Toronto On Board administrator Jobs – 100 Openings This Week

Office Administrator
Pangeo Corporation —Woodbridge, ON
- $45,000–$65,000 a year
- Full-time
- Microsoft Outlook
- ERP systems
- Microsoft Office
- Dental care
- Employee assistance program
Quick apply
Revenues Administrator
Ontario Pension Board —Toronto, ON
- $73,035–$87,643 a year
- Full-time
- Microsoft Office
- Math
- Communication skills
Program Administrator, k2i
York University —Toronto, ON
- $84,234 a year
- Microsoft Powerpoint
- Microsoft Word
- Computer Science
12h
People & Culture Administrator
Potentia Renewables —Toronto, ON
- $60,000–$70,000 a year
- Full-time
- Microsoft Office
- Continuous improvement
- Recruiting
- Dental care
14d
Senior Licensed Condominium Manager - Danforth Village (Toronto)
PERCEL INC. —Toronto, ON
- $85,000–$95,000 a year
- Full-time
- Microsoft Word
- Team management
- Contracts
- Dental care
- Paid time off
Quick apply
2d
Property Manager
Property Management Company —Scarborough, ON
- $50,000–$55,000 a year
- Full-time
- Team management
- Budgeting
- In-person
- Dental care
- Paid time off
Quick apply
Senior Lead Administrator
The Safehaven Project for Community Living —Toronto, ON
- Full-time
- Microsoft Powerpoint
- Inventory management
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Payroll and Benefits Administrator
Daybar Industries Ltd —Brampton, ON
- $55,000–$70,000 a year
- Full-time
- Microsoft Excel
- Human resources
- Organizational skills
- Dental care
- Vision care
Quick apply
Property Manager
Property Management Company —Mississauga, ON
- $50,000–$55,000 a year
- Full-time
- Team management
- Budgeting
- In-person
- Dental care
- Paid time off
Quick apply
13d
Accounting Administrator (Temp)
Menkes Developments Ltd. —Toronto, ON
- $21–$23 an hour
- Temporary
- Analysis skills
- Data entry
- Communication skills
Quick apply
LOGISTICS DOCK CLERK & WAREHOUSE ADMINSTRATOR
Vision Transportation —Mississauga, ON
- $48,000–$55,000 a year
- Overtime
- Google Suite
- Inventory management
- Microsoft Office
Quick apply
Site Administrator
FirstService Residential —Toronto, ON
- $43,000–$45,000 a year
- Full-time
- Writing skills
- English
- High school diploma or GED
- Dental care
Quick apply
Site Administrator
FirstService Residential —Toronto, ON
- $45,000–$48,000 a year
- Full-time
- Writing skills
- English
- High school diploma or GED
- Dental care
Quick apply
13d
Site Administrator
FirstService Residential —Toronto, ON
- $43,000–$50,000 a year
- Full-time
- Writing skills
- English
- High school diploma or GED
- Dental care
Quick apply
Site Administrator North York
FirstService Residential —Toronto, ON
- $42,000–$45,000 a year
- Full-time
- Writing skills
- English
- High school diploma or GED
- Dental care
Quick apply
Site Administrator
FirstService Residential —Scarborough, ON
- $43,000–$45,000 a year
- Full-time
- Writing skills
- English
- High school diploma or GED
- Dental care
Quick apply
7d
Operations Administrator
Tridel —Toronto, ON
- Full-time
- Microsoft Outlook
- Databases
- Administrative experience
Quick apply
1d
Site Administrator
DEL PROPERTY MANAGEMENT —Toronto, ON
- Full-time
- Front desk
Quick apply
Limited License On-Site Condominium Administrator
Wilson, Blanchard Management Inc —Toronto, ON
- $55,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Quick apply
2d
Startup Exec Admin/Operations
Oncoustics —Toronto, ON
- Microsoft Powerpoint
- Microsoft Word
- Project management

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Office Administrator

Pangeo Corporation
Woodbridge, ON

Quick apply

Job details

Permanent | Full-time
$45,000–$65,000 a year

Qualifications

Mandarin
Record keeping
Microsoft Outlook
Accounts payable
Operations management
Document preparation
Finance
Supplier management experience
ERP systems
Administrative support experience
Filing
Administrative and business operations experience
Microsoft Office
Administrative experience
Continuous improvement
Report and presentation preparation
Accounting
Data entry
Organizational skills
Contracts
Executive support experience
Office management
Manufacturing
Document management
Business
Document management systems
Communication skills
Facilities maintenance
Negotiation
Business process improvement
Time management

Full job description

About The Role

The Office Administrator is responsible for the efficient coordination and management of daily administrative operations within the corporate office. This role ensures that administrative systems, documentation, communications, and office resources are organized and functioning effectively to support leadership and all departments.

The Office Administrator acts as a central point of coordination for office operations, supporting finance administration, vendor coordination, document management, and internal communication processes. The role requires strong organizational skills, attention to detail, professionalism, and the ability to handle confidential corporate information.

