Sydney, Ns Executive assistant Jobs – 2 Openings This Week

Executive Administrative Assistant
Port of Sydney Development Corporation —Sydney, NS
- $45,000–$55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
12d

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Executive Administrative Assistant
Port of Sydney Development Corporation —Sydney, NS
Act as the first point of contact for office visitors and telephone inquiries, responding to inquiries and directing requests as appropriate.
$45,000–$55,000 a year
Quick apply
12d

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Executive Assistant
TDS Personnel Ltd —Toronto, ON
Screen telephone calls and respond to moderately complex inquiries or matters of an administrative or operational nature.
$90,000–$100,000 a year
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Executive Assistant to CEO
Bravura Architectural Products —Whitby, ON
Exceptional written communication skills with a demonstrated ability to manage high-volume executive email and telephone screening. How You Will Make an Impact.
$60,000–$80,000 a year
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4d

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Executive Administrative Assistant

Port of Sydney Development Corporation
Sydney, NS

Quick apply

Job details

Full-time
$45,000–$55,000 a year
12 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Accounting
Organizational skills
Payroll
Business
Communication skills
Time management

Full job description

Overview

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our team. The successful candidate will provide comprehensive administrative and executive support to the CEO, while assisting with the day-to-day administrative operations of the organization. The role requires strong organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a diverse and fast-paced environment.

Responsibilities

Act as the first point of contact for office visitors and telephone inquiries, responding to inquiries and directing requests as appropriate.
Perform day-to-day administrative functions, including records management, document preparation, correspondence, mail handling, and general office duties.
Provide proactive and high-level comprehensive support to the Chief Executive Officer ensuring efficient coordination of daily priorities and activities.
Provide administrative support for financial and payroll functions, including bank deposits, collecting payments, reconcile Visa statements, prepare travel expense claims, and act as backup payroll support as needed.
Provide administrative support and assist with a variety of tasks for all staff across the organization.
Coordinate staff travel logistics, organize staff meetings, prepare and distribute meeting minutes.
Support the leadership team by tracking action items, monitoring deadlines, and coordinating follow-up as required.
Provide administrative and coordination support for Board of Directors meetings and related governance activities.
Assist in the planning and coordination of internal events.
Administer parking passes, maintain and update records, provide updated information to Security Supervisor as needed.
Maintain office supply inventory and ensure supplies are organized and readily available.

Experience

Diploma or certificate in Business Administration, Office Administration, or a related field.
3–5+ years of administrative experience, preferably including executive support, required.
Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience with accounting and payroll software is an asset.

Core Competencies

Exceptional organizational and time management skills, with the ability to prioritize competing demands
Professional written and verbal communication skills
Sound judgment, discretion, and the ability to maintain confidentiality
Strong attention to detail and accuracy
Proactive, self-motivated, and able to take initiative
Strong interpersonal and relationship-building skills
Effective problem-solving and critical thinking abilities
Ability to work independently and collaboratively within a small team
Flexible and adaptable in a fast-paced environment

How to Apply:

To be considered for this position, applicants must email a resume and a cover letter outlining their relevant experience and qualifications to [email protected].

Applications received without both documents will not be considered.

Pay: $45,000.00-$55,000.00 per year

Benefits:

Dental care
Extended health care
On-site parking
Paid time off
RRSP match

Work Location: In person

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Executive Administrative Assistant

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