toronto, on appointment setting Jobs – 641 Openings This Week

Real Estate Team Administrator
Grace & Co - RE/MAX Hallmark Realty —Toronto, ON
- $75,000–$90,000 a year
- Full-time
- Sales
- Administrative experience
- In-person
Quick apply
Supportive Housing Worker
COTA Health —Toronto, ON
- $25.28–$29.40 an hour
- Computer skills
- Communication skills
Part-time Office Administrator
Kindercare Wellness —Toronto, ON
- $18–$21 an hour
- Part-time
- Medical office experience
- English
- Administrative experience
Quick apply
6d
Housing Support Worker (2026-239-HHS)
WoodGreen Community Services —Toronto, ON
- $31.85 an hour
- Monday to Friday
- Bachelor's
- Social Work
- In-person
Quick apply
5d
Clerical Support Associate Mother Baby Unit
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- 12 hour shift
- High school diploma or GED
- Computer skills
- Typing
9d
Front Desk Receptionist
Humbervale Place —Toronto, ON
- $18 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Front Desk Receptionist
Fresca Beauty —Toronto, ON
- $17.75–$28.67 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Flexible schedule
Quick apply
2d
Dentist
ANISHNAWBE HEALTH TORONTO —Toronto, ON
- $123,000–$148,000 a year
- Part-time
- In-person
- Epic
- Medical terminology
- Dental care
- Paid time off
Quick apply
2d
Business Development Executive
CDI Spaces —Toronto, ON
- Full-time
- CRM software
- Sales
- Computer skills
- Dental care
- Paid time off
Quick apply
Home Care Specialist
VHA Home HealthCare —Toronto, ON
- $61,000–$76,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Nursing
- Employee assistance program
Quick apply
Sales Support
CQ Search Group Ltd. —Toronto, ON
- $23 an hour
- Temporary
- Sales
- Customer service
- Cashiering
Quick apply
14d
US Lead Generator
Frontier Dental Supply —Markham, ON
- $50,000 a year
- Full-time
- Sales
- Communication skills
- Dental care
- Paid time off
Executive Assistant and Bookkeeper
TDS Personnel Ltd —Toronto, ON
- $90,000–$110,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
14d
Part Time Electrologist
BARE Skin Electrolysis —Toronto, ON
- $30–$45 an hour
- Part-time
- Customer service
- Sanitation
- English
Quick apply
8d
EMG Technician
Intrepid Health Group —Toronto, ON
- $30–$40 an hour
- Part-time
- CPR Certification
- BLS Certification
- English
Quick apply
Sales Associate
Ashley Canada - The Dufresne Group —Mississauga, ON
- $54,000–$80,000 a year
- Weekends as needed
- Sales
- Microsoft Office
- High school diploma or GED
- Tuition reimbursement
Quick apply
Sales Floor Manager
Robert Half —Toronto, ON
- $90,000–$110,000 a year
- Management
- Sales
- Merchandising
Quick apply
2d
Automotive Sales Representative
Weilai Automotive Inc. —Markham, ON
- From $60,000 a year
- Full-time
- Sales
- Social media management
- Customer service
- Dental care
Quick apply
Sales Executive
Merchant 1 Payments —Concord, ON
- From $45,000 a year
- Full-time
- CRM software
- Microsoft Excel
- Sales
- Dental care
Quick apply
1d
Registered Massage Therapist
Rehab and Wellness Clinic —Scarborough, ON
- From $65 an hour
- Part-time
- Management
- Customer service
- English
- Flexible schedule
Quick apply
1d

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appointment setting jobs near toronto, on

Real Estate Team Administrator

Grace & Co - RE/MAX Hallmark Realty
Toronto, ON

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Job details

Full-time
$75,000–$90,000 a year

Qualifications

Sales
Administrative experience
MailChimp

Full job description

About Us:

Grace & Co. is a real estate team assisting clients throughout Toronto but, with much of our sales occurring in East Toronto, our physical office is located in the Beach.

We have been helping clients buy & sell homes since 1989, are affiliated with Toronto's #1 real estate brokerage, RE/MAX Hallmark, and provide industry leading services and support to our clients.

