Location: 3100 Rutherford Road, Unit #401, Vaughan, Ontario, L4K 0G6
Type: Full-Time | Monday to Friday (9AM to 5PM)
In-Office with Potential for Flexibility - Up to 1 day per week work from home may be considered following the successful completion of the 90-day probationary period and based on positive performance
Compensation: $80,000–$110,000 per year (we are flexible based on level of experience)
Vacancy Status: Newly created role
Scalzi is a growing law firm based in Vaughan, Ontario, with a team of approximately 50 professionals. We pride ourselves on an interactive, outgoing, open and friendly culture built on honesty and humility, both with our clients and with each other.
As we continue to grow, we are looking to bring more structure, consistency, and strong financial governance to our day-to-day accounting operations — from billing and collections to cost controls and reporting.
Scalzi is seeking a Controller, reporting to the Director of Finance.
This is a newly created role responsible for owning the full cycle of day-to-day accounting, leading month-end and year-end reporting, and implementing firm-wide policies related to cost controls, billing practices, and reconciliations. The Controller will manage a team of two bookkeepers and will play a key role in bringing structure and strong governance to areas of the business where established processes don’t yet exist.
We’re looking for someone who is comfortable managing not just downward but upward, a strong communicator who can build trust and bring clarity to a fast-paced, fast-growing environment.
Why join our team?
- Interactive, open, and friendly team culture with an open-door leadership style
- Meaningful ownership over a function you get to help build from the ground up
- Health benefits
- Career growth opportunities as the firm continues to grow
Key Areas of Responsibility:
1. Accounting Operations & Reporting
- Prepare and execute all accounting and financial reporting functions
- Lead and prepare monthly, quarterly, and annual financial reports
- Manage the full cycle of accounting, including accounts payable and accounts receivable
- Approve all bank reconciliations and credit card reconciliations
- Manage all prepaid accounts and post adjusting entries monthly
- Ensure all general and trust bank accounts are reconciled daily
2. Billing, Cash Management & Trust Accounting
- Manage the AR and billing process, including invoicing and collections
- Ensure all firm credit cards and lines of credit are managed and paid on time
- Responsible for issuing wires, EFTs, and cheques daily, and assisting with bank runs
- Ensure all trust requests are processed accurately and appropriately
- Prepare and file taxes, Law Society levies, and professional dues for the firm
3. Governance, Controls & Audit
- Develop and improve internal systems, controls, and reporting processes, including implementing reconciliations for cost control purposes
- Lead audits (compliance and annual) from start to finish
- Coordinate audits, tax filings, and compliance requirements
- Support strategic decision-making with accurate financial and operational data
4. Team Leadership
- Supervise and develop two direct reports (Bookkeepers), helping build a high-performance finance team
- Assist the Director of Finance with ad hoc reporting needs
First 90–120 Days - Key Contributions
- Own month-end reporting from end to end
- Implement reconciliations to strengthen cost controls
- Bring structure and consistency to the AR and billing process
Required Experience & Skills
- Bachelor’s degree in accounting and finance
- 5+ years in a senior accounting role, with hands-on experience in month-end close and preparing monthly financial statements
- Accounting designation, or an equivalent combination of related experience
- Proven experience leading and running an audit from start to finish
- Hands-on experience with full-cycle AP, AR, and billing processes
- Strong Excel skills, including pivot tables
- Experience managing and leading a team from the ground up while working on day-to-day entries
- Strong interpersonal and communication skills, with the ability to manage both downward and upward
- Highly motivated and adaptable, comfortable in a fast-paced environment
- Legally eligible to work in Canada
The following experience/skills would be considered strong assets:
- Experience with Excel macros
- Experience with Clio and/or QuickBooks
- Law firm experience is not required. We are flexible to teach the firm-specific regulations and nature of the work
If you are interested in joining a growing organization where you’ll have real ownership over how the finance function is built, we encourage you to submit your resume for consideration. Candidates selected for an interview will be contacted within legislated timelines.
We are committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. We are committed to providing a barrier-free workplace. If accommodation is required during the selection or interview process, it will be available upon request. This job posting is available in an accessible format upon request.
While we appreciate all interest, only those candidates selected for an interview will be contacted.
Pay: $80,000.00-$110,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
Work Location: Hybrid remote in Vaughan, ON (L4K)
