Toronto, On Therapy intake coordinator Jobs – 11 Openings This Week

Client Care & Intake Coordinator
Attuned Families —Toronto, ON
- $48,000–$60,000 a year
- Full-time
- Microsoft Excel
- Sales
- Customer service
- Dental care
- Vision care
Quick apply
Administrative Staff/Intake Coordinator
Canadian Centre for Cognitive Behavioural Therapy —Toronto, ON
- $20 an hour
- Part-time
- Microsoft Outlook
- High school diploma or GED
- Psychology
Quick apply
9d
Administrative Staff / Intake Coordinator - Part-Time
Canadian Centre for Cognitive Behavioural Therapy —Toronto, ON
- $20 an hour
- Part-time
- Microsoft Outlook
- Customer service
- High school diploma or GED
Quick apply
10d
Administrative Assistant/Intake Coordinator
S.T.A.R. Holistic Services Inc. —Woodbridge, ON
- From $17.75 an hour
- Hybrid work
- Customer service
- English
- Microsoft Office
Quick apply
Clinical Extern - Nursing, Occupational Therapy, Physiotherapy and Paramedic Students, Internationally Educated Nurses - Temporary Part-Time - 2026-17050
Sunnybrook Health Sciences Centre —Toronto, ON
- Temporary
- Nursing
- BLS Certification
- English
Quick apply
Clinical & Research Extern (Hybrid)
Michael Garron Hospital —Toronto, ON
- Temporary
- Nursing
- BLS Certification
- Research
CLINIC COORDINATOR & BEHAVIOUR THERAPIST
Beacon Children's Centre Inc. —Mississauga, ON
- $30–$35 an hour
- Full-time
- Bilingual
- English
- Working with children
- Flexible schedule
Quick apply
Patient Care Coordinator
Corbo Chiropractic —Etobicoke, ON
- From $18 an hour
- Part-time
- Sales
- Customer service
- Administrative experience
Quick apply
Registered Social Worker (RSW)
Stem Health Inc. —Toronto, ON
- Part-time
- Master's degree
- EMR systems
- Social Work
- Employee assistance program
Quick apply
11d
Hiring: Clinical Psychologists
CBT Psychology for Personal Development —Vaughan, ON
- Part-time
- Doctoral degree
- Master's degree
- Psychology
Quick apply

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Professional Conduct Assistant
College of Registered Psychotherapists of Ontario —Toronto, ON
As the regulator, we are responsible for developing, establishing and maintaining requirements for registration and renewal; ensuring the ongoing competence of…
$58,000–$60,000 a year
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10d
Legal Intake Coordinator
Marvin A. Gorodensky P.C. —Toronto, ON
Address incoming calls and inquiries from intakes (prospective clients). Personally following up with prospective clients to see if they will proceed with our…
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6d

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Clinical Extern - Nursing, Occupational Therapy, Physiotherapy and Paramedic Students, Internationally Educated Nurses - Temporary Part-Time - 2026-17050
Sunnybrook Health Sciences Centre —Toronto, ON
Are in any year of study in a CNO approved program, such as a BScN-IEN program, PN-IEN program, or. Enrolled in their 2nd, 3rd, or 4th year of an accredited…
Quick apply
Clinical & Research Extern (Hybrid)
Michael Garron Hospital —Toronto, ON
Nursing students enrolled in their 2nd-4th year of an accredited baccalaureate program (BScN/BSN), final year of an accelerated baccalaureate program (BScN/BSN)…

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Client Care & Intake Coordinator

Attuned Families -
Toronto, ON

Quick apply

Job details

Full-time
$48,000–$60,000 a year

Qualifications

French
Microsoft Excel
Sales
Customer service
Administrative experience
Continuous improvement
Communications
Social Work
Data collection
AI
Business
Communication skills

Full job description

Job Summary

We are seeking a warm, grounded, and highly organized Client Care & Intake Coordinator to join our team full-time. This role is central to the client experience and involves supporting families from their very first point of contact through their ongoing care journey. The ideal candidate brings a balance of strong administrative skill, emotional intelligence, and comfort working in a client-centered environment. Candidates with experience in intake, client conversion, sales, and working within a therapy, psychology, or allied mental health setting are strongly encouraged to apply.

Why Join Attuned Families?

