About Dept. 86 Productions
Dept. 86 Inc. (Dept. 86) is a Toronto-based film and television production company. D86 develops and produces scripted series, feature films, live broadcasts, and internationally positioned projects, with a focus on diverse stories, strong creative partnerships and global market potential. Recent and current projects include Boot Camp, The Puzzle Lady, Comedy in 5 and The Countdown on CHCH. As a small, ambitious and highly active production company, D86 offers a close-up view of how projects move from development through financing, production, sales and distribution. Dept. 86 Productions is an affiliate company to Junction Hammer Productions Inc.
The Role
We are looking for an administrative rock star: someone highly organized, proactive, fast, discreet and comfortable keeping a busy creative business running smoothly.
This is an ideal role for someone who loves administration, enjoys being close to the creative process and wants a practical, behind-the-scenes view of how television and film projects are developed, financed, produced and sold.
The right person will be excellent at managing details, calendars, documents, research, expenses and follow-through. They will be comfortable working in Google Workspace, doing online research, handling light bookkeeping/data entry and supporting the Head of Development across a varied slate of projects.
A strong interest in story, writing, scripted television, or producing is a major plus, but the core of this job is administrative support. The person who succeeds here will take pride in making things easier, cleaner, faster, and better organized.
Key Responsibilities
Executive & Administrative Support
- Manage scheduling, calendar coordination, meeting booking, and follow-ups.
- Conduct deep online research of various subject matter including trends, contacts, news.
- Draft, organize, and manage email responses as needed.
- Maintain organized files, documents, trackers, contact lists, and project materials.
- Prepare agendas, notes, summaries, and action-item lists.
- Ensure tasks are followed through promptly and professionally.
- Respond to communications in a timely manner, with a high standard of accuracy and discretion.
Google Workspace & Digital Organization
- Use Google Docs, Sheets, Drive, Gmail and Calendar confidently.
- Create and maintain spreadsheets, trackers, project folders, and shared documents.
- Keep digital materials clean, findable and up to date.
- Support basic workflow systems for development, production, sales, and administration.
Research & Development Support
- Conduct online research on talent, broadcasters, streamers, production companies, markets, competitors, grants, and industry trends.
- Support development projects through research, notes and materials preparation.
- Read scripts, treatments, or pitch materials and provide concise written notes where appropriate.
- Assist with story-related research, comparable titles, audience positioning, and background materials.
Light Bookkeeping & Expense Tracking
- Track expenses, receipts, invoices, and basic budget information.
- Support accounts receivable and accounts payable data entry.
- Maintain simple financial trackers and help reconcile project-related costs.
- No formal bookkeeping designation is required, but comfort with numbers, spreadsheets, and accuracy is essential.
Production Support
- Assist with production coordination tasks as required.
- Support logistics, call sheets, vendor coordination, travel, schedules, and crew-facing communication when needed.
- Provide general support on active productions, development projects, and company operations.
General Support
- Handle additional administrative, creative, and operational tasks as assigned.
- Help create order around fast-moving projects.
- Anticipate needs before being asked.
- Bring a calm, solutions-oriented attitude to a busy creative environment.
The Ideal Candidate
You are someone who:
- Loves organization and takes pride in excellent administration.
- Is fast, responsive and reliable.
- Knows how to manage details without losing sight of the bigger picture.
- Is comfortable using Google Workspace and learning new tools quickly.
- Can conduct smart online research and summarize findings clearly.
- Has basic comfort with spreadsheets, expenses, invoices, and tracking.
- Communicates professionally with internal and external stakeholders.
- Is discreet, mature and trustworthy with confidential information.
- Has an interest in television, film, story, writing, or producing.
- Understands that great creative work depends on excellent administrative support.
Required Skills & Qualifications
- Strong administrative and organizational skills.
- Proficiency with Google Docs, Sheets, Drive, Gmail and Calendar.
- Strong written communication skills.
- Ability to manage multiple priorities and deadlines.
- Comfort with online research and information gathering.
- Basic spreadsheet and data-entry skills.
- Strong attention to detail.
- Professionalism when dealing with industry contacts, partners and executives.
- Ability to work independently and follow through without constant supervision.
Nice to Have
- Interest in scripted television, film, development, production, or screenwriting.
- Light bookkeeping, expense tracking, or invoice-processing experience.
- Experience in a production company, broadcaster, agency, arts organization, or creative office.
Why Join Us?
This is a rare opportunity to sit close to the centre of a working production and development business. You will gain exposure to the practical mechanics of television and film, including development, production, financing, sales, distribution and studio operations.
This is a support role first, but for the right person, it can also be a strong training ground for a future career in producing, development, writing or production management.
How to Apply
Please submit your resume and a brief note outlining why you are interested in the role and what kind of career you are hoping to build in the screen industry.
Subject line: Production & Administrative Coordinator Application – [Your Name]
Send to: [email protected]
Pay: $40,000.00-$45,000.00 per year
Benefits:
- Casual dress
- Company events
- Flexible schedule
- Paid time off
Work Location: Hybrid remote in Toronto, ON M6P 1Y7
