Toronto, On Assistant secretary Jobs – 30 Openings This Week

Administrative Assistant (Term)
University of Toronto —Toronto, ON
- $72,119–$92,226 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
11d
Receptionist
LASIK MD —Mississauga, ON
- $21.03–$24.18 an hour
- Full-time
- Customer service
- Administrative experience
- EMR systems
Administrative Assistant/Medical Secretary
Taddle Creek FHT —Toronto, ON
- $44,288–$48,827 a year
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6d
Registrar, The Glenn Gould School
The Royal Conservatory —Toronto, ON
- $72,000–$75,000 a year
- Full-time
- Customer service
- Administrative experience
- Bachelor's
Synod Assistant
Anglican Diocese of Toronto —Toronto, ON
- $54,200–$60,980 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
3d
Medical Office Assistant
Stem Health Inc. —Toronto, ON
- Part-time
- Remote
- Medical office experience
- Administrative experience
- In-person
Quick apply
2026-0042 Coordinator - Office of the Corporate Secretary
Electrical Safety Authority —Mississauga, ON
- $107,960.22–$131,922.50 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Administrative experience
3d
Office Assistant/ General Secretary
Zhang Law Professional Corporation —Markham, ON
- $20–$25 an hour
- Full-time
- Bilingual
- No experience needed
- English
- Paid time off
Quick apply
11d
Secretary-Administrative Assistant
Heughes Canada —Toronto, ON
- Full-time
- Sales
- English
- Construction experience
Medical Office Assistant
Dr. Levy OBGYN —North York, ON
- $19–$24 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
Quick apply
Executive Advisor, Office of the Chief Executive Officer (Permanent)
Law Society Of Ontario —Toronto, ON
- $139,180–$217,465 a year
- Full-time
- Master's degree
- Bachelor's
- Travel
- Dental care
Quick apply
Executive Assistant/Legal Administrator (Toronto Hybrid)
HarperCollins Publishers —Toronto, ON
- $57,000–$65,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Medical Secretary/Receptionist
Neurology clinic —North York, ON
- $20–$22 an hour
- Part-time
- Medical office experience
- Administrative experience
- Front desk
Quick apply
Family Practice Secretary/Assisstant
Maple Medical Centre —Maple, ON
- $21–$26 an hour
- Part-time
- Medical office experience
- Microsoft Office
- Administrative experience
Quick apply
13d
Board Governance Specialist
Ontario Teachers' Pension Plan —Toronto, ON
- $90,000–$140,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Databases
Board and Legal Affairs Assistant
Canadian Public Accountability Board —Toronto, ON
- $75,000–$95,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Academic & Administrative Assistant to Pediatrician (Research Focused)
KidsTrust Pediatrics —Scarborough, ON
- $18.75–$20.00 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
Part-Time Administrative Assistant/Secretary - Front Desk
KW Living Realty —Markham, ON
- $17.60 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
10d
Medical Office Administration
iHealthCentre —Vaughan, ON
- $19 an hour
- Full-time
- Medical office experience
- High school diploma or GED
- No university degree
- Dental care
- Vision care
Quick apply
4d
Medical Administrative Assistant - Division of Orthopaedic Surgery - Regular Full-Time 2026-18023
Sunnybrook Health Sciences Centre —Toronto, ON
- Full-time
- Microsoft Office
- Databases
- Administrative experience
Quick apply
16h

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assistant secretary jobs near toronto, on

Administrative Assistant (Term)

University of Toronto -
Toronto, ON

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Job details

Full-time
$72,119–$92,226 a year
11 days ago

Qualifications

Filing
Microsoft Office
Administrative experience
Records management
Organizational skills
SharePoint
Computer skills
College diploma
Communication skills
Time management

Full job description

Date Posted: 07/02/2026
Req ID: 49155
Faculty/Division: UofT Scarborough
Department: UTSC: Dept-Biological Sciences
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00059621
Existing Vacancy: Yes

Description:
About us:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:
Reporting to the Manager, Operations and Finance, the Administrative Assistant will provide broad support to teaching and research operations in the Department of Biological Sciences. Responsibilities will include acting as the first point of contact to respond to enquiries from faculty, staff and students, coordinating meeting schedules, agendas, materials, action and follow-up items including scheduling appointments; maintaining calendars; and resolving scheduling conflicts, coordinating tasks and event/programming logistics, collating and organizing materials, maintaining and updating filing systems and databases, and providing orientation to others on work procedures and practices. This role will also directly assist with the development of a new graduate program in the department.

Your responsibilities will include:
Responding to enquiries within the defined scope of the role and redirecting as appropriate
Resolving issues within the scope of the role and escalating problems as required
Handling sensitive and/or confidential information
Writing routine documents and correspondence
Maintaining information on digital platforms
Providing detailed information on processes, policies, and procedures
Determining logistical details and activities for events and/or programming

Essential Qualifications:
Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum five years of recent and related administrative experience, preferably in a post-secondary environment supporting a larger department.
Demonstrated experience coordinating meeting schedules, agendas, materials, action and follow-up items and scheduling appointments.
Demonstrated experience creating, writing, and editing content and correspondence.
Experience in filing systems and records management.
Must have strong computer skills, including a high degree of functionality in the use of all Microsoft Office applications and SharePoint.
Must demonstrate strong personal initiative; tact and good judgment and ability to successfully meet deadlines.
Must be a team player with the ability to develop and maintain effective working relationships with a diverse population of students, staff, faculty and external stakeholders.
Excellent oral and written communication skills.
Strong organizational skills and proven attention-to-detail with a demonstrated commitment to accuracy.
Results-oriented with strong time-management and problem-solving skills with the ability to make effective decisions and set priorities to meet tight deadlines in a fast-paced, dynamic environment.
Ability to maintain confidentiality for sensitive and/or confidential matters.
Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):
Experience working in a post-secondary environment.

To be successful in this role you will be:
Accountable
Communicator
Efficient
Multi-tasker
Organized
Team player

Notes:
Please note that this is a 1 year term position.

Closing Date: 07/14/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time

Pay Scale Group & Hiring Zone:
USW Pay Band 10 - $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: UTSC HR

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Job Segment: Records Management, Secretary, Equity, Developer, Records, Administrative, Finance, Technology, Research

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Refine Your Search

assistant secretary jobs in toronto, on

Administrative Assistant (Term)

Receptionist

Administrative Assistant/Medical Secretary

Registrar, The Glenn Gould School

Synod Assistant

Medical Office Assistant

2026-0042 Coordinator - Office of the Corporate Secretary

Office Assistant/ General Secretary

Secretary-Administrative Assistant

Medical Office Assistant

Executive Advisor, Office of the Chief Executive Officer (Permanent)

Executive Assistant/Legal Administrator (Toronto Hybrid)

Medical Secretary/Receptionist

Family Practice Secretary/Assisstant

Board Governance Specialist

Board and Legal Affairs Assistant

Academic & Administrative Assistant to Pediatrician (Research Focused)

Part-Time Administrative Assistant/Secretary - Front Desk

Medical Office Administration

Medical Administrative Assistant - Division of Orthopaedic Surgery - Regular Full-Time 2026-18023

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