Summary
Southpoint Equipment is a business that sells and services farm equipment, light industrial, consumer and turf equipment in the local and regional area. We represent such legendary brands as Kubota, Massey Ferguson, Gleaner, Great Plains and Kress, as well as other shortlines. We are a customer focused business, and require a team member that fits our culture.
Job Summary
This position is responsible for ensuring timely and complete posting of payables, cash receipts and cash disbursements. They identify errors and correct them, and report areas of interest to the Finance Manager.
The payroll aspect includes processing bi-weekly payrolls to the full and part time staff. This includes timely and accurate reporting of payroll data. Integrity, strong attention to detail and customer service are crucial for this role. In addition, this position requires an understanding of our benefits program, RRSP program, commission program and requires the posting of journal entries.
The Accounting and Payroll Administrator position is responsible for assisting the Finance Manager with the company's financial plans and policies, its accounting practices, and the conduct of its relationships with both internal employees and external vendors and lending institutions.
Job Duties
a) Main Duties
- Vendor relations- monitoring incoming emails, mail, calls (and any other form of contact) from vendors, ensure invoices are approved, recorded and paid on a timely basis. Ensure vendor statements are balanced and vendor request are either handled or escalated to the Finance Manager. Oversee accounts payable.
- Payroll and employees- coordinate with the HR department to ensure payroll is processed and recorded on a timely basis. This includes biweekly and ad-hoc payroll processing, and multiple standard report creation and delivery. Ensure monetary transactions with any employee are recorded. Monitor any employee receivables and oversee collection. Ensure compliance with government, company policy and payroll legislation including timely reporting and remittances.
- Customer relations- monitoring and responding to incoming emails, mail, calls (and any other form of contact) from customers related to their accounts, invoices and any other accounting related inquiry. If applicable, redirect the contact to the correct staff person. Ensure customer statements are sent out monthly. Oversee accounts receivable maintenance.
- Bookkeeping- oversee the maintenance of the general ledger accounts (including but not limited to preparing checks, account coding and posting invoices, preparing deposits, journal entries, reconciliations, petty cash).
- Liaise with other people in the company and assist with accounting related functions they may need assistance with.
- Maintain up to date schedules for debt, lease, capital asset and other required items.
- Maintain year-end working papers and spreadsheets and assist with preparation for any audits or independent reviews with support from management.
- Complete monthly reconciliation for assigned accounts.
- Assist in maintaining policy and procedure documentation for complex financial and accounting issues.
- Maintain an accurate and complete trail of supporting documentation for all financial and bookkeeping activities.
- Maintain up-to-date, complete and systematic filing system to support book-keeping and financial records.
- Comply with all IT and data security policies, procedures and practices.
- Answering phone calls and directing calls to the appropriate department. This responsibility is shared in with other departments onsite.
- Collecting and opening mail. Take all lending institution, vendor and customer related items that need accounting attention and pass on remainder to the related department head.
b) Other Duties
- Ability to self-manage tasks and meet multiple company deadlines
- Become competent with ADP Workforce Now and self initiate training on the platform to become the go-to staff person for ADP questions from managers and employees
- Committing to: working hours, shift schedule, and breaks defined by the supervisor
- Treating company materials, products, and other property with due diligence and care
- Committing to the training programs required to fulfill the functions of this role
- Performing all other duties as assigned by your supervisor
Core Competencies
- Initiative and self-motivation, understanding the requirements and making your own timeline to complete by the target date
- Comprehensive knowledge of payroll legislation and labour standards, experience with ADP and/or DIS Quantum is a bonus
- Communication and Team work
- Accountability and Dependability
- Time Management
- Attention to detail, producing outputs of quality
- Problem Solving
- Confidence and professionalism- ability to share ideas in respectful and positive way
- Research and Analysis
- Openness to learning and developing new skills
- Decision Making and Judgement
- Ethics and Integrity
- Planning and Organizing
- Understanding of accounting fundamentals (A= L+E, debits and credits, difference between capital and expense, revenue recognition, concept of accruals)
- Mathematical Reasoning
Requirements
- Bachelor's degree or diploma in accounting, finance or related field required; or equivalent experience required. Understanding of accounting fundamentals is necessary.
- Accounting or Payroll designations are an asset.
- 2+ years experience in accounting and/or bookkeeping preferred
- Excellent computer skills. Knowing how to use Pivot tables is a bonus.
- Excellent communication skills both verbal and written.
- General understanding of computerized accounting systems and accounting fundamentals.
- Excellent working knowledge of Microsoft Word, Excel and Teams
- Accuracy and attention to detail while working under tight deadlines.
- Comfortable communicating with various types of individuals in various roles across the company.
- Good interpersonal and customer service skills.
- Billing and POS system experience is an asset.
- Team player.
- Ability to follow through and complete overlapping projects.
- Good organizational, time management and prioritizing skills.
- Strong problem identification and problem resolution skills.
- High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
- Ability to interpret and implement company policies and procedures.
Working Conditions
- Travel may be required. You must have your own means of transportation.
- Ability to attend and conduct presentations.
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.
- Ability to self-monitor interruptions and put processes or barriers in place to mitigate excessive interruptions of non-value you added time (ie. Closing door during critical times etc.)
Cooperation with other departments
- The employee is expected to work in collaboration with other teams as necessary.
External relationships
- The employee represents Southpoint Equipment and as such, is expected to behave respectfully to other employees and company visitors.
- The employee is subject to the confidentiality agreement signed when you joined the company.
Who are you? You are a highly motivated individual that is driven to succeed.
- You value building relationships.
- You have a knowledge of agricultural, construction and lawn and garden equipment.
- We appreciate all interest in our roles, however preference for interviews will be given to those with Industry and/or sales/parts experience.
Southpoint Equipment provides a great opportunity for career growth and advancement, while being part of a dynamic team environment.
Job Types: Full-time, Permanent
Pay: $25.00-$28.00 per hour
Expected hours: 40 per week
Additional pay:
Benefits:
- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Store discount
- Vision care
- Wellness program
Language requirement:
Schedule:
- Day shift
- Monday to Friday
- Overtime
Ability to commute/relocate:
- Chatham-Kent, ON: reliably commute or plan to relocate before starting work (required)
Job Type: Full-time
Pay: $25.00-$28.00 per hour
Ability to commute/relocate:
- Chatham-Kent, ON: reliably commute or plan to relocate before starting work (preferred)
Location:
- Chatham-Kent, ON (preferred)
Work Location: In person