Attuned Families is a Child and Family Therapy practice in West Toronto that specializes in addressing the root cause of social, emotional, relational, behavioural and school-related difficulties with the goal of helping families find connection, parents find peace and children thrive. In addition to working alongside a compassionate and highly skilled team of child and family-focused therapy professionals, Attuned Families offers a range of benefits, supports, and workplace resources. We are a team that is passionate about supporting children and families through prevention, early intervention and innovation. We have an excellent workplace culture and while we do serious work, we also love to have fun!

About the Role

The Client Care Coordinator will be responsible for delivering exceptional client service across all touchpoints, including intake, scheduling, front desk operations, and ongoing client communication.

You will be the welcoming voice and presence for families accessing our services, helping ensure they feel supported, understood, and guided throughout their experience with us. This role requires a confident communicator with prior experience in intake or service navigation, who can engage warmly and authentically with prospective clients. We are particularly seeking someone who is a self-starter, confident, relational, organized, and highly resourceful — someone who enjoys helping families feel supported while also being comfortable navigating tech, setting up and maintaining systems and logistics, and who is an excellent problem solver.

What You’ll Bring

Exceptional customer service and communication skills
A genuine ability to connect with clients in a warm, attuned, empathetic, and grounded way
Calm, steady presence even in busy or emotionally charged situations
Professional, compassionate, and solution-focused
Strong sense of accountability and follow-through; takes initiative, self-starter, takes pride in their work
A desire to support families and communities in the mental health space

Key Responsibilities

Serve as the primary point of contact for prospective and current clients, providing compassionate, professional, and responsive customer care
Respond to inquiries, follow up with leads, and support client conversion through thoughtful, service-oriented communication
Schedule appointments and coordinate associate calendars efficiently
Provide front desk and reception support (in-person, phone, email, text)
Collaborate closely with clinical and administrative team members to ensure seamless client care
Maintain accurate client records and data across system, maintaining confidentiality of sensitive information
Support reporting and basic data analysis to inform operations and service delivery
Process billing inquiries, payments, receipts, and insurance-related administrative tasks accurately
Support continuous improvement of client experience and internal processes through data collection and analysis
Set up, maintain and troubleshoot tech systems such as Jane, Bigin, Squarespace, Google Workspace
Maintain the office spaces to ensure comfort and effectiveness for our clients and team

Qualifications & Requirements

Diploma or degree in a related field such as Social Service Work, Social Work (BSW preferred), Psychology, Early Childhood Education, Child & Youth Care, Human Services, Health Administration, Sales, Business Administration, or a related discipline.
Minimum 2–5 years of experience in a client care, intake coordination, administrative, medical/clinical office, or customer service role, ideally within a therapy, mental health, healthcare, family service setting or wellness practice.
Experience & confidence in consultative, relationship-based approach to client care, including discussing services, matching client needs to supports, and supporting conversion from inquiry to intake in an ethical and relationship-focused manner.
Strong comfort and adaptability with technology, systems, and digital workflows, including Excel, client databases, CRMs, scheduling platforms, electronic health records, text communication systems, and AI-supported tools. Experience using platforms such as Jane, Bigin, Zoho, or comparable systems is imperative.
Ability to multitask and prioritize effectively in a fast-paced environment
Availability to work both daytime and evening hours, with flexibility to accommodate client and organizational needs.
French language skills are considered an asset.

We get flooded with applications when we post positions. Therefore, we ask that you do NOT apply directly through this platform. We encourage you to apply by sending your resume and cover e-mail to [email protected] with the subject "I would like to join Attuned Families" and answer the following question in the body of the e-mail “What do you believe people need most when reaching out for support or services for the first time?”.

Please note that this job description is not exhaustive and may be subject to change or modification at any time. We are committed to providing accessible employment practices that comply with Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. If you require accommodations, please contact [email protected]

Pay: $48,000.00-$60,000.00 per year

Benefits:

Dental care
Extended health care
Flexible schedule
Vision care

Language:

French (preferred)

Work Location: In person

Quick apply

Refine Your Search

therapy intake coordinator jobs in toronto, on

Client Care & Intake Coordinator

Administrative Staff/Intake Coordinator

Administrative Staff / Intake Coordinator - Part-Time

Administrative Assistant/Intake Coordinator

Clinical Extern - Nursing, Occupational Therapy, Physiotherapy and Paramedic Students, Internationally Educated Nurses - Temporary Part-Time - 2026-17050

Clinical & Research Extern (Hybrid)

CLINIC COORDINATOR & BEHAVIOUR THERAPIST

Patient Care Coordinator

Registered Social Worker (RSW)

Hiring: Clinical Psychologists

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