About You:

You are Real Estate Administrator with at least 2 years experience working directly with a top performing Realtor or real estate team closing 50+ sales a year. While experience in an administrative role at the front desk, or in the back end, of a brokerage would count as experience in the field, we are specifically looking for someone who has worked on the front lines dealing with clients and suppliers and orchestrating all aspects from client intake to closing which means you must have worked directly with a Realtor or preferably, team of Realtors. You must have a reasonable commute to our office (2020 Queen St E) that won't negatively impact your work/life balance or cause you to not enjoy your role. A valid OREA license is a plus but not required.

Requirements:

Transaction Support

Prepare offer documents and assist with real-time offer execution using tools like DocuSign.
Manage all post-deal documentation, including FINTRAC compliance, coordination with lawyers, and keeping deal boards updated.
Collaborate with lawyers and service vendors to ensure smooth and efficient transaction management.

Listing Support

Create listing presentations, including research, comparative market analysis, and paperwork preparation.
Support pre-listing activities such as preparing RECO guides, agreements, and pricing analyses.
Coordinate all aspects of preparing listings, by assisting the team's Design Manager in scheduling trades and communicating timelines and progress to the home owners.
Coordinate all aspects of active listings, including scheduling, listing preparations, and marketing communication.
Attend property walkthroughs to provide additional support and ensure all showings and open house materials are ready.

Buyer Support

Prepare and send Buyer Representation Agreements and RECO Guides.
Assist with scheduling showings, coordinating appointments, and managing post-deal documents.

Listing Agent Support

Monitor & manage the lead listing agent’s email.
Conduct multiple daily check-ins to ensure the lead listing agent addresses urgent communications.
Provide real-time updates and support as needed to keep the agent’s workflow efficient.

Marketing, Communication, and Event Support

Utilize Canva and MailChimp templates to create marketing materials for agents.
Draft, print, and coordinate letter drops targeting buyers and sellers.
Assist with event preparation, managing checklists, and organizing timelines.
Support quarterly client events (e.g., Home Shows, holiday gifting).
Oversee open house logistics, including setup, teardown, and supply coordination.
Maintain the team website by ensuring listings, sales, and supporting materials are regularly updated.

Team Support

Provide support to the team with essential systems such as Follow Up Boss, REALM, Webforms, and DocuSign.
Identify opportunities to refine processes and contribute ideas for team growth.
Maintain and update checklists for the role to ensure systems are efficient and well-documented.
Perform daily office maintenance tasks to uphold a professional and welcoming work environment.

Client Relationship Management

Maintain and update the Follow Up Boss (FUB) CRM by tracking leads and clients through various stages, including setting up automated plans.
Draft and distribute mass communications such as newsletters and other client updates.
Source and organize client gifts and thoughtful gestures to strengthen relationships.
Serve as the primary point of contact for clients during the listing process, handling scheduling and key details.
Provide concierge-level support to clients from the moment their home is sold (or purchased) through to closing.

Leasing Business (if OREA licensed)

Manage lease listings and represent landlords in sourcing qualified tenants and negotiating leases.
Show lease listings to potential tenants and handle inquiries directly.
Earn commission for leasing activities, with a target of $25,000 annually above the base salary.

Please understand that our expectations are high. We kindly ask that you only apply for this role if you have the necessary 2+ years working for a Realtor or real estate team doing 50+ transactions a year.

We need someone who has a proven track record of working in a fast paced real estate environment and we are willing to compensate accordingly.

Job Type: Full-time

Pay: $75,000.00-$90,000.00 per year

Flexible language requirement:

French not required

Experience:

Realtor or real estate team admin: 2 years (required)

Licence/Certification:

OREA real estate license (preferred)
Ontario driver's license (required)

Work Location: In person

Quick apply

Refine Your Search

appointment setting jobs in toronto, on

Real Estate Team Administrator

Supportive Housing Worker

Part-time Office Administrator

Housing Support Worker (2026-239-HHS)

Clerical Support Associate Mother Baby Unit

Front Desk Receptionist

Front Desk Receptionist

Dentist

Business Development Executive

Home Care Specialist

Sales Support

US Lead Generator

Executive Assistant and Bookkeeper

Part Time Electrologist

EMG Technician

Sales Associate

Sales Floor Manager

Automotive Sales Representative

Sales Executive

Registered Massage Therapist

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