

Strong organizational skills, attention to detail, time management, and the ability to prioritize competing demands will be essential to success in this position. We are looking for someone who takes initiative, communicates effectively, follows up consistently, and is comfortable working in a fast-paced environment where priorities can change quickly.

This is an exciting opportunity for an energetic and motivated individual to grow with an organization that is actively expanding.

Property Coordinator

Key Responsibilities

Coordinate maintenance requests, repairs, inspections, and service calls, ensuring timely follow-up and completion.
Serve as a primary point of contact for tenant inquiries, concerns, move-ins, move-outs, and general property-related communication.
Schedule and coordinate access for contractors, vendors, trades, and service providers.
Liaise with contractors and vendors to obtain updates, confirm completion of work, and address outstanding issues.
Monitor rent accounts and delinquencies, follow up on outstanding balances, and take appropriate action to resolve arrears.
Prepare and issue LTB notices and forms as required, including N4, N8, N9, N13, and other applicable documentation, while tracking matters through to completion.
Attend Landlord and Tenant Board hearings as required.
Maintain accurate and up-to-date tenant, property, and lease records in Property Vista.
Maintain lease documentation, service contracts, work orders, inspection reports, notices, correspondence, and other property records.
Assist with lease administration, renewals, rent-related communications, and tenant documentation.
Ensure all relevant tenant and lease information is accurately updated in Property Vista.
Coordinate and assist with property inspections, identifying maintenance, safety, cleanliness, and compliance concerns.
Track work orders, contractor progress, invoices, and property-related expenses.
Utilize QuickBooks to process, monitor, and pay vendor and supplier invoices.
Assist with unit turnovers, including coordinating cleaning, repairs, keys, access, inspections, and readiness for occupancy.
Follow up on outstanding maintenance and administrative items to ensure they are completed within expected timelines.
Assist with preparing reports, notices, tenant communications, and internal updates.
Support compliance with applicable property standards, safety requirements, company policies, and local regulations.
Maintain organized electronic and physical filing systems.
Perform general administrative duties and other related tasks as assigned.

Ribfest Administrator

The Ribfest Administrator provides the administrative coordination, information, resources, and logistical support required to ensure Ribfest events are organized, compliant, and successfully executed.

Key Responsibilities

Complete and submit event applications and required documentation accurately and within established deadlines.
Apply for and coordinate required permits and licenses.
Ensure required insurance coverage and certificates are current and available.
Coordinate event utilities and required site services.
Coordinate travel arrangements and accommodations for Ribfest teams as required.
Communicate event requirements, timelines, and logistics to Ribfest teams and internal staff.
Maintain accurate records of permits, insurance certificates, applications, bookings, contracts, and other event documentation.
Utilize QuickBooks to process and pay event-related vendor and supplier invoices.
Coordinate payment equipment and ensure required payment systems are available, operational, and ready for use at event sites.
Assist with payroll administration and ensure required payroll information is collected and submitted accurately and on time.
Track outstanding event requirements and follow up with the appropriate individuals to ensure deadlines are met.
Assist with event logistics, administrative preparation, and on-site requirements as needed.
Maintain organized Ribfest files and records throughout the event season.
Communicate proactively with the Ribfest Coordinator, Team Leads, vendors, suppliers, and internal departments.
Identify potential issues or missing information before they become operational problems and take appropriate action to resolve them.
Perform other Ribfest administrative duties as assigned.

Qualifications & Skills

Previous office, administrative, property management, or coordination experience required.
Strong attention to detail and accuracy in data entry and record keeping.
Excellent organizational and time-management skills.
Ability to prioritize multiple tasks and manage competing deadlines.
Strong follow-up skills with the ability to see tasks through to completion.
Excellent written and verbal communication skills.
Comfortable communicating with tenants, contractors, vendors, suppliers, and internal team members.
Proficient with Microsoft Office, email, and general computer applications.
Experience with Property Vista and QuickBooks is considered an asset.
Ability to learn new software and systems quickly.
Strong problem-solving skills and the ability to take initiative.
Ability to work independently while also contributing effectively to a team.
Professional, energetic, dependable, and service-oriented approach.
Ability to remain organized and composed in a fast-paced environment where priorities may change.

What We Are Looking For

The successful candidate is someone who is organized, proactive, accountable, and detail-oriented. You should be comfortable managing multiple priorities, following up with others, and ensuring that nothing falls through the cracks.

If you enjoy staying busy, solving problems, communicating with people, and taking ownership of your responsibilities, we would love to hear from you.

Join our team and play an important role in supporting our growing property management operations and successful Ribfest program.

Pay: $20.00-$24.00 per hour

Benefits:

Discounted or free food
Flexible schedule
On-site parking

Work Location: In person

Quick apply

Refine Your Search

administrator jobs in st. thomas, on

Property Coordinator/Data Entry Administrator

Property Administrator

Senior IT Network Administrator

Sales & Estimation - Programs Service Representative London

Sales & Estimation - Sales Operations Coordinator

Jr. Project Coordinator

Database Administrator

Executive Director (Administrator) (Orillia)

Patient Care Coordinator - Fairview Dentistry

Office Administrator (Inventory)

Administrator, Vehicle Program (Contract)

Dental Receptionist/Administrator

Administrator, Office Support

Administrator, Office Support

Marketing & HVAC Services Administrator

Temporary Research Administrative Assistant I - ICES Western, London Health Sciences Centre Research Institute

AP-AR Administrator, Finch Chevrolet

Office & Executive Administrator

Finance Administrator

Sales Administrator

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