Toronto, On Real estate administrator & operations coordinator Jobs – 4 Openings This Week

Real Estate Administrator & Operations Coordinator
InTrust. Commercial Real Estate Brokerage Inc. —Toronto, ON
- $60,000–$75,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Facility Operations Manager
BGIS —Etobicoke, ON
- $96,322–$120,402 a year
- Full-time
- Leadership
- Communication skills
- Negotiation
Facility Manager
BGIS —Toronto, ON
- $84,493–$105,616 a year
- Full-time
- Analysis skills
- Computer skills
- Communication skills

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real estate administrator & operations coordinator jobs near toronto, on

Real Estate Administrator & Operations Coordinator

InTrust. Commercial Real Estate Brokerage Inc.
Toronto, ON

Quick apply

Job details

Permanent | Full-time
$60,000–$75,000 a year

Qualifications

Customer service
Microsoft Office
Administrative experience
Communication skills

Full job description

Real Estate Administrator & Operations Coordinator

InTrust. Commercial Real Estate Brokerage Inc

About InTrust. Commercial Real Estate Brokerage Inc.

InTrust. Commercial Real Estate Brokerage is a Toronto-based commercial real estate firm focused on investment sales and commercial leasing across the Greater Toronto Area.

We work primarily with private investors, property owners, and commercial landlords on the sale and leasing of retail, mixed-use, multifamily, and investment properties.

As the business continues to grow, we are looking for a highly organized and proactive Real Estate Administrator & Operations Coordinator to help support deal execution, listings, client communication, and brokerage operations.

This is a hands-on role with real responsibility and direct exposure to commercial real estate transactions.

This is not a typical “assistant” role. We are looking for someone who takes ownership, operates with urgency, and can help keep deals and operations moving efficiently in a fast-paced environment.

The ideal candidate is proactive, highly organized, detail-oriented, and comfortable managing multiple priorities without constant direction.

Key Responsibilities

Deal & Transaction Coordination

Coordinate active deals from listing to closing
Track timelines, conditions, deposits, and key dates
Organize deal files and maintain accurate records
Coordinate with clients, lawyers, brokers, and third parties
Ensure nothing falls through the cracks during transactions

Client, Executive & Office Support

Provide direct operational and executive support to the Broker of Record
Monitor and help manage deal-related communication and follow-ups
Coordinate meetings, scheduling, reminders, and day-to-day priorities
Respond to routine communication with clients, brokers, lawyers, and third parties related to active transactions
Assist with occasional personal scheduling and logistical tasks
Help maintain smooth day-to-day office operations and organization
Coordinate office-related needs, supplies, and administrative logistics

Listing & Marketing Coordination

Prepare and organize listing materials and offering packages (BOVs, offering memorandums, etc.)
Assist with the preparation of BOVs and marketing materials using AI tools and internal systems
Coordinate with external marketing vendors when required
Coordinate listing launches, property information, and marketing materials
Upload and manage listings across platforms
Gather and organize property information, leases, photos, and supporting documents

CRM & Database Management

Maintain and update CRM system across active deals and contacts
Assist with contact management and database organization for the brokerage team
Keep records accurate, organized, and up to date

Research & Reporting

Conduct property and ownership research
Gather comparable sales and lease information for internal analysis
Prepare weekly pipeline and deal tracking reports
Assist with internal reporting and deal margin tracking

Operations & Administrative Support

Coordinate invoices and bookkeeping support
Organize files and maintain internal systems
Prepare cheques and administrative documents
Support day-to-day brokerage operations

Ideal Candidate

Highly organized and detail-oriented
Strong sense of ownership and accountability
Able to work independently and proactively
Comfortable in a fast-paced and deadline-driven environment
Strong written and verbal communication skills
Tech-savvy and comfortable learning new systems and AI (Chat GPT, Claude, etc)
Proficient with Microsoft Office
Real estate experience is an asset but not mandatory

Compensation

Salary: $60,000–$75,000 depending on experience and capability
Opportunity for long-term growth within the company

Location

In-office role based in Toronto.

To Apply

Please include:

A brief introduction about yourself
Why this specific role and company interests you

Pay: $60,000.00-$75,000.00 per year

Application question(s):

Are you comfortable working full-time in-office in Toronto?
Are you uncomfortable working in a fast-paced environment with multiple competing priorities?
Do you have experience in an administrative, operations, or coordination role?

Work Location: In person

Quick apply

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real estate administrator & operations coordinator jobs in toronto, on

Real Estate Administrator & Operations Coordinator

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