Key Responsibilities

Office Operations Management

Coordinate and manage the daily administrative operations of the corporate office.
Serve as the primary point of contact for internal administrative support.
Maintain organized electronic and physical filing systems.
Manage incoming and outgoing mail, courier services, and office communications.
Maintain office supply inventory and coordinate procurement with approved vendors.
Ensure office equipment and facilities are functioning properly and coordinate maintenance when required.
Support leadership with scheduling, meeting coordination, and travel arrangements.

Corporate Administrative Support

Prepare corporate documentation, reports, presentations, and internal communications.
Maintain company records, administrative trackers, and document repositories.
Assist leadership with coordination of corporate meetings, board meetings, or executive briefings.
Support internal projects requiring administrative coordination.
Maintain accurate contact lists, distribution lists, and internal directories.

Finance Administrative Support

Assist with organizing invoices, receipts, and purchase documentation.
Support administrative components of accounts payable and vendor documentation.
Maintain financial filing systems and expense documentation.
Assist with expense report tracking and reconciliation coordination.
Provide documentation support during internal or external audits.

Vendor & Office Coordination

Maintain relationships with office vendors and service providers.
Coordinate office services including maintenance, supplies, and external service providers.
Track vendor contracts and renewal dates where applicable.
Assist in negotiating office supply or service agreements where appropriate.

Record Management & Compliance

Maintain corporate documentation in accordance with company retention policies.
Ensure confidential and sensitive information is handled appropriately.
Support compliance initiatives related to corporate governance, information management, or audits.

Qualifications

Education

Diploma or degree in:

Business Administration
Office Administration
Management
Accounting or related field preferred.

Experience

3–5 years of office administration experience in a corporate or professional environment.
Experience supporting senior leadership or corporate departments preferred.

Technical Skills

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience using document management systems, ERP systems, or corporate administrative platforms is an asset.

Core Competencies

Exceptional organizational and time management skills
Strong attention to detail and accuracy
Ability to handle confidential information
Strong written and verbal communication skills
Problem-solving and process improvement mindset
Ability to manage multiple priorities simultaneously
Professional and collaborative approach

Illustrative Key Performance Indicators (KPIs)

The following KPIs are examples used to measure effectiveness in this role.

Administrative Efficiency

Meeting Coordination Accuracy: 98–100% of scheduled meetings occur without scheduling conflicts.
Administrative Request Response Time: Internal administrative requests acknowledged within 4 business hours and completed within agreed timelines.
Document Preparation Turnaround: Standard administrative documents prepared within 24 hours of request.

Office Operations

Office Supply Availability: Maintain required office supplies with zero operational disruption due to shortages.
Vendor Service Coordination: Office maintenance or vendor issues addressed within 1 business day of reporting.
Office Operational Readiness: Ensure meeting rooms, office equipment, and shared spaces are operational >99% of the time.

Record & Document Management

Document Filing Accuracy: 100% compliance with corporate filing and document retention standards.
Data Entry Accuracy: Maintain >99% accuracy in administrative data entry and record management.
Audit Support Readiness: Corporate records organized and retrievable within 24 hours for audit or leadership requests.

Finance Administrative Support

Invoice Documentation Processing: Vendor invoices and supporting documentation organized within 2 business days of receipt.
Expense Documentation Accuracy: 100% compliance with company expense documentation standards.
Financial Record Organization: Maintain audit-ready financial administrative files.

Service & Internal Support

Internal Satisfaction: Maintain strong service support feedback from departments supported.
Issue Resolution: Administrative issues resolved within 1–2 business days whenever possible.

Continuous Improvement

Process Improvement Initiatives: Identify or implement 1–3 administrative process improvements annually to improve efficiency, organization, or cost control.

Working Conditions

Office-based position within a corporate environment.
Standard business hours.
Frequent use of computer systems and office equipment.

Note

· This job description is intended to describe the general nature of the role and is subject to change based on business needs.

· AI tools will be used to screen resumes and support throughout the process.

Equal Opportunity Statement

The Company is an equal opportunity employer and complies with the Ontario Human Rights Code. We prohibit discrimination and harassment based on race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status, or disability.

Accessibility and Accommodation Statement (AODA Compliant)

The Company is committed to providing accommodations in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Privacy Statement (Recruitment)

Personal information collected during the recruitment process will be used solely for employment assessment purposes and handled in accordance with applicable privacy legislation, including PIPEDA where applicable.

Job Types: Full-time, Permanent

Pay: $45,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
On-site parking
Vision care

Experience:

Manufacturing: 3 years (preferred)

Language:

Mandarin (preferred)

Work Location: In person

Quick apply

Refine Your Search

board administrator jobs in toronto on

Office Administrator

Revenues Administrator

Program Administrator, k2i

People & Culture Administrator

Senior Licensed Condominium Manager - Danforth Village (Toronto)

Property Manager

Senior Lead Administrator

Payroll and Benefits Administrator

Property Manager

Accounting Administrator (Temp)

LOGISTICS DOCK CLERK & WAREHOUSE ADMINSTRATOR

Site Administrator

Site Administrator

Site Administrator

Site Administrator North York

Site Administrator

Operations Administrator

Site Administrator

Limited License On-Site Condominium Administrator

Startup Exec Admin/Operations

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