vancouver, bc event planning assistant Jobs – 203 Openings This Week

Personal Executive Assistant
Swim International Recruiting Inc —Vancouver, BC
- $80,000–$110,000 a year
- Microsoft Office
- Administrative experience
- Travel
Quick apply
Veterinary Technician Trainer
Canada West Veterinary Specialists —Vancouver, BC
- $32–$40 an hour
- Weekends as needed
- Word processing
- Human resources
- In-person
- Employee assistance program
Quick apply
Executive Assistant
Beedie —Burnaby, BC
- $72,000–$88,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant
Associated Engineering —Vancouver, BC
- $62,000–$75,000 a year
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Executive Assistant to CEO
Anchor Consulting Inc. —North Vancouver, BC
- $25–$32 an hour
- Overtime
- Hybrid work
- Microsoft Outlook
- Microsoft Office
- Travel
Quick apply
Head Lifeguard (Part-time)
Arbutus Club —Vancouver, BC
- $28.72 an hour
- Part-time
- Microsoft Word
- CPR Certification
- Microsoft Excel
- Store discount
- Flexible schedule
Executive Assistant to CEO
Kingdom Property Investment Ltd. —Richmond, BC
- $50,000–$60,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- English
- Paid time off
Quick apply
ASSISTANT DIRECTOR OF ENGINEERING
Pinnacle Hotel Vancouver Harbourfront —Vancouver, BC
- $85,000–$95,000 a year
- Full-time
- Schematics
- English
- Microsoft Office
- Commuter benefits
- Disability insurance
Quick apply
ALEBEX – Business Development Representative (BDR)
Alexander College —Vancouver, BC
- $60,000–$75,000 a year
- Full-time
- CRM software
- Sales
- Marketing
- Dental care
- Paid time off
Quick apply
Financial Advisor Assistant - Mandarin
Sun Life Financial —Burnaby, BC
- $55,000–$100,000 a year
- Full-time
- Hybrid work
- English
- Financial services
- In-person
- Profit sharing
- Mileage reimbursement
Quick apply
5d
Activities & Volunteer Coord.
Sunrise Senior Living —Vancouver, BC
- $27.56–$34.45 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Dental care
- Tuition reimbursement
Community Engagement & Events Assistant (8 Weeks Canada Summer Jobs) - 3 Positions
Hogan's Alley Society —Vancouver, BC
- $22 an hour
- Weekends as needed
- Customer service
- English
- Research
Quick apply
3d
Special Events Assistant
City of Burnaby —Burnaby, BC
- $31.58 an hour
- 8 hour shift
- Writing skills
- High school diploma or GED
- Project management
2d
Administrative Assistant
BMO Financial Group —Vancouver, BC
- $38,500–$71,000 a year
- Full-time
- Hotel
- Administrative experience
- Analysis skills
- Tuition reimbursement
- Life insurance
7d
JTP Summer Assistant
Royal Vancouver Yacht Club —Vancouver, BC
- From $23 an hour
- Part-time
- CPR Certification
- Customer service
- Administrative experience
Adult & Older Adult Program Assistant
Vancouver Coastal Health —Vancouver, BC
- $24.76–$26.38 an hour
- Word processing
- High school diploma or GED
- Data entry
- Wellness program
- Dental care
8d
Program Assistant (Office Admin), Mental Health & Substance Use
Vancouver Coastal Health —Vancouver, BC
- $24.76–$26.38 an hour
- Temporary
- Writing skills
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
7d
Recreation & Volunteer Coordinator
Creekstone Care Centre —North Vancouver, BC
- $34 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Disability insurance
Quick apply
1d
Indigenous Cultural Support Worker, Pregnancy Outreach Program - Sheway
Vancouver Coastal Health —Vancouver, BC
- $33.49–$35.31 an hour
- Full-time
- Bachelor's
- Social Work
- Wellness program
- Dental care
5d
Top Prospect Internship Program
Canucks Sports & Entertainment —Vancouver, BC
- Weekends as needed
- Bar
- Microsoft Excel
- Sales
Quick apply

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Personal Executive Assistant

Swim International Recruiting Inc -
Vancouver, BC

Quick apply

Job details

Permanent
$80,000–$110,000 a year

Qualifications

Microsoft Office
Administrative experience
Organizational skills
Communication skills
Driving Licence

Full job description

Family Office. Based in Vancouver. Unique opportunity for a highly capable, trustworthy, organized, and discreet Executive Assistant. Providing high-level personal and administrative support to a business family based in Vancouver. This role is suited to a polished, resourceful, and high-functioning administrative professional who can manage a broad range of responsibilities with sound judgment, professionalism, and exceptional attention to detail.

Who- the Company:

Our client is a private Vancouver-based Family Office that manages a portfolio of investments and operating entities across multiple jurisdictions.
The organization works within a lean and collaborative structure, and the PEA will work closely with senior leadership and external stakeholders to ensure smooth operations of the family’s personal and business lives. The culture is professional, discreet, and highly trust-based, with an emphasis on accuracy, accountability, and integrity. The family office has a tightknit team working in a professional environment that values discretion, organization, and high standards for accuracy.

What- the Role:

On behalf of our client, Swim Recruiting is seeking a Personal Executive Assistant who will coordinate day-to-day logistics, manage schedules and travel, support personal and household-related administration, liaise with internal staff and external vendors, and assist with event planning and execution. The successful candidate will be calm under pressure, proactive in solving problems, and able to anticipate needs before they arise.
This is a dynamic role for someone who thrives in a fast-paced environment with shifting priorities, high expectations, and the need for absolute confidentiality.
The new Controller will work very closely with the family, the CEO, and the operations team (all of whom are based in Vancouver). This is a senior level individual contributor role (no direct reports).
This is a newly created position as the family office is growing as are administrative needs.

What- the Responsibilities:

Executive and Personal Support

Manage complex calendars, appointments, and scheduling across multiple priorities and time zones.
Coordinate personal and administrative logistics with accuracy, efficiency, and discretion.
Draft, organize, and manage correspondence, confirmations, reminders, and follow-ups.
Provide day-to-day administrative support across a wide range of personal and executive matters.
Track open items and ensure tasks, requests, and commitments are completed on time.

Travel Coordination

Coordinate detailed travel arrangements, including flights, ground transportation, accommodations, dining reservations, and itineraries.
Monitor travel plans and proactively manage last-minute changes, delays, cancellations, or other issues as they arise.
Serve as a key point of contact for travel-related logistics and problem-solving.

Staff and Vendor Liaison

Liaise and coordinate with office staff, household staff, and external service providers.
Ensure smooth communication, alignment, and follow-through across all parties involved in day-to-day operations.
Coordinate personal appointments, deliveries, and other scheduling-related logistics.
Support a well-organized and efficient operating environment by ensuring information flows clearly and professionally.

Event and Hospitality Support

Assist with the planning, coordination, and execution of personal, family, and small-scale hosted events.
Support invitations, RSVPs, reservations, vendor coordination, event timing, guest logistics, and follow-up details.
Help ensure events are thoughtfully organized and executed smoothly.

Household and Personal Administration

Coordinate purchasing, errands, deliveries, and other logistical tasks as required.
Research vendors, products, services, venues, and options to support ongoing needs.
Track expenses, reconcile receipts, and assist with expense reporting and related administrative records.
Help manage inventories, gifts, seasonal tasks, and special projects as needed.

Problem Solving and Execution

Respond quickly and professionally to urgent or time-sensitive matters.
Anticipate needs, identify gaps, and resolve issues with minimal direction.
Bring structure, order, and follow-through to a role that requires both strategic thinking and hands-on execution.
Take ownership of responsibilities and consistently deliver work to a high standard.

Who- the Candidate:

We are seeking a highly organized and detail-oriented administrative professional with 5+ years of relevant work experience in personal assistant and/or executive assistant capacities.
Qualifications and Experience

Experience supporting very busy, high-demand individuals in a private office environment is strongly preferred.
Exceptional organizational skills and the ability to manage multiple competing priorities simultaneously.
Strong written and verbal communication skills.
Excellent judgment, professionalism, and discretion.
Proven ability to coordinate effectively across multiple stakeholders, staff, and vendors.
Strong attention to detail and follow-through.
Resourceful, adaptable, and solutions-oriented.
Highly proficient with email, calendar systems, Microsoft Office, and digital tools used for communication, scheduling, tracking, and organization.

Personal Attributes

Exceptionally capable and highly functional in a fast-moving environment.
Calm, composed, and confident under pressure.
Proactive and self-directed, while also collaborative and team-oriented.
Service-minded, with the ability to operate effectively without constant direction.
Trustworthy, discreet, and respectful of confidentiality and boundaries.
Professional, polished, and dependable.
Willing to do what it takes to ensure matters are handled properly and on time.

Work Style

Full-time role requiring flexibility based on schedules, priorities, and occasional time-sensitive needs.
Ability to work across a variety of settings, including office, residences, home, off-site meetings, errands, and event locations, as needed.

Driving to various locations around the Lower Mainland is a big part of this role, therefore a valid driver’s license and access to a reliable vehicle. (car related expenses incurred for work purposes will be covered/reimbursed)

This role will involve occasional travel (mostly Canada and US), therefore a valid passport is required.

How Much:

Base salary commensurate with level of skills, amount and relevance of work experience, and overall qualifications- likely in the range of $80,000 to maximum $110,000. Plus: benefits, paid vacation, etc. Please discuss your total compensation expectations in further detail with SWIM.

Where:

Vancouver, BC. Based in a nice area of town, outside of downtown, accessible by foot, bike, transit, or car. Full-time in-office is the default, but the PEA will also be working from other locales such as the family residence, on the road, from vacation homes, etc.

When & How to Apply:

Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume (preferably in MS Word format as it works best with our internal systems but PDF is also fine). Cover letters are welcome, but not required. Thank you!

Quick apply

Refine Your Search

event planning assistant jobs in vancouver, bc

Personal Executive Assistant

Veterinary Technician Trainer

Executive Assistant

Administrative Assistant

Executive Assistant to CEO

Head Lifeguard (Part-time)

Executive Assistant to CEO

ASSISTANT DIRECTOR OF ENGINEERING

ALEBEX – Business Development Representative (BDR)

Financial Advisor Assistant - Mandarin

Activities & Volunteer Coord.

Community Engagement & Events Assistant (8 Weeks Canada Summer Jobs) - 3 Positions

Special Events Assistant

Administrative Assistant

JTP Summer Assistant

Adult & Older Adult Program Assistant

Program Assistant (Office Admin), Mental Health & Substance Use

Recreation & Volunteer Coordinator

Indigenous Cultural Support Worker, Pregnancy Outreach Program - Sheway

Top Prospect Internship Program